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Candidate Info
4
years in workforce
5
months at this job
BA
Communications
Zoology
Administrative Aide
- Assisted the Program Director and Site Supervisor of Bridges with staff development, program orientation, and office management
- Managed timesheets, office inventory, and SYEP (Summer Youth Employment) documents
- Maintained weekly summer data reports and DYCD SACC license
- Assisted as program liaison and or supported staff as needed
Candidate Info
10
years in workforce
2
years at this job
HS
High School Diploma
BFA
Theatre
Administrative Aide
- Interacted and assisted various students and faculty with course curriculum and other related matters
- Customized processes to improve workflow of the office (i.e. create databases and complex spreadsheets)
- Reported to multiple program administrators and completed all of the given tasks
- Collaborated with colleagues on different office events to build a communal
Candidate Info
7
years in workforce
2
years at this job
C
Certificate
C
Executive Secretary
Administrative Aide
- Demonstrated the ability to follow complex instructions and complete assignments in the appropriate scope of time, leading to good results.
- Heavy filing and Data Entry was required of this position.
- Planned, scheduled, took minutes and coordinated meetings with multiple staff members. At designated times in charge of the Data Center.
- Made decisions in standard procedural matters without immediate supervision.
- Showed a strong ability to prioritize, manage heavy workloads and work well under pressure.
- Prepared and maintain confidential correspondence and other timely sensitive material.
- In charge of Data Center at designated times.
- Other duties and special projects as assigned.
Candidate Info
30
years in workforce
7
years at this job
Computer Forensic
Web Design
Accounting
Police Administrative Aide
Collecting and verifying over 60 employee's attendance and number of hour worked, and posting it to City Time system.
- Performing administrative work of moderate involving the handling of confidential and other information
- Automating office systems; type records, reports, forms and schedules; reviewing and verifying written information
- Answering phones, retrieving court notifications from Finest system
- Receiving, sending, separating and distributing mails to different commands
Candidate Info
6
years in workforce
7
months at this job
BS
Computer Science Minor Psychology
BS
Criminal Justice
Administrative Aide III
- Provides administrative support and assistance to the Unit, Section, and Division personnel to enhance the smooth operation of the Unit, Section, and Division.
- Interview citizens to determine jurisdiction, nature and validity of complaints; help resolve complaints or refers them to the appropriate Section or agency.
- Advise citizens of the various County services available to them.
- Assist with Administrative Review Committee packages - (Contract, grant, monetary request)
- Prepares correspondence in accordance with established Departmental and County guidelines with less than 5% being returned for correction.
- Apply professional telephone techniques and protocol related to both the public and private sector.
- Screen the Section/Division calls and answer questions within the scope of authority.
Candidate Info
9
years in workforce
2
years at this job
HS
High School Diploma
Certification
Administrative Aide
- Filed paperwork, made weekly schedules
- Ordered office supplies from vendors
- Responsible for handling payroll and overtime
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, and database.
Candidate Info
8
years in workforce
9
months at this job
C
Business Skills
BA
Psychology
Police Administrative Aide
- Interview complainants and prepare complaint reports
- Perform data entry and data retrieval from law enforcement database
- Obtain from and transmit information to the public and members of the police department
- Operate single and multiline phone to provide information and take messages
- Handle sensitive and confidential information with discretion
- Perform clerical and administrative duties
Candidate Info
11
years in workforce
11
years at this job
HS
High School Diploma
AAS
Executive Secretary
Retired Police Administrative Aide
- Professionalism along with courtesy towards the public was priority for me.
- Responsibilities included maintaining all crime records and reports by the department.
- Give records or information from crimes to supervisors concerned
- Answered telephone switchboard and gave personal attention to both jobs
- Updated and revised all legal forms and reports
- Wrote and typed crime reports
- Trained and directed because of my experience Rookie Police Officers and Police Administrative Aid trainees with procedures required to take reports correctly, legally and also on computer database.
- Duties included using a Novell database
- Storing records end of year to be put away.
- Position required patience to work with the clients/public.
Candidate Info
1
year in workforce
2
months at this job
HS
Business Office Administration
Administrative Aide
- Filed and maintained records.
- Transmitted information to essential documents.
- Transmitted information to essential documents.
- Copied, faxed, and stapled documents.
- Sort and distributed documents into file folders.
Candidate Info
15
years in workforce
2
years at this job
BA
Gender & Sexuality Studies
Administrative Aide
Answer phone calls daily regarding event planning and other Alumni amenities
- Transfer inquiries to proper departments
- Organize office space and important documents
- Notify and send important reminders to patrons via phone, email and mail
Candidate Info
18
years in workforce
9
years at this job
Caseworker/administrative Aide
- In take clients which entails inputting client information into lotus notes, interviewing clients for support services [rental assistance, heat assistance]and directing them to such services
- Attend Advisory Board meetings and record, prepare, and distribute meeting minutes
- Organize children's camp through recruitment and referral
- Emergency Disaster Service liaison including contacting fire department, setting up disaster relief vehicle, recruiting and retaining volunteers
- Recruitment and scheduling of food pantry and feeding program volunteers
- Responsible for the opening and closing of the building, and co-signing all business checks
- Perform office duties which include filing, faxing, copying, answering phones, schedule appointments, and advertisement
Candidate Info
18
years in workforce
15
years at this job
Medical Biller
Police Administrative Aide
- Research and resolve customer concerns and complaints
- Facilitate the processing of payroll adjustment and amendments
- Provide general clerical support including data entry, filing, and faxing
- Research and update information
- Facilitate the processing of the roll call
Candidate Info
5
years in workforce
2
years at this job
Sociology
Legal Administrative Aide
Administer all office billing and review all time entries entered by attorneys
- Assemble and sort exhibits, ensure all legal documents are correctly prepared for final court submission
- Organize trial preparations and support, including witness lists, exhibits and trial binders.
