Office Secretary Resume Samples - Page 3

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Office Secretaries' job duties can vary widely, but they are generally tasked with keeping an office running smoothly by executing both administrative and low-level management tasks. Skills that can be found on a sample resume for an Office Secretary include preparing invoices, proposals, and marketing letters, and maintaining records in the management database system, including email. Different employers will require Office Secretaries to list different educational requirements on their resumes, though it is common for a high school diploma or its equivalent, as well as secretarial certifications or degrees, to be preferred.

For more information on what it takes to be a Office Secretary, check out our complete Office Secretary Job Description.

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21

Office Secretary/receptionist

Managed workers' workspace, insuring a safe working environment.

  • Calculated major accounts payable, acquiring credits open to the companies.
  • Receptionist in busy office.
  • Responsible for professional document organization and analysis
  • Greeted numerous clients and ensured proper cliental relations
  • Generated client invoices for orders using the computer software "QuickBooks"
Candidate Info
2
months in
workforce
1
month
at this job
Business Administration
22

Office Secretary

Relieved the staff of scheduling appointments as well as handling phone calls

  • Prepared and organized paperwork and other materials
  • Assisted parish members with various services and provided information
  • Counted and recorded weekly donations
Candidate Info
4
years in
workforce
4
years
at this job
BS
Nursing
23

Office Secretary

  • Answered multi-line phones and directed client calls to appropriate personnel
  • Billing / Deposits
  • Scheduled appointments and installations for sales personnel
  • Word processing in Microsoft Word and Excel
  • Maintained organization of paper and electronic copies of client and office files
Candidate Info
4
years in
workforce
3
years
at this job
24

Front Office Secretary

  • General office labor (fax, phones, payroll, data entry, invoice, etc.)
  • Initiated, scheduled, and managed meetings with existing and new potential clients.
  • Input and helped form new ideas for workers and clients.
  • Helped find ways to use company resources more effectively.
Candidate Info
4
years in
workforce
2
years
at this job
25

Medical Office Secretary

Answering calls and booking appointments. Called patients to remind them about their appointments.

  • Organized charts for new patients and for follow-up patients
  • Translated/interpreted for Spanish speaking patients. Assisted patients to fill out forms.
  • Booked procedures over the phone.
Candidate Info
2
years in
workforce
7
months
at this job
HS
High School Diploma
AA
Applied And Liberal Arts Studies Certificate
BA
Psychology
26

Office Secretary

Vendor management for food supplies in to maintain quality and adequate supply levels.

  • Assisted in organization of catering events both internally and externally.
  • Received telephone calls and direct as and where necessary.
  • Responded to inquiries concerning event logistics, pricing, and services.
  • Arranged conferences and meetings along with delivery arrangements.
  • Maintained schedules and follow ups.
  • Maintained filing and inventory procedures.
  • Directed visitors to the office to appropriate senior staff members.
  • Data entry for all event information into Excel spreadsheet and system calendar.
Candidate Info
6
years in
workforce
3
years
at this job
C
English
BA
Linguistics
27

Office Secretary

Responsible for devising and maintaining office systems, including data management and filing

  • Responsible for making 50 to 100 phone calls a day to prospective clients confirming appointments
  • Meeting and greeting visitors at all levels of seniority
  • Screen phone calls, enquiries and requests, and handling them when appropriate
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings
  • Great communication skills (Both Oral & Written)
  • Good Organizational skills
  • Ambitious with a self-motivated work style
  • Great multi-tasking skills
  • Team and goal oriented
  • Demonstrable organizational and time management skills
Candidate Info
3
years in
workforce
3
years
at this job
GED
English Composition
28

Office Secretary III

Assist the principal with office management. Develop and maintain files on student enrollment, promotions, removals and graduations

  • Maintain statistical data used in a variety of reports
  • Make regular contact with the State Department of Education to obtain GED test scores for servicing youth, personnel matters for education staff
  • Screen and prioritize incoming phone calls
  • Prepare correspondence for the review and signature of the administrative staff; compose and type important correspondence when necessary. Secure bids, draft and type requisition forms, monthly reports and other materials
  • Coordinate transportation services for students scheduled to take the GED test
  • Contact parents/guardians to gain permission for student to take the GED test
  • Contact student's home school to ensure all necessary documents are sent to the home school to assist in student re-enrollment
Candidate Info
12
years in
workforce
3
years
at this job
AA
Healthcare Administration
BS
Health Administration
MA
Master of Arts
29

Office Secretary

Provide all front desk support to pre-k to 8th grade private school.

  • Manage visitor access; answer all incoming phone calls, check students in and out.
  • Administrator for the school's database. Maintain all confidential data including grades, class schedules, tuition and fee payments, attendance, etc.
  • Maintain numerous Excel spreadsheets, tracking both alpha and numeric data.
  • Communicate with parents, teachers, substitutes, administration, potential students' families, volunteers, vendors. Schedule substitutes, school tours, volunteer hours.
Candidate Info
11
years in
workforce
3
years
at this job
BA
Geography
30

Assistant Front Office Secretary

Greets and assists patient's with inquiries; cancel and reschedule appointments.

  • Answer incoming calls,take and relay messages from doctors, patients, vendors, and hospitals, and provide information when necessary.
  • Organize and set up patients' files/charts.
  • Administer injections: TB test, tetanus, pneumonia, B-12, flu shots and ear irrigation.
  • Prepare patients to be seen by the doctor; take vitals, blood pressure, weight, temperature and conduct Ekg's.
  • Accept co-payments, write orders and contact insurance for approval of referrals
  • Processes patients and call for insurance benefits and verification.
  • Register clients and enter data into computer systems.
Candidate Info
11
years in
workforce
11
years
at this job
GED
GED
C
Business Computer Application Program

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