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How to Format an Administrative Manager Resume
How you format your administrative manager resume can help you prioritize your transferable skills and key work accomplishments but downplay potential red flags like a recent career change or lengthy work gap. Let’s see how two candidates with different experience levels format their resumes.
Candidate A has over two decades of experience — the chronological resume is the best format for their application because it uses a detailed and lengthy timeline structure to highlight key accomplishments and promotions over the years.
Candidate B has a little over seven years of experience. Typically, we advise them to use a work-history approach with the hybrid resume. This format works well for candidates with three to nine years of experience. It switches the placement of the skills and work experience sections to lend equal importance to both your technical knowledge and formal experience.
However, Candidate B decided to use a functional format to apply directly to a small office. This skills-based approach means they can break down their experience and managerial accomplishments into different sub skills to highlight their range of qualifications.
1. Candidate A - Chronological Resume
Candidate Info
- 23 years of experience
- 7 years at this job
- HS High School Diploma
Work History
Administrative Manager, Blue Star Navigation
April 2016 to present, Ann Arbor, MI
- Primary point of contact for and between customers internally and externally.
- Maintain and stock office space, make small purchases, manage and coordinate office space-related tasks.
- Manage emails, calendars, budgets, travel, physical correspondence, and greet visitors.
2. Candidate B - Functional Resume
Candidate Info
- 7 years of experience
- 3 years at this job
- AS Administration
Professional Skills
Administration
- Manages a team of four facilities staff members over a two-floor, 200-staff-member office space.
- Oversees the day-to-day office and facility operations, coordinating and communicating with the executive leadership team and department heads to ensure effective use of office space.
- Monitors general company email accounts and forwards inquiries to appropriate team members.
- Approves the monthly budget and on-site expenses related to supplies, staff meals, and team bonding engagements.
Computer Skills
- Proficiency with Google Suite, primarily Gmail, Drive, Docs, Sheets and Slides.
- Familiarity with CRMs, monday.com, Hubspot, ACT and Pipedrive.
- Administrative knowledge of staff productivity tools like Slack, Asana, Atlassian Jira, Confluence and Trello.
Administrative Manager Resume Samples
No results found
Candidate Info
years in workforce
years at this job
High School Diploma
Marketing And Advertising
Leadership And Communication
Administrative Assistant/ Administrative Manager
Managed and updated administrative data and personnel files of more than 100 personnel
- Coordinated training and education of personnel
- Screened and managed prospective high-quality recruits for employment
- Performed clerical duties associated with movement of personnel and personal property
- Created and maintained various spreadsheets, databases, and report files
- Generated various reports for presentations on a daily, weekly, and monthly basis
- Supervised, trained, mentored, and provided 25 personnel the ability to succeed in adverse conditions through intensive training and shared knowledge
Candidate Info
years in workforce
years at this job
Kinesiology
Supply Personnel Administrative Manager
Created and implemented new system to track training, transfers and personal information of 155 Marines globally
- Monitored the accountability report on a daily basis to ensure all Marines in the supply division were accounted for at all times
- Lead the supply team in implementing a timely and efficient correspondence process for all Marines in the supply division; globally and locally
- Coordinated all yearly training events to ensure our Marines met all mandatory requirements set forth by the United States Marine Corps, in order to continue career advancement and successfully meet requirements for promotion
- Confirmed that all directives (process and procedures) set forth by the department of the Navy were properly maintained and current in the local share point files
- Streamlined the supply action process by having all required directives effortlessly available and up-to-date on a quarterly basis
Candidate Info
years in workforce
years at this job
Kinesiology
Supply Personnel Administrative Manager
Created and implemented new system to track training, transfers and personal information of 155 Marines globally
- Monitored the accountability report on a daily basis to ensure all Marines in the supply division were accounted for at all times
- Lead the supply team in implementing a timely and efficient correspondence process for all Marines in the supply division; globally and locally
- Coordinated all yearly training events to ensure our Marines met all mandatory requirements set forth by the Unites States Marine Corp, in order to continue career advancement and successfully meet requirements for promotion
- Confirmed that all directives (process and procedures) set forth by the department of the Navy were properly maintained and current in the local share point files
- Streamlined the supply action process by having all required directives effortlessly available and up-to-date on a quarterly basis
Candidate Info
years in workforce
year at this job
Recreation Management
Sales and Administrative Manager
Reorganized and negotiated group sales contracts and special events
- Managed and analyzed food and beverage revenue and overall P + L
- Developed new processes to increase labor efficiency and show operations
- Increased private event frequency by 200% from previous year
- Improved delivery of Accounts Payable to third-party Accounts Receivable
Candidate Info
years in workforce
years at this job
Administrative Manager
Managed staff to ensure that all opening and/or closing procedures were being followed.