- Perform research on individuals with Lexis Nexus and other public records research software.
- Organize conference calls, meetings, appointments and other calendar items.
- Manage complete contract process for real estate transactions; sales and purchases.
- Handle complete immigration process for clients seeking to adjust status or petition for relatives.
- Assist attorney with preparation of estate documents, i.e. powers of attorney.
- Oversee daily office functions, coordinate schedules, and keep track office supply inventory.
Candidate Info
20
years in workforce
4
years at this job
Gerontology
Psychology
Senior Police Administrative Aide
- Manage department coverage and supervise 8 subordinates
- Generate quarterly reports - monitors the units overtime once a month
- Process weekly payroll and distribute tuition and pay checks to the unit employees
- Compile statistical reports of tuition, loan payments and submit to the legal department.
- Process loan payments and disburse to legal
- Train newly hired NYPD Cadets - Clerical duties
- Conduct monthly staff meetings and delegate workload
- Conduct inspections of office productivity and order supplies
Candidate Info
12
years in workforce
4
months at this job
HS
High School Diploma
Administrative Aide
- Order supplies
- Enter Check Request
- Answering phone calls
- Faxing
- Makes Copies
- Assist clients with computers, (food stamps, resumes, and job applications)
Candidate Info
21
years in workforce
12
years at this job
BS
Bachelor of Science
Administrative Aide II
- Manages the organization units budget
- Developed an inventory to account for Programmatic medical supplies equipment
- Monitors usage of supplies to identify trends for multiple programs
- Track cost changes and availability of supplies
- Conducts physical inventory bi-weekly updates and maintains accurate inventory records
- Obtain quotes for purchases from $500.00 on up for supplies and equipment and services
- Update equipment and tech as appropriate based on need and cost and organizational benefit
- Maintain and update vendor list as needed
- Followed SOP when it comes to disposal of damaged or retired goods
- Developed codes for equipment to apply to inventoried items for tracking
Candidate Info
13
years in workforce
3
years at this job
C
Property Management
AS
Foundations
BA
Business Administration
Administrative Aide
- Human Resources Liaison
- State compliance Auditing
- Scheduling & Coordination of Team Decision Making Meetings
- Travel & Training Arrangements
- Verbal & Written Interpretation (English to Spanish)
- Compilation & Reporting of Statistical Data
- Project Management
Candidate Info
7
years in workforce
2
years at this job
HS
High School Diploma
Principle Administrative Aide
- Provide assistance to the Public via Siebel Service Request. Enter service request information accurately and in a timely manner. Contact the appropriate department in emergency situations immediately
- Receive, screen and provide personal assistance to the general public, County employees/ departments/ agencies/ vendors/ business or organizations via incoming telephone inquiries and office visits.
- Communicate effectively both orally and in writing while exercising good judgement, courtesy and tact. Assist in the resolution of inquiries, write messages and/or transfer calls as appropriate
- Maintain MCDOT Correspondence software and attach appropriate documentation to incoming correspondence files
- Mail newsletters, promotional material and other information
- Make copies of correspondence and other printed material
- Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters
- Provide clerical support to include typing, proof reading, grammatical editing of memoranda’s letters and reports
- Proficient in use of Microsoft (i.e. word, excel, spreadsheet), operate office equipment such as fax machines, copiers and phone systems, and word processing, database management and other applications
Candidate Info
30
years in workforce
21
years at this job
HS
Business
Data Processing
Principle Administrative Aide
- Supervise assigned staff to ensure adherence to deadlines, monitor daily operations of group to ensure monthly deadlines are met.
- Responsible for preparation of performance reviews, and provide input to compensation recommendations for current staff.
- Process telephone bills and magnetic tapes for Telecommunications department.
- Payment of the monthly telephone bills via SAP for the entire Agency.
- Maintain Excel spreadsheet that track telephone bills and vendors.
- Maintained highly workable filing system.
- Arrange installation of telephones for employees who work from their homes.
- Distribute telephone reports to respective divisions of [company name].
- Generate monthly Journal Vouchers to bill back customers.
- Maintain business relationships with vendors and employees to make sure [company name] is not being charged for erroneous telephone bills.
Candidate Info
18
years in workforce
17
years at this job
AAS
Early Childhood Education
BA
Sociology
MA
Labor Studies
Senior Police Administrative Aide
Answer phone calls and correspond to the general public
- Conduct data entry into computer system
- Execute filing and mailing duties
- Perform customer service
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