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Academic Administrator Resume Samples
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0-5 years of experience
Served as a subject matter expert for Air Defense Weapon Systems (ADWS) instructor and conducted training on High to Medium Air Defense (HIMAD) equipment pertaining to the Air Defense Tactical Operation Center, JUMP Tactical Operation Center (TOC)
- Performed duties as an academics administrator for Initial Entry Training (IET) Soldiers consisting of over 200 Soldiers
- Developed, published, and maintained all IET Soldiers and assigned personnel academic records. Prepared training schedules and supervised the execution of all IET graduations
- Collaborated in the recommendation for remedial training, new starts, and dismissals. Served as an administrative Non-Commissioned Officer for training teams
0-5 years of experience
- Directed 141 instructional staff providing training to 4800 medical vocational students annually at the largest medical technical school in the United States Navy.
- Managed a 5.4 million school operating budget and 2.5 million in medical training equipment.
- Developed training plans, doubled critical emergency skills training for paraprofessional staff which led to increased competency and a 17% reduction in academic attrition.
- Reviewed instructional curriculum for quality and adherence to accreditation standards, maintained consistent instructional standards despite 40% staffing shortfalls and frequent military staff turnover.
- Offered specific training programs to help workers maintain or improve job skills which led to a 60% improvement in staff quality.
- Assessed training needs through surveys, interviews with employees, focus groups, consultation with managers, and instructors.
- Enforced staff and student compliance with HIPPA, OSHA and infection control policies.
6-10 years of experience
Conducted ongoing Oil and Gas Market analysis and research
- Supervised 500+ graduates per year and advised students’ final year project work
- Created final year activities for graduating students and developed timetable for final examination and presentation
- Initiated and maintained graduate computer database / website; planned and calculated teaching workload for faculty members
- Taught Risk-Management, Financial Analysis, Basic Appraisal to part-time and full-time students
6-10 years of experience
Supported Department Chair with long-range course scheduling and program development.
- Facilitated the delivery of courses and programs; handled the administrative requirements for the department. Coordinated course changes and cancellations; maintained accreditation office.
- Managed faculty performance reviews and classroom evaluations; produced faculty contracts.
- Prepared PowerPoint slides; processed invoices and purchase orders; supervised staff.
- Scheduled all management courses, staffed the faculty, and produced semester course schedules.
0-5 years of experience
Tidewater Community College is the second largest community college in Virginia. It is a four campus community college with satellite classes located on military bases in the area. The program received a grant to organize and restructure itself in order to meet the needs of an increasing influx of English as a Second language students. As ESL Academic Administrator, I developed cross campus offerings, streamlined placement procedures and established uniform course offerings and completion requirements.
- Directed credit, non-credit and continuing education ESL classes
- Developed courses, workshops and updated curriculum
- Expanded outreach which increased full time student enrollment
- Researched and evaluated ESL placement exams and procedures.
- Developed new ideas for ESL workforce development.
- Created a Practicum with TESOL graduate students from Old Dominion University.
- Assessed faculty, staff and students
- Developed test bank, a computer skills library and faculty text library
0-5 years of experience
Performed receptionist duties, handling incoming inquiries and ensuring proper follow- up; acting as a liaison between students and staff
- Monitored all 150 International Students information to guarantee schools compliance with the UK Boarder Agency
- Literate in Microsoft, Illustrator, Photoshop, InDesign, Filemaker Pro, WordPress, Blogger, Social Media
- Strong Written and Verbal Communication, Adaptability, Organized, Extensive Travel Background
0-5 years of experience
Provided clerical, supervisory and related services for the both programs, the Program Directors, and a number of full-time and part-time faculty members.
- Participated in establishing and balancing the program budgets.
- Coordinated logistics for program-sponsored activities, committees, events, conferences and symposiums.
- Supported the development of course schedules including scheduling and room assignments.
- Updated and maintained the external websites for both programs.
- Assisted in editing the IDS and GS program content for the [company name] catalogue.
- Supervised and approved time records for student employees working in both programs.
- Served as purchasing agent and assists in determining and maintaining general office supplies.
- Member of [company name] Support Staff Council.
0-5 years of experience
Compiled multimedia projects for web use, marketing and promotions. (WordPress, Adobe softwares)
- Doubled summer enrollments by updating course instructors, curriculum, marketing and registrations.
