Senior Executive Assistant/project Coordinator
Furnished comprehensive administrative support to the Vice President and the communications/brand management team. Handled meeting scheduling, travel arrangements, expense reconciliation, correspondence, client entertainment, board member liaison/services and office supply ordering. Oversaw the organization's branding/promotional program and its $250K budget, collaborating with the brand management team to implement effective donation programs and other strategies to ensure consistent corporate identity and messaging. Prepared and processed invoices for the $2M corporate philanthropy and sponsorships fund. Formulated and reconciled monthly budgets for the 4 corporate communications divisions, comprised of 10 personnel. Operated and maintained tracking software for distribution of sponsored event tickets.
- Achieved significant time savings and efficiency improvements by completely reorganizing department records for sponsorships, corporate giving and philanthropy.
- Designed and managed an innovative database application for accurate monthly tracking of corporate giving expenditures, which enabled weekly forecasting of available funds and facilitated board and senior executive decision-making on sponsorship and donation requests.
- Successfully monitored numerous complex accounts, ensuring all expenses were charged to the proper department budget.