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Facilities Manager Duties and Responsibilities

To accomplish their main goal of keeping buildings safe and well maintained, Facilities Managers perform many tasks. We analyzed several job listings to identify these core Facilities Manager duties and responsibilities. Maintain Facilities Preventing problems before they occur is a big part of a Facilities Manager's job. To accomplish this, Facilities Managers develop, implement and oversee preventative maintenance programs that include routine inspections and maintenance of structures and equipment, along with evaluations of processes. Manage Staff and Contractors As a Facilities Manager, you oversee facilities staff and outside contractors. Administrative duties may include organizing staff members into teams, setting schedules, arranging for training and ensuring workers follow safety regulations. Manage Budget One of a Facilities Manager's most important duties is crafting a budget to account for all of a facility's operational costs, from payroll to emergency repairs. Facilities Managers are constantly looking for ways to reduce costs while still maintaining high standards. Also part of the budgeting process is negotiating contracts with outside vendors for products and services. In all of these undertakings, the primary goal is to get the most value for every dollar spent. Strategic Planning Based on their deep knowledge of a facility and how it operates, Facilities Managers are expected to recommend ways to improve operations, such as identifying ways to use existing space more efficiently and participating in the design and construction of new facilities.


Facilities Manager Skills

Facilities Managers are highly organized multitaskers who are able to focus on small details without losing sight of the big picture. Successful Facilities Managers think strategically and are skilled problem solvers. In addition to these general skills and personality traits, employers are seeking Facilities Manager candidates with the following skills. Core skills: Based on job listings we looked at, employers want Facilities Managers with these core skills. If you want to work as a Facilities Manager, focus on the following.
  • Managing multiple projects simultaneously
  • Managing teams consisting of staff and contractors
  • Understanding core building systems, such as plumbing and electrical
  • Proficiency in Microsoft Office programs, including Word and Excel
  • Understanding budgeting and accounting practices
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your facilities management toolbox and broaden your career options.
  • Advanced certifications, such as an HVAC license and sprinkler system certification
  • Proficiency in computer-aided design (CAD)
  • Advanced knowledge of industrial controls, electrical and electronics
  • Advanced knowledge of preventive maintenance procedures
  • Knowledge of relevant local, state and federal safety regulations

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Facilities Manager Resume FAQ

What does a facilities manager do?

Facilities managers ensure that a building or facility is fully operational. They are responsible for providing critical components function correctly for optimal conditions.

This includes inspecting and repairing electrical, and plumbing services, overseeing janitorial duties and ensuring the correct inventory is stocked. They also call the shots to ensure the facility can handle emergency operations and has security.

To create a suitable working environment, facility managers must multitask, balancing technical maintenance with interpersonal skills.

What are the skills needed for a facilities manager?

Facilities managers must focus on the well-being of their staff and the facility's daily operations.

They need to show they have organizational skills and multitasking abilities. Here's a list of the top eight skills recruiters will be looking for in a facility manager:

  1. Planning
  2. Space reorganization
  3. Leadership
  4. Organization
  5. Multitasking
  6. Time management
  7. Attention to detail
  8. Facility management