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Administration Assistant Resume Samples
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Candidate Info
years in workforce
months at this job
High School Diploma
Administration Assistant
Explained company personnel polic, benefits, and procedures to employees or job applicants.
- Gathered personnel records from other departments or employees.
- Compiled and prepared reports and documents pertaining to personnel activities.
- Selected applicants meeting specified job requirements and refer them to hiring personnel.
- Prepared badges, passes, and identification cards, and perform other security-related duties.
Candidate Info
years in workforce
years at this job
Administration Assistant
Responsible for accessing and maintaining company modular messaging mail/web server.
- Reviewed and determined necessary Avaya telephone system changes including adding, removing, expanding and creating various levels of lines within the company.
- Maintained and supervised all incoming and outgoing Studio products and deliveries.
- Arranged domestic and international shipments.
- Coordinated interoffice moves and furniture placement including systems setup.
Candidate Info
years in workforce
years at this job
Psychology
Psychology
Administration Assistant
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Created detailed expense reports and requests for capital expenditures.
- Ordered and distributed office supplies while adhering to a fixed office budget.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Maintained a clean reception area, including lounge and associated areas.
- Assisted with event planning, including associated travel and logistical arrangements.
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
- Coordinated board and committee meetings, including schedules and information preparation and distribution.
Candidate Info
years in workforce
year at this job
Business Administration / Management
Business Management
Administration Assistant
Screened calls, managed calendars, planned meetings and coordinated travel arrangements
- Composed documents and organized office to increase efficiency
- Interacted professionally and communicated effectively with all staff
- Maintaining confidentiality of documents
Candidate Info
years in workforce
years at this job
Business Administration
Administration Assistant
Conducted data entry, phone and mail correspondence, faxing, filing and customer service
- Prepared weekly, bi-weekly, and monthly housing expedition reports and HRA &HASA reports
- Submitted Payroll attendance sheets
- Collected rent & issued receipts, filed incidents reports, tallied cash reports and logged activity reports
- Conducted radio communication and monitored surveillance systems
- Checked smoke & carbon dioxide detectives and conducted fire drills and evacuations
Candidate Info
years in workforce
year at this job
Accounting
Accounting
Business Law I
Administration Assistant
Bookkeeping for Clients
- Recommended improvements for how Accounts Receivables/Payables were handled saving thousands of dollars in first week
- Organized and worked with head accountant in higher efficient bookkeeping/accounting system for clients
- Administered Payroll, Wrote Checks
- Reviewed Expense Reports
- Credit Card Breakouts
Candidate Info
years in workforce
years at this job
Agribusiness, Minor
Cemetery Sales/administration Assistant
Assisted with research, data entry, and sales of services to customers
- Assisted administrative personnel with a variety of assigned projects
- Recruited and managed farmers market vendors
- Designed advertisements and marketed the farmer's market
- Canvased and educated residents on key legislative ballot measures
Candidate Info
years in workforce
months at this job
Business Management
Administration Assistant Intern
Assisted administration department with data entry and managing the company's music library
- Prepared and submitted copyrights and cue sheets to clientele
- Collectively collaborated ideas with employees to further develop business
- Screened incoming calls and directed them to the appropriate departments and successfully tracked messages
Candidate Info
years in workforce
months at this job
High School Diploma
Administration Assistant
Gathered, assembled and analyzed information and data from student profiles
- Organized and prioritized work load
- Effective verbal, written and interpersonal communication skills for dealing with internal and external customers
- Maintained calendars and prepare complex reports
- Inventory control
- Scheduled and coordinated meetings, events, and interviews
- Supported the enrollment advising staff
- Provided reports, agendas and correspondence
Candidate Info
months in workforce
months at this job
Administration Assistant
Completed patient paperwork.
- Accurately recorded treatment information in patient records.
- Confirmed patient insurance benefits and checked claim statuses.
- Maintained clear, organized dental records and reports.
Candidate Info
years in workforce
year at this job
Management
Administration Assistant
[company name] was acquired by Logistics Team
- Assisted administrator with product knowledge
- Maintained shipment schedules of the company's products
- Created the standard operating procedure for future employees
- Efficiently compiled daily reports for clients
Candidate Info
years in workforce
years at this job
Health Services Administration
Administration Assistant
Coordinated all functions of the company including billing, customer service and posting of payments
- Managed and maintain schedules.
- Prepared invoices, reports, memos, letters, financial statements and other documents.