- Created and maintained various reports utilizing Microsoft Excel.
- Tracked inventory and researched discrepancies.
- Managed Bookkeeping and payroll for 2 offices via QuickBooks.
- Followed up and tracked guests for both positive and negative feedback.
- Managed marketing and social media initiatives.
Candidate Info
years in workforce
years at this job
Human Service Management
Human Service Management
Front Office Administrative Manager
Responsible for all sales interactions and transactions within the office
- Maintained all verbal and written agreements with clients
- Money handling, Excel, Publisher, Access, Word, e-mail, 10-key entry, calendaring, and use of all office machinery
- Ordered all office equipment and supplies
- Collected and approved most employee documents, such as travel expense reports, time sheets and scheduled time-off requests
- Created excel and power-point presentation materials for demonstrations and for client and upper management meetings
Candidate Info
months in workforce
months at this job
Accountancy
Administrative Manager
Completed and mailed bills, contracts, invoices and checks.
- Assigned tasks to associates, tracked progress and updated associates, partners and clients as necessary.
- Developed and executed marketing programs and general business solutions resulting in increased company exposure, customer traffic, and sales.
- Created detailed expense reports.
- Directed guests and routed deliveries and courier services.
Candidate Info
years in workforce
years at this job
Homeland Security
Finance and Administrative Manager
Vendor management, donors management and assisted the CFO in all finance functions
- Managed daily administrative duties, IT procurement, ad-hoc operations projects and staff training
- Managed staff logistics, reimbursements, management meetings and consultants engagements
- Acted as a liaison among the staff, the senior management and the Board of Directors.
Candidate Info
years in workforce
year at this job
English
Office Administrative Manager
Assisted Vice President of Academic Affairs, Vice President of Institutional Advancement and Registrar's Office with daily tasks of preparing for meeting
- Recording and transcribing minutes of meeting
- Interacted with students, alumni and faculty members with problems and solving them before taking them to the next level
- Organized special events (i.e. Annual Gala and Silent Auction) to raise funds for the university
- Copied, filed and faxed confidential documents
- Updated calendars
- Updated student records with change of addresses, major declaration changes, reinstatement/denial information
- Answered multi-line telephone and direct calls to the appropriate department/division
- Received mail, date stamped and distributed
- Ordered office supplies
Administrative Manager Resume Success Stories
Administrative Manager Resume FAQ
What are the duties of an administrative manager?
An administrative manager oversees administrative assignments and functions of the workplace. As a manager, your responsibilities may include:
- Overseeing an administrative staff.
- Scheduling work assignments.
- Directing and training subordinates.
- Evaluating employee performance through established expectations and work metrics.
- Ensuring proper labor conditions and work environments.
- Developing budget recommendations and filing.
What is a good summary for an administrative resume?
Your resume summary or resume objective sits just below your name and contact information — a good summary introduces your core administrative skills or accomplishments and persuades a hiring manager to give your resume a comprehensive review instead of a quick scan. The best summary statements include:
- Your years of experience in management or administration.
- An example of your top administrative achievements backed by numerical proof.
- Two or three skills that help you perform the job.
- An introduction limited to two or three informative sentences.
We used italicized keywords to highlight how this is an example of a good administrative resume summary:
Confident administrative manager with over five years of leadership experience and ten years of administrative knowledge. Successfully oversaw a team of three facilities staffers and five administrative assistants across two floors and four company departments. Handled office budget, negotiated operational contracts for staff meals and snacks, and provided on-site support for all technical and administrative supply requests.
How do you describe administrative skills on a resume?
When describing your administrative skills on your resume, think of a simple bulleted list under a skills section. This is still a very strategic place to share your knowledge, but you can organically fold additional skills into your summary statement and work history descriptions.
Here’s a list of commonly requested administrative skills with examples of how to describe them throughout your resume.
Common administrative skills
- Organization: File organization, budget oversight and receipt organization, staffing schedules and time-off organization, supply organization or request organization.
- Written and verbal communication: Explain and define internal administration processes, email colleagues or clients, or effectively train new hires.
- Teamwork: Collaborate with business partners to ensure a smooth running organization, effectively manage administrative team, partner with staff to plan company events, work with third-party vendors to provide on- and off-site services.
- Time management: Plan and complete daily administrative tasks, balance staff schedules, work with the leadership team to meet administrative deadlines, and ensure timely delivery of office supplies.
Review these professional resume samples to see how your fellow job seekers describe their skills and abilities.