- Created lesson plans built on themes, common core, project-based learning and SEL practices.
- Taught classroom lessons to groups of K-8 students and tracked learning goals through assessments.
- Worked 1-1 with students to build learning plans, and tracked progress toward SEL and academic
6-10 years of experience
Advised students, created curriculum plans, audited students’ degree progress, met with students regularly to address and resolve plan of study issues, and originated academic appeals for late add, drop and withdrawal requests
- Managed course scheduling by submitting requests to the University Registrar to create courses, balancing course sections, eliminating low-enrolled courses, attending university-wide course scheduling/negotiation meetings, and negotiating space for department students in non-department courses
- Handled budget operations, created quarterly budget reports, audited expense reports, requested budget transfers and expense reallocations, coordinated purchase requests, and reconciled procurement card statements
- Coordinated events, including an annual alumni dinner, a national mental health symposium, marketing/information sessions, new student orientation and student resource workshops
- Scheduled faculty and staff meetings, compiled agenda items and recorded comprehensive minutes
- Disseminated pertinent information to faculty, staff and students, and coordinated student advising and course scheduling for graduate and undergraduate programs for four departments: Behavioral Health Counseling, Nutrition Sciences, Radiologic Technology and Visual Studies (fine arts)
- Coordinated adjunct faculty administration by creating teaching contracts, originating electronic and hardcopy payroll forms, assigning courses to faculty, serving as the liaison between adjunct faculty and teaching resources, as serving as a teaching assistant in online course shells
- Performed enrollment management by tracking applicants, recruiting students, performing transfer credit evaluations, coordinating internal transfers and marketing program minors
- Wrote the column, “Academic Advisors’ Corner, ” for an academic e-newsletter
- Trained students in the freshman college experience, Microsoft Word and PowerPoint competencies and university systems, policies and procedures
- Trained other support staff, delegated course scheduling and academic administration tasks to 2 administrative assistants, hired and supervised a secretary, 4 interns and 3 work study students, approved support staff timesheets and leave requests, and evaluated work performance
0-5 years of experience
- Managed daily operations for undergraduate and graduate film departments.
- Coordinated department orientation and in-person registration for 1500 students.
- Responsible for processing required final evaluation of perspective graduates.
- Served as department liaison to other university offices.
- Supervised all student workers in the office.
0-5 years of experience
- Planned and managed the administrative affairs for the Divisions of Geriatric Medicine, Hematology/Oncology, Infectious Disease, Renal Medicine and Transfusion Medicine including clinical, research and educational activities.
- Led a team of 17 administrative professionals to support 53 faculty members and 14 Advanced Practitioners providing care throughout Central and Western Massachusetts and Northern Connecticut.
- Managed the Divisions’ aggregate operating and capital budgets of $18 million ensuring adequate funding for operations, faculty compensation plans, and business development activities.
- Collaborated with Division Chiefs in the development and implementation of the Divisions’ business and strategic plans. Developed financial analyses to determine the economic viability of strategic initiatives.
- Established and implemented faculty and non-faculty staffing plans. Recruited five new physicians and two replacement staff members.
0-5 years of experience
- Managed the Placement department for 2 years.
- Handled the training and development needs of final year Engineering students.
- Analyzed and partnered with private companies to conduct training programs.
0-5 years of experience
Managed administrative tasks as assistant to the department chair, including tracking graduation progress, processing course evaluations, contributing at faculty meetings and aiding in curriculum review and program development
- Served as advisor to current students, including leading monthly student meetings, one-on-one meetings as needed with those students needing academic or clinical support, and supporting prospective students during the admissions process
- Managed COAMFTE accreditation maintenance requirements for the department
- Gained course development experience, developing a new syllabus on psychosocial issues affecting clients undergoing genetic testing and advanced interviewing techniques for genetic counselors
0-5 years of experience
Implemented new technologies to reduce expenses by 1.5 million dollars for the academic calendar year.
- Developed and implemented records management for retrieval of records and assure compliance with program.
- Reviewed and filed forms and reports for regulators and the Commission for Independent Education.
- Answered phone calls and directed calls to appropriate parties..
- Read and analyzed incoming submissions to determine their significance and plan their distribution.