- Read and analyzed incoming memos.
- Filed and retrieved corporate documents.
- Prepared responses to correspondence
- Performed general office duties
Candidate Info
years in workforce
years at this job
Health Services Administration
Administration Assistant
Coordinated all functions of the company including billing, customer service and posting of payments
- Managed and maintain schedules.
- Prepared invoices, reports, memos, letters, financial statements and other documents.
- Read and analyzed incoming memos.
- Filed and retrieved corporate documents.
- Prepared responses to correspondence
- Performed general office duties
Candidate Info
years in workforce
years at this job
Associate of Science
Business
Sales Executive/administration Assistant
Helped establish a Latin American based company in the U.S with company awareness, product/service benefits to potential consumers leading to multimillion dollar monthly sales through Direct Sales and a Multilevel Marketing/ Compensation Plan. Excellent amount of Sales Expiriance.
- Arranged and administrated the sales department including local cashiers, enhanced customer experience in the stores, phone sales logistics and improved customer service quality.
- Created direct involvement and improved communication with the company's biggest accountholders assuring customer retention and market expansion.
- Assisted with company administration developing business projects expanding the customer base thru recruitment which involved hosting seminars and presenting as a public speaker with extraordinary leadership skills.
- Extremely successful research skills and critical thinking skills which have allocated best decision making for company growth and sustainability.
- Company trainer/educator and public speaker.
- Have attained high levels of trust from CEO's/Administration and Management by always taking initiative and completing projects from start to finish with great results in efficient timing.
- Experienced in business structures where constant revenue strategies are vital, considering project expenses with yearly and quarterly sales goal.
- Work well with sales team and knowledgeable in administrating a department.
- Excellent customer service skills, professional character and attitude with employees and customers and professional image.
Candidate Info
years in workforce
years at this job
Financial Service Management
Administration Assistant
- Entered Journal entries to the general ledger
- Verified, updated and corrected source documents
- Scheduled Services calls and provide estimates for repairs
- Maintained budget records, prepared check requested and response memos
Candidate Info
years in workforce
years at this job
Administration Assistant
Responsible for payroll, Accounts Payable & Receivable, and customer service.
- Handled all billing, invoices, collections, credit memos, ordering, and shipping.
- Managed inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoices.
- Lent support to warehousing and other departments as needed.
- Coordinating between departments and operating units in resolving day-to-day
- Prepared business correspondence (often using word processing, spreadsheet, and presentation computer software).
- Performed multifaceted general office support.
Candidate Info
years in workforce
years at this job
Medical Assistant
Computer Science
Administration Assistant
Responsible for data entry, typing, and other administrative tasks as necessary.
- Processed pharmaceutical sample forms through various applications and performed tasks on the scanning system.
- Performed all quality checks regularly to ensure accuracy and integrity of data entered.
- Crosschecked Quality Control to verify information was keyed into the database for accurately.
- Corrected incorrect data that was keyed into database.
- Utilized multitasking skills to effectively manage work flow of task and responsibilities.
Candidate Info
years in workforce
years at this job
Art
Administration Assistant
Assisted in general sales and customer service (front-desk reception, phones).
- Booked and confirmed client reservations and grooming appointments.
- Provided clear and effective communication to other departments to insure the health and safety of the clients' pets.
- Maintained records (filing, bookkeeping, inventory, and other clerical duties).
- Worked in a fast paced office with frequent interruptions.
Candidate Info
years in workforce
years at this job
Mathematics
Grant Administration Assistant
- Maintained and updated the database for grant proposal budgets
- Reviewed grant proposals and research proposals before submission
- Calculated budgets and created excel spreadsheets to organize and record expenses for a major NSF grant
Candidate Info
years in workforce
years at this job
Criminal Justice
Administration Assistant
- Managed financial transactions and posted debits and credits.
- Prepared reports, and maintained files.
- Verified and posted transactions to computer and general ledger.
- Faxed, copied and filed confidential documents.
- Answered multi-line telephone, routed calls and took accurate messages.
Candidate Info
years in workforce
year at this job
Administration Assistant
Providing exceptional customer service to visitors, staff and applicants who enter at the office.
- Comprises maintaining the telephone exchange / switchboard and performing administrative support tasks including mail distribution, ordering office supplies or other duties as may be required to support the good organization of office operations.
- Received payment by cash, check, or credit cards.
- Issued receipts, refunds, credits, or change due to customers.
