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How to Format an Event Coordinator Resume
Show off your strongest skills and accomplishments with the best resume format for you. Whether you just started as an event coordinator or have been in the business for over a decade, selecting the appropriate resume format for your career level is the most effective way to market yourself.
The three most common resume formats are chronological, hybrid and functional. The one that will be most suitable for you will depend on your experience and skills.
For example, let’s take a look at how to write a resume for eight years of experience versus two.
1. Candidate A - Chronological Resume
Candidate Info
- 8 years in the workforce
- 10 months at this job
- BA International Affairs
Work Experience
Event Coordinator Wedding, Vegas Weddings
December 2022 - present Las Vegas, NV
- Tailor creative events according to the personal tastes and budgets of clients, managing and exceeding expectations.
- Maintain an update portfolio of vendors and clients for marketing outreach.
- Collaborate with vendors to meet client expectations; remaining available on-demand 24/7.
2. Candidate B - Functional Resume
Event Coordinator
Candidate Info
- 2 years in workforce
- 8 months at this job
- BS Management
Professional Skills
Management Skills
- Negotiated and booked venues, transportation, hotel rooms, F&B, speakers, A/V, entertainment, and more.
- Managed Scheduling Institute Atlanta Event Venue, including but not limited to staffing the event, contacting caterers, building operations, and setting up and taking down events.
- Prepared event stats, materials and content for the speaker.
Planning Skills
- Conducted initial consultations with clients to discuss the available wedding packages, the type of wedding desired and their budget.
- Conferred with clients to discuss venue options as well as entertainment and catering.
- Scheduled meetings with clients to scout wedding locations.
Event Coordinator Resume Samples
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Candidate Info
years in workforce
months at this job
International Affairs