- Conducted research, compiled data, and prepared papers for consideration and presentation by executives.
0-5 years of experience
- Provided executive support for the Campus Dean, Director, and nearly 40 faculty members. Screened calls, managed Outlook calendars, and prepared official academic correspondence.
- Managed HR documents for 60+ person staff in compliance with state and federal regulations. Filed I-9s, harassment training forms, academic transcripts, and employee handbook agreements. Edited and updated job descriptions for three administrative positions. Trained seven new hires on company operations. 100% of trainees are currently employed; 2 of which have been promoted.
- Managed inventory for specialty academic departments. Corresponded with over 100 vendors to ensure that accounts were reconciled monthly. Products and services included biomedical removal, culinary equipment, database subscriptions, and preventative maintenance.
- Orchestrated, marketed, and executed numerous collegiate events. Coordinated career fairs in Oct. ’13 and May ’14. Optimized attendance by marketing to companies and job seekers via social media and marketing flyers. Resulted in a 1,500 person attendance. Bolstered campus involvement by coordinating student-centric programs: induction ceremonies, town hall meetings, culinary competitions, and career services workshops.
- Recognized for superior job performance by promotion from an Administrative Assistant to an Academic Administrator.
- 2014 Lifesaver Award Recipient: Nominated by the Director of Admissions and Career Services Manager. Received the accolade for taking the initiative and assisting two departments with implementing special projects.
- Appointed Committee Chair for Nexus Software Best Practices Seminar. Directed a four member group on accounting initiatives. Resulted in an 11% decrease in invoice rejection rates campus-wide from Feb. ’14 to May ’14. Synthesized fiscal data reports into PowerPoint and presented findings to upper management. Conclusions were adopted, resulting in expedited vendor payments via electronic distribution systems. Registered the lowest percentage of accounting errors across 7 campuses for Spring 2014
- Conflict Resolution Committee Chair. Led internal discussions on best business practices for administrative professionals. Coordinated monthly conference calls and corresponded with five members weekly to confirm that deadlines were met. Conducted electronic surveys among seven campuses to determine the most pressing concerns for current employees.
0-5 years of experience
Billed tuition assistance invoicing for the Air Force, totally $415,200 yearly, and also responsible for all academic professors payroll/benefits monthly submission to headquarters
- Administrative duties included ordering transcripts, review of all documents, scheduling & filing
- International consultant for all current and future students pursuing undergraduate degrees
- Responsible for all marketing and recruiting for [company name] at Fairchild Air Force Base
0-5 years of experience
Managed overall academic program for a 12 bed residential facility
- Served as a team leader by overseeing all daily activities on first shift
- Provided immediate supervision to two direct care counselors
- Ensured all daily progress notes, medication and academic paperwork met the program’s goals legally and ethically
- Executed daily reviews of resident’s performances and communicated with their individual schools to ensure continuity of care
- Participated in individual education assessments/plans (IEP’s) for residents
- Maintained weekly academic lesson plans and weekly progress notes to be seen by parents, probation officers, and caseworkers
- Worked closely with teachers, counselors, and school administration throughout Loudoun County, VA
- Part of the administrative staff and took part in weekly service planning for the residents
- Worked with children to improve their daily life skills as well as broaden life skills in various other areas
0-5 years of experience
Recruited potential graduate students.
- Collaborated with the Office of Admissions to streamline admitting process with the Social Work program.
- Managed field agency contracts with the Jesse Brown VA Medical Center and assigned Social Work. Graduate students there for fieldwork assignments as needed.
- Advised students regarding curriculum requirements for graduation and available resources.
- Coordinated Pinning Ceremonies for program completion.
- Maintained student records.
- Prepared Graduate Programs for Accreditation Council site visits.
- Created and monitored rotation schedules.
- Conducted new student orientation.
- Prepared and submitted statistical reports regarding recruitment and program activities.
0-5 years of experience
Supervised 45+ teachers, 5 support staff and 1,000+ students
- Responsible for all aspects of the curriculum and instruction for students, K-12
- Developed school-wide accountability structure (Family Accountability Plan)
- Assists with registration and enrollment of new and current students
- Responsible for all aspects of evaluation, assessment and performance of teachers and staff
- Developed and implemented bell schedule and classroom logistics plan
- Coordinated “Customized Learning Plans” for all students in conjunction with counseling team
- Acts as Liaison with lead teachers for outer island learning centers
0-5 years of experience
Coordinated payroll operations for manager supporting 100+ students annually.