- Counted money in cash drawers to ensure accuracy.
- Greeted customers entering establishment.
Candidate Info
months in workforce
months at this job
High School Diploma
Office Administration Assistant
Entered data for training
- Managed answering phones
- Assisted with general office duties as assigned
- Assisted with new students
- Modeled, Mentored and Monitored students behavior
- Assisted students with their assignments
- Handled various filing duties
- Assisted and maintained the classroom in an organized and safe environment
Candidate Info
years in workforce
months at this job
Business Administration With A Concentration
Healthcare Administration Assistant
- Served as administrative and clerical support in the Downtown Division, Health Administration Department.
- Assisted staff with contacting and scheduling patients for procedures.
- Assisted staff with preparing letters and correspondance to mail to patients requiring appointments.
- Performed pre-visit patient appointment reminders via telephone.
- Answered incoming phone calls, directed to the appropriate individual, as well as taking messages when required.
- Processed the daily outgoing mail from the clinic.
- Performed various clerical and administrative duties including but not limited to emailing, faxing, and copying.
Top Administration Assistant
Resume Templates
Administration Assistant Duties and Responsibilities
In order to increase efficiency and maintain open lines of communication, Administration Assistants perform a variety of tasks. We analyzed several online job postings to identify these core duties and responsibilities.
Supporting Managers and Employees One of the major responsibilities of Administration Assistants is helping managers and employees find answers to administrative questions. This may involve locating records, checking schedules, researching names and dates and more.
Schedule Meetings Administration Assistants are sort of like the central calendar of an office. They use a master calendar filled with the combined appointments of all managers and employees to arrange meetings on appropriate dates and times.
Keep Records In order to keep things organized, Administration Assistants must keep detailed records in a clear and well-maintained filing system
Book Trips Whenever other members of their company need to go on business trips, Administration Assistants will be in charge of making the required travel arrangements, such as plane tickets, hotel reservations and rental car reservations.
Act as Point of Contact To keep everyone connected, Administration Assistants are responsible for answering calls, replying to emails and facilitating communication both inside and outside of the company.
Prepare Reports and Documents To ensure that there is a clear written record of all their company's affairs, Administration Assistants must help prepare reports as well as write emails, memos, letters, faxes, forms and other documents.
Administration Assistant Skills
Successful Administration Assistants are energetic, highly organized individuals who are just as adept at talking with people as they are at coordinating complex schedules. They aren't afraid to be outgoing and friendly, and they have a firm grip on their company's logistics at all times. In addition to these general attributes and personality traits, employers are looking for Administration Assistants with the following skills and qualifications.- Communication skills - Since they will be regularly communicating with colleagues at every level of the company as well as people outside the company (such as vendors and visitors), it's imperative that Administration Assistants have excellent written and verbal communication skills
- Attention to detail - If meetings are scheduled at conflicting times or plane tickets have not been purchased in time, it will be the fault of the Administration Assistant. For this reason, Administration Assistants must have a high level of attention to detail
- Organizational skills - In order to keep track of all the meetings, schedules, appointments, phone calls and documents in their care, Administration Assistants need to have top-notch organizational skills
- Time management skills - Because Administration Assistants will be constantly juggling multiple tasks at one time, they need to be able to manage their time wisely as well as accurately prioritize their work
Administration Assistant Salary
According to the Bureau of Labor Statistics, the median annual salary for Secretaries and Administrative Assistants, which includes Administration Assistants, is $37,230. The lowest paid earn $22,930 or less per year, while the highest paid earn $62,230 or more per year. Administration Assistants in the District of Columbia, Massachusetts and Connecticut enjoy the highest annual salary in the U.S., earning $46,760, $44,430 and $42,120 per year respectively.
Additional Administration Assistant Resources
To help you continue exploring your career as an Administration Assistant, we compiled the following collection of resources.
Administrative Assistant Office Professionals - Join this LinkedIn group of more than 150,000 members to connect with fellow Administration Assistants, network and share ideas
Administrative Assistant - Another LinkedIn group, also with more than 150,000 members, devoted to fostering communication and connection between Administration Assistants
American Society of Administrative Professionals - Also known as the ASAP, this association has a wealth of resources, and also offers educational and certification programs
Administrative Assistant's and Secretary's Handbook - From coordinating meetings and planning trips to preparing reports and managing phone calls, this book has everything an Administration Assistant needs to know
