Office Secretary Resume Samples - Page 4

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Office Secretaries' job duties can vary widely, but they are generally tasked with keeping an office running smoothly by executing both administrative and low-level management tasks. Skills that can be found on a sample resume for an Office Secretary include preparing invoices, proposals, and marketing letters, and maintaining records in the management database system, including email. Different employers will require Office Secretaries to list different educational requirements on their resumes, though it is common for a high school diploma or its equivalent, as well as secretarial certifications or degrees, to be preferred.

For more information on what it takes to be a Office Secretary, check out our complete Office Secretary Job Description.

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31

Office Secretary/receptionist

Answered phones, received and processed requested orders, scheduled deliveries

  • Updated and recorded daily delivery orders in computer system
  • Managed billing orders and billing order payments received
  • Sorted mail, and handled packages received
Candidate Info
11
years in
workforce
2
years
at this job
Medical Assisting
32

Medical Office Secretary

Checked patients in and out.

  • Answered phones, scheduled and confirmed appointments.
  • Prepared patient charts for follow up and new visits.
  • Entered patient's billing and insurance information into the computer, abiding by all HIPA laws.
  • Maintained surgery log for doctors.
  • Furnished office bills to the billing department and balanced the co-payment log at days end.
  • Editing, mailing and filing office visit dictations.
  • Procuring referrals and test results for patients from their PCPs when needed.
  • Checked inventory and submitted office supply requests when needed.
Candidate Info
13
years in
workforce
3
months
at this job
AS
Medical Assisting
33

Office Secretary III

Assist the principal with office management. Develop and maintain files on student enrollment, promotions, removals and graduations

  • Maintain statistical data used in a variety of reports
  • Make regular contact with the State Department of Education to obtain GED test scores for servicing youth, personnel matters for education staff
  • Screen and prioritize incoming phone calls
  • Prepare correspondence for the review and signature of the administrative staff; compose and type important correspondence when necessary. Secure bids, draft and type requisition forms, monthly reports and other materials
  • Coordinate transportation services for students scheduled to take the GED test
  • Contact parents/guardians to gain permission for student to take the GED test
  • Contact student's home school to ensure all necessary documents are sent to the home school to assist in student re-enrollment
Candidate Info
12
years in
workforce
3
years
at this job
AA
Healthcare Administration
BS
Health Administration
MA
Master of Arts
34

Realtor/office Secretary

Answer and respond to customer inquiries and needs.

  • Interact with clients, owners, tenants and lessees and handle their requests and needs.
  • Interact, plan and schedule meetings and conferences between tenants, owners, communities, project developers and attorneys.
  • Maintain and manage all databases relating the real estate functions and activities.
  • Assisted clients in purchasing real-estate.
Candidate Info
5
years in
workforce
5
years
at this job
HS
High School Diploma
Real Estate
35

Office Secretary II

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

  • Entering all Licensure applications into BPQA (database for Board) coming from lockbox.
  • Compile manifest for live checks that are received via mail for any licensure application and fines, and send out to bank lockbox.
  • Complete all addresses for the board in BPQA and responses sent.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Candidate Info
11
years in
workforce
3
years
at this job
HS
High School Diploma
Human Services
36

Part-time Office Secretary

Responsible for scheduling and updating counselors' calendars presently using Appointment-Plus but also proficient in Outlook.

  • Confirming appointments and printing paperwork for patients coming in to be evaluated on a daily basis.
  • Answering phones; taking information and setting up new profiles.
  • Processing urines and printing paperwork to be sent to the lab.
  • Collecting and posting payments on a daily basis.
  • Pulling charts, filing, and obtaining insurance preauthorization for patients.
  • Helping out with all duties to ensure that preparations are made for smooth running of the office the following day.
Candidate Info
22
years in
workforce
5
years
at this job
37

Office Secretary

Create and submit requests for fundraising events in four states (each state having different laws, rules and regulations).

  • Collaborate with community representative to create a "working relationship" for fundraising and charitable events.
  • Prepare and monitor monthly invoices for approval.
  • Prepare membership and financial reports for the office Administrator.
  • Solicit donations from local groups and corporations for the organization.
  • Assist veterans and their families with membership applications.
  • Maintain office filing systems.
  • Attend the Advocacy/Legislation Seminar for Veteran's healthcare and benefits in Washington, DC.
  • Provide assistance for attendees with special needs to include travel arrangements for persons with disabilities (air travel, ground transportation, and hotels), schedule appointments with elective officials, and assist with presentations.
Candidate Info
67
years in
workforce
7
years
at this job
C
Explore A Career
C
Word I & Ii
C
Basic Computer I & Ii
38

Office Secretary

Answer multi line phone call volume and forward messages to appropriate therapist.

  • Schedule appointments and perform reminder calls.
  • Quickly and effectively solve customer challenges regarding services that are available
  • Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
Candidate Info
8
years in
workforce
5
years
at this job
AS
Applied Science
BA
Progress
39

Office Secretary

Create and dispense product invoices and customer statements for customers via in person or email.

  • Aid customers in chemical or product selection while providing helpful tips for product use.
  • Compose product purchase orders for restocking purposes.
  • Speak with sales representatives for information concerning new products.
Candidate Info
12
years in
workforce
11
years
at this job
BA
English
40

Administrative Assistant/ Office Secretary

Typed and filed department letters and handled invoices to and from various companies

  • Answered incoming calls and scheduled weekly appointments
  • Lab daily log entry
  • Data entry
  • Managed mail, responded to emails and fax inquires, and traveled to deliver packages
Candidate Info
7
years in
workforce
3
years
at this job
Biological Sciences

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