Administrative Officer Cover Letter Examples

Administrative Officers work in office environments where they oversee and coordinate daily activities. These professionals are in charge of different areas, depending on the organization employing them, such as management, public relations, business administration, and human resources. Examples of Administrative Officer job duties include creating and implementing procedures, administering resources, monitoring expenses, maintaining schedules, guiding staff, and handling special projects as required.

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Free Administrative Officer cover letter example

Dear Mr. Holt:

Upon learning of your posting for an experienced Administrative Officer, I hastened to submit my resume for your review. As a highly organized and efficient professional with a variety of administrative leadership experience and exceptional interpersonal abilities, I am prepared to significantly contribute to your company’s goals and objectives.

My background includes overseeing administrative operations and staff members while driving office efficiency and maximizing productivity. From organizing schedules and coaching employees to coordinating payroll and providing outstanding customer service, I excel at prioritizing tasks, collaborating with peers and management teams, and encouraging effective communication and organizational procedures to realize seamless organizational functioning.

Highlights of my experience include…

Overseeing office activities—including scheduling, budgeting / forecasting, record maintenance, and purchasing—while implementing new procedures to ensure optimal productivity.

Demonstrating a steadfast commitment to providing outstanding administrative management within fast-paced environments while streamlining operations and achieving company success.

Providing full-scale administrative, financial, and logistical support on various special projects.

Excelling at balancing multiple tasks while providing top-level organization, interpersonal, and communication skills.

My skills in general administration and organization, along with my superior team leadership and staff management abilities, position me to excel in this role. I would appreciate the chance to offer more insight into my qualifications. Thank you for your consideration; I look forward to speaking with you soon.


Shelley S. Oliver

For help with your resume, check out our extensive Administrative Officer Resumes.

Don't send your resume without a cover letter. Find out how to create a professional cover letter in our guide.

Include These Administrative Officer Skills

  • Managerial skills and leadership
  • Strategic planning and organization
  • Effective communication and interpersonal abilities
  • Computer proficiency
  • Decision-making
  • Multitasking and time management
  • Deadline sensitivity
  • Training and coaching skills
  • Problem-solving orientation
  • Knowledge of administrative policies


How do you format your administrative officer cover letter?

Cover letters are an opportunity to expand upon your resume. Submitting a well-formatted document shows that you are organized and a good communicator, making you a great fit for an administrative officer position.

From fonts to margins and spacing, here is everything that you need to know for a professionally-formatted letter:

  • Choose a readable font. Choosing an easy-to-read font is a critical step to a well-formatted cover letter. Opt for a simple font, such as Arial, Times or Calibri, and write your cover letter using 10- or 12-point size.

  • Add visual appeal. Use bullet points and ensure there’s plenty of space to break up long paragraphs.

  • Manage your margins. Margins should be kept between 1 inch and half an inch, depending on the length of your letter. Wider margins make a letter appear longer, while smaller margins help a longer letter fit onto a single page.

  • Check your spacing. Your cover letter layout should be single-spaced. Check out our cover letter examples to see this formatting in action.

  • Adjust the alignment. The text should be left-justified throughout your cover letter layout. The one exception to this is your header, depending on the style you choose.

  • Watch the length. Your cover letter should be one page long, between 250 and 500 words.

What can you include in your administrative officer cover letter?

The goal is to show off your most notable career progression and accomplishments. Expand on how your work had an impact and why. For instance, how you eradicated process discrepancies or how you were responsible for introducing a new reporting system that improved internal communication.

Let’s break down what to include in your administrative officer cover letter:

  1. Header: Contains your current contact information, name, email address, city and state and phone number. You can add a link to your LinkedIn profile and your website or online portfolio, if applicable.
  2. Salutation: This is where you greet the hiring manager. Avoid the generic “To whom it may concern” whenever possible. Instead, research the company’s website or LinkedIn to find the recruiter’s full name. If you can’t find it, address the HR team or the team you understand will receive and review your application.
  3. Introduction paragraph: This opening paragraph should mention the job you are applying for and why you are interested in the role. Be concise, writing between three to five sentences.
  4. Body paragraphs: Take one or two paragraphs to expand upon the relevant experience an employer will find on your resume with examples of accomplishments. Use metrics to show the impact your work has had.
  5. Closing paragraph: In the last sentence, reaffirm your interest in the role and thank the employer for considering your qualifications. Seal your letter with a call to action, stating your intention to follow up and your interest for them to contact you for an interview.

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A professional cover letter is the first step toward your new job!

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