Conference Coordinator Resume Examples

Conference Coordinator

Executed all communications, event planning, budget, and logistics for five-day Global Marine Protected
Area (MPA) Enforcement Conference.

• Created and monitored registration process for 200 attendees.
• Cultivated and vetted over 50 speakers, representing 35 counties and six continents.
• Negotiated all room sales, catering, and banquet contracts with host hotel.
• Recruited corporate sponsors for Technology Expo, totaling $25,000 in additional revenue.
• Trained and supervised on-site staff of ten.

Conference Coordinator

Coordinated conferences, meetings, workshops, retreats and more at an average event cost of $20K

• Negotiated hotel contracts; reviewed and analyzed bids; wrote proposals; booked client lodging and meetings; primarily with multiple NASA center clients across seven states
• Coordinated & compiled meeting conference materials for meeting events serving 100 to 800 attendees
• Sole point of contact for all American Express billing reconciliation; included both conference and work team expenses - invoicing averages $200K monthly/$2.4MM annually
• Developed status report that monitored travel payments and reimbursements distributed to Group Lead weekly; effectiveness of report reduced late payment inquiries and complaints by 90%.

Bilingual Conference Coordinator

Communicated directly with small, medium and enterprise level business and government agency customers in both English and Spanish

• Analyzed customers' current accounts and recommend additional conference services
• Provided professional, timely, and accurate delivery of service to all customers at all times, resulting being in the top 10% in statistical reports
• Managed conference bridges and calls to ensure the highest level of quality
• Processed and established call reservations for future conferences
• Adhered to the Verizon Information Security Policy

Assistant Summer Conference Coordinator

A University service generating $1,000,000 in revenue and 10,000 summer guests provides an array of event management services both regionally and nationally. CAES staff coordinates housing, dining, parking, transportation, and an array of technological support.

• Oversaw and supervised front desk operations as well as linen ordering process and inventory
• Trained, supervised and conducted weekly one-on-one meetings with 10 conference assistants
• Served as liaison for off-campus receptions and events for summer conference clients
• Assisted with responding to emergencies, complaints, incidents, and problems for clients or guests
• Worked with the Summer Conference Coordinator to create summer policies and procedures to maximize efficiency, encourage accuracy, and ensure customer satisfaction

Conference Coordinator

Successfully executed over 20 events and camps with a participant range of 30-100 individuals.

• Acted as a direct liaison between the department and clients.
• Planned event logistics including housing, transportation, meal plans, and equipment rental and set up.
• Collected and maintained financial data for billing consolidation.
• Created and implemented innovations to department procedures.
• Developed customer service skills adaptable to a diverse client base.
• Proficient in Microsoft Office ( Outlook, Word, Excel, Access)
• Experience with the following software systems: Cvent, Salesforce, Delphi, Meeting Room Manager, Adobe Acrobat, Sugar

National Conference Coordinator/administrative Assistant

Managed 45 conferences each year for 15 car dealership groups with 20 members in each group

• Assistant to two executive conference moderators for each conference
• Administered monthly financial statements for all members in each group
• Negotiated and contracted with restaurants, golf courses, dinner cruise ships, and fishing boats etc., for off-site group events
• Received the Award of Excellence for demonstrated dedication, professionalism, and passionate commitment

Logistics Conference Coordinator

Coordinated and facilitated the NATO/G8 Summits 2012, Asia Pacific Economic Cooperation (APEC) 2011 and the Antarctic Treaty Consultative Meeting and Major Economies Forum on Energy and Climate -2010.

• Researched venues, vendors, and design ideas for clients, ensuring venue specifications closely align with the needs of the clients.
• Monitored expenditures and managed budget and procurement for the event. Negotiated contract for venues and accommodations.
• Worked hand-in-hand with vendors negotiating contracts and ensuring proper delivery of service and product.
• Recommended remedial actions on all contracts and agreements for events ensuring that each vendor is appropriate for the event and within budget guidelines

Conference Coordinator

Managed conference of 1600 participants while supporting their need to attend selected workshops

• Developed and wrote program materials to publicize and market conference
• Liaison between Philadelphia Police and Office of Deputy Managing Director
• Coordinated, established and appropriated funding resources for community development projects
• Organized and facilitated steering committee assemblage
• Established and planned community networking events
• Collaborated with various grant funded agencies establishing a viable working relation
• Assisted grantees with grant proposal preparation

Conference Coordinator

• Coordinated an annual professional training conference which raised $6 million for the city of Ann Arbor
• Managed a staff of 80 employees in departments including concierge service, shuttle service and event management
• Served as a direct contact for conference participants with questions, requests and concerns
• Designed and implemented a security strategy to manage alcohol service in compliance with university policies

Conference Coordinator

Set up an existing conference facility and built the business from the ground up to profitability in three
years

• Responsible for marketing, budgeting, forecasting, invoicing, cost control, and developing conference
• Managed audio-visual upgrade project and relationship with vendor
• Supervised two full-time conference center staff
• Conducted research and advised owners on event trends
• Managed the collection, processing, and dissemination of all client orders