- Audited time sheets to ensure accuracy of records and payment.
- Escalated discrepancies to manager to resolve problems in a timely manner.
- Calculated hourly schedules, compensation and gross weekly payment(s).
- Communicated with students to manage federal workstudy payroll documents.
- Evaluated workstudy budget to ensure compliance with federal requirements.
- Assisted with managing budget for work schedules.
- Participated in the recommendation of hiring.
- Generated, evaluated and presented monthly salary report(s) for management.
- Developed an evaluation process to be used for administration.
- Assisted management with the analysis of the budget and the workstudy program.
0-5 years of experience
Assist music department Chair, Director of Graduate Studies and Administrator with daily tasks
- Maintain all graduate student records and help them to fulfill all milestones in a timely manner
- Maintain graduate admission applications and provide information to prospective students
- Assist with faculty search, organizing applications and spreadsheets
- Prepare semester schedule for undergraduate and graduate music courses
- Maintain all academic course catalog databases as well as course description website
- Assist in the preparation of graduate teaching assistantships and fellowships contracts
0-5 years of experience
Recruited prospective students
- Maintained the files, accounts and transcripts of current and past students
- Managed the school and needs of professors on a weekly basis
- Administrative Assistant to the director
0-5 years of experience
Provide academic support, guidance and/or oversight to education/training programs and/or instructors
- Compile data, generate reports, and respond to internal/external customers’ needs in relation to academia of VAAA training
- Assist programs with accreditation process to obtain National Accreditation of the VA Acquisitions Academy to include conducting interviews, research, and analysis
- Works closely with programs to provide assessments of tests and other instruments to measure students achievement and the adequacy of instruction
- Assist team lead with standards development and maintenance of Academy Standards
- Input training data into Learning Content Management System for reusable training solutions
- Work with Metric that Matters system to provide evaluation data to stakeholders and analyze the results
- Assist staff with software (Microsoft Office, SharePoint) issues
- Educate stakeholder on the values of the educational models such as ADDIE, Blooms Taxonomy, and Kirkpatrick to improve curriculum
0-5 years of experience
Provide academic support, advising and registration services for students
- Create, outline and present academic guidelines for current and prospect students.
- Assist academically challenged students by setting up manageable goals and monitoring academic progress
- Prepare students’ performance reports
- Perform administrative duties including but not limited to: handle high volume call, answer general inquires, resolve disputes
0-5 years of experience
- Effectively manage all adjunct instructors, including hiring, training, development, scheduling, mentoring, and technical support.
- Maintain the long-term schedule of undergraduate and graduate courses offered, including analyzing enrollment history and projecting future trends in course demand.
- Inventory all required textbooks and syllabi to meet accreditation standards.
- Staff and manage the Professional Writing and Math Centers, including reporting payroll, tracking usage, and synchronizing service sharing with other campuses.
- Plan and facilitate all adjunct faculty events, including new hire orientations and bi-annual development workshops.
- Responsible for all department data entry and student record management.
- Advanced experience with Microsoft Word, Excel, PowerPoint, and Outlook. MS Project, Jenzebar CX, Feith, Zoom, and Salesforce.
0-5 years of experience
Work at the front desk assisting students with a broad range of academic and social issues
- Deliver an academic orientation weekly to incoming students
- Administer and proctor ESL placement and level tests
- Complete data entry of students’ attendance and test scores in the Class Database
- Assist in organizing faculty meetings and record minutes
0-5 years of experience
- Responsible for leading the office of student services and academic support (i.e. financial and administrative functions).
- Participate in the development of academic calendar, curricular requirements and enrollment supervision.
- Coordinate faculty support, monitor attendance, and prepare student performance reports.
- Assist with developing policies and procedures.
- Prepare meeting agendas and class syllabi.
0-5 years of experience
reviewed transcriptions to determine appropriate courses and books that nursing students needed
- prepared shipments of nursing books/materials
- ran economic size printer to print nursing books and worksheets
- transferred telephone calls to over 150 employees, switch board of 18 lines
Administrative Cover Letter Examples
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
