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How to Write a Virtual Assistant Resume

Your virtual assistant resume’s format is as important as how you write your resume. This sample resume demonstrates the best resume layout hacks to follow: 1-inch margins, bullet points and clear resume headings for each of the following sections.

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  • Professional header and contact info

    • Include your name, contact information and a professional email address.
  • Compelling summary statement

    • A brief resume summary or objective highlighting two or three administrative-relevant skills, experience or accomplishments.
  • Highlight your skills

    • Create a dedicated section to showcase hard and soft skills specific to administrative work, like organizational skills, project management or computer applications.
  • Emphasize your work history

    • List your work experience in reverse-chronological order. Include job titles, company names, dates of employment and key responsibilities and achievements for each role in a bullet list.
  • Supporting education section

    • Detail your educational background, mentioning any relevant degrees, diplomas or certifications obtained.
  • Additional sections

    • You can add resume sections for licenses, certifications, industry memberships or unions, awards, volunteer experience or spoken languages.


How to Write a Virtual Assistant Resume Summary

The resume summary section for a virtual assistant is your opportunity to make a strong first impression and capture the attention of potential employers. Here are some tips for writing a practical virtual assistant resume summary:

Concise and impactful

Limit your summary to two or three sentences. This introduction acts like a teaser for the rest of your resume.

Highlight your expertise

Emphasize your proficiency in various administrative tasks, organizational abilities and technological skills relevant to virtual assistance. Mention any specialized areas you excel in, such as calendar management, travel arrangements, or project coordination.

Showcase your accomplishments

Highlight any significant achievements or results demonstrating your value as a virtual assistant. This could include metrics such as improved efficiency, cost savings, or successful project completions.

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Good virtual assistant resume example

“Highly skilled virtual assistant with 5+ years of experience providing comprehensive administrative support to executives and entrepreneurs. Proficient in managing calendars, arranging travel, coordinating meetings and handling confidential information. Proven track record of streamlining processes, improving efficiency, and delivering exceptional client satisfaction. Technologically savvy, adept at utilizing various communication and collaboration tools.”

This virtual assistant markets their length of experience, specific administrative skills and ability to support high-level professionals. The summary also showcases their track record of success, mentioning their achievements in streamlining processes and ensuring client satisfaction.

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Poor virtual assistant resume example

“Detail-oriented virtual assistant with strong organizational skills. Able to multitask and work independently. Experience in various administrative tasks and customer service.”

The poorly-written example lists strong organization skills and the ability to multitask, but the job seeker doesn’t include examples of these skills at work. Without this information or references to notable administrative tasks and accomplishments, most remote hiring managers will pass on this application.

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The resume summary works best if you have over three years of experience. Try the resume objective if you’re a first-time job seeker, freelancer or switching to remote work. This alternative introduction pitches your transferable skills and downplays your lack of digital administrative experience.


How to Add Your Virtual Assistant Work History

The work history section of your virtual assistant resume provides a valuable opportunity to showcase your professional experience and demonstrate your skills as a virtual assistant. Here are some guidelines for effectively presenting your virtual assistant work history:

Start with the most recent position

Begin with your most recent role as a virtual assistant and work your way backward. Include the job title, company or client’s name and employment dates.

Highlight key responsibilities and achievements

Detail your primary responsibilities and highlight specific achievements in each virtual assistant role. Emphasize your ability to manage administrative tasks, coordinate schedules, handle communication and provide efficient support.

Showcase your adaptability and versatility

Virtual assistants often work with diverse clients or industries. Highlight your ability to adapt to different work environments, handle various tasks simultaneously, and effectively communicate with clients.

Quantify your achievements

Whenever possible, quantify your achievements to provide concrete evidence of your contributions. For example, mention the number of clients supported, projects managed, or successful outcomes achieved through your virtual assistance.

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Good virtual assistant work history sample

Virtual Assistant | Levi Straus Inc. San Francisco | 2018-Present

  • Provide comprehensive administrative support to multiple executives, managing calendars, scheduling appointments, and coordinating meetings across different time zones.
  • Conduct thorough research and prepare reports, presentations and correspondence with high accuracy and attention to detail.
  • Manage travel arrangements, including flight bookings, hotel accommodations and itinerary planning, resulting in seamless travel experiences.
  • Maintain confidentiality and handle sensitive information with utmost professionalism.
  • Streamline office procedures and implement efficient organizational systems, increasing productivity and time savings.

The persuasive example effectively highlights the candidate’s role as a virtual assistant and provides specific details about their responsibilities and achievements. It demonstrates their ability to handle complex scheduling, conduct research, and maintain confidentiality. The example also showcases their contribution to streamlining office procedures and improving productivity.

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Poor virtual assistant work history sample

Virtual Assistant | Gap Inc. | 2015-2017

  • Assisted with various administrative tasks.
  • Managed client communication and provided support.
  • Handled scheduling and calendar management.
  • Completed other duties as assigned.

The vague example must be more specific and provide meaningful details about the candidate’s virtual assistant experience. The bullet points should be more specific and highlight specific responsibilities or achievements. With specific information, potential employers can assess the candidate’s level of expertise and understand their contributions in previous roles.


