Archivist Cover Letter

Archivists maintain materials and documents with historical significance to individuals and organizations. Examples of Archivist duties include assessing material condition, retrieving records, cataloguing collections, helping users access archives, employing search software, implementing archival procedures, training other professionals on archival matters, preserving collections, finding ideas to protect archives, monitoring budgets and expenses, and organizing events like talks and exhibitions.

A well-written cover letter sample for Archivist usually mentions the following skills and job abilities:

  • An interest in preserving materials for the posterity
  • Effective communication
  • Interpersonal skills and teamwork
  • Knowledge of archival procedures
  • Being able to work without supervision
  • Identification and classification skills
  • Computer competences and knowledge of archival software
  • A friendly and professional manner needed to assist those interested in accessing materials
  • Detail orientation

Beneath is provided an example cover letter for Archivist highlighting comparable job experience and qualifications.

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Dear Ms. Hatfield:

Upon discovering your posting for an Archivist, I felt compelled to submit my resume for your review. As an experienced and analytical professional with a solid background in document management and preservation, I am prepared to significantly contribute to your organization’s goals in this role.

My background includes compiling, organizing, preserving, and storing a large volume of historically significant, classified, and/or immensely valuable documents and records. From database management and quality control to access support and general administration, I excel at performing a full range of archival responsibilities while ensuring strict confidentiality and compliance. In addition, my advanced education and degree positions me to make a substantial and positive impact in this capacity.

Highlights of my experience include…

  • Excelling in my most recent position as an Archivist for the Astoria Naval Society Foundation, gathering, analyzing, and preserving valuable records, maps, and correspondence from the mid-19th through the 20th centuries pertaining to US naval officers stationed in the Pacific Northwest.
  • Classifying records, authenticating documents, uncovering new archival materials, and assisting users in accessing requested materials when appropriate.
  • Providing research results to naval personnel, media, National Archives, and other federal agencies and the public in response to inquiries regarding current events and historical records.
  • Organizing material requests from various sources and aiding in securing copies of personal and treasured documents.
  • Introducing a new scanning process to facilitate more efficient document referencing and storage.
  • Skilfully managing both hard-copy documents as well as electronic records utilizing well-developed technical proficiencies.
  • Demonstrating solid time management, communication, and multitasking skills to excel within fast-paced environments.
  • Earning a Master’s degree in Library Sciences and a Bachelor’s degree in History, both from the University of Oregon.

My skills in document/records management and preservation have been finely honed, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome. Thank you for your consideration; I look forward to speaking with you soon.

Linda B. Bradford

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