How to Write a Virtual Assistant Education Section

The education section of your virtual assistant resume provides valuable information about your academic background and any relevant training or certifications that enhance your qualifications as a virtual assistant. Here are some guidelines for effectively presenting your education in a virtual assistant resume:

1Start with your highest level of education

Begin with your highest completed degree or qualification, such as a bachelor’s degree in Business Administration or a relevant field. Include the institution’s name and location, type of degree earned and the dates of attendance or graduation.

Education formatting example:

Bachelor of Business Administration | Texas A&M University College Station, TX | 2016-2020

2Mention relevant coursework

Highlight any specific coursework or study areas directly relevant to virtual assistance. This could include courses in business communication, organizational skills, project management or computer applications.

Relevant coursework formatting example:

  • Relevant coursework: Business Communication, Organizational Behavior, Project Management, Computer Applications.

3Include relevant certifications and training programs

List any certifications or additional training programs relevant to your virtual assistant role. This could include certifications in software applications (e.g., Microsoft Office Suite), project management methodologies (e.g., Agile), or specialized virtual assistance training programs.

Certifications formatting example:

Certified Virtual Assistant (CVA) | International Association of Virtual Assistants | 2021
  • Comprehensive training program covering virtual assistant best practices, communication skills, time management, and client relations.
Project Management Professional (PMP) Certification | Project Management Institute | 2019
  • Industry-recognized certification demonstrating proficiency in project management methodologies and practices.
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Tailor your education section with relevant education and training that directly align with the skills and requirements of the factory worker position you are applying for.


15 Skills For Your Virtual Assistant Resume

The skills section of your virtual assistant resume highlights the specific abilities that make you an efficient and reliable virtual assistant. Here’s a breakdown of five soft skills, five hard skills and five technical skills that are specific to virtual assistant responsibilities:

soft skills

Soft skills

  • Communication
  • Time Management
  • Adaptability
  • Problem-Solving
  • Professionalism
hard skills

Hard skills

  • Calendar Management
  • Data Entry
  • Research Skills
  • Travel Arrangements
  • Project Coordination

Technical skills

  • Virtual Meeting Platforms
  • File Management
  • Online Research Tools
  • Document Formatting
  • Email Management
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Incorporating these skills into your virtual assistant resume will demonstrate your comprehensive abilities and make a strong case for your suitability as a virtual assistant in the competitive job market.


20 Virtual Assistant Action Verbs

Action verbs are powerful tools that can elevate your virtual assistant resume and effectively showcase your skills and accomplishments. This starter list of 20 power words is tailored for virtual assistants.

  • Adapt
  • Anticipate
  • Collaborate
  • Communicate
  • Coordinate
  • Create
  • Delegate
  • Document
  • Efficiently manage
  • Execute
  • Facilitate
  • Implement
  • Multitask
  • Organize
  • Prioritize
  • Streamline
  • Support
  • Troubleshoot
  • Update
  • Utilize


Additional Resume Sections

Consider adding the following sections to your virtual assistant resume based on your specific circumstances and to enhance your qualifications:

  • Certification: Include a separate section to showcase relevant credentials, such as Certified Virtual Assistant (CVA) or Project Management Professional (PMP) Certification.
  • Professional Development: Use a professional development section featuring workshops, seminars or administrative programs to replace or supplement your education section.
  • Awards and Achievements: If you have received recognition or awards for your performance, productivity, or safety record, include a section to showcase these accomplishments.
  • Volunteer Experience: Replace your work history section with a volunteer section if you have less than three years of experience. Use this space to demonstrate relevant skills or attributes, such as communication, time management or adaptability.
  • Language Proficiency: Since administrative work can include a diverse range of employees, advertise your fluency in other languages as a workplace boon!
  • Memberships: Let hiring managers know about your membership to industry-specific organizations or unions.

Use a Cover Letter to Express Yourself

A resume is a concise overview of your skills and experience — a cover letter expands on this foundation. Add a cover letter to share one or two examples of how you excelled in similar roles or how your skills match a company’s needs. Use this sample as a guide or visit our helpful resources to boost your application.

Virtual Assistant Resume FAQ

How should I format a virtual assistant resume?

When formatting a virtual assistant resume, use a clean and professional layout. Include contact information, summary or objective, skills, work experience, education and relevant certifications. Use bullet points to highlight key responsibilities and achievements. Tailor your resume to the job you're applying for and keep it concise and error-free.

Should I include customer service experience on a virtual assistant resume?

Customer service experience can be valuable to include on a virtual assistant resume as it showcases your ability to communicate effectively and provide excellent service. Highlight relevant customer service skills such as active listening, problem-solving and professionalism. Adapt your customer service experience to emphasize how it aligns with the virtual assistant role.

How can I make my virtual assistant resume stand out?

To make your virtual assistant resume stand out:

  • Tailor it to the specific job requirements.
  • Highlight your skills and experience in administrative support, communication, organization and technology proficiency.
  • Quantify your accomplishments, such as the number of clients supported, tasks managed or projects completed.
  • Incorporate relevant keywords and showcase your adaptability and ability to work independently.

Should I include a summary or objective statement in my virtual assistant resume?

Including a summary or objective statement in your virtual assistant resume can be beneficial. A summary briefly overviews your experience, skills and qualifications as a virtual assistant. It allows employers to grasp your value proposition quickly. An objective statement focuses on your career goals and the specific virtual assistant role you're seeking. Choose the option that best aligns with your experience and the job you're applying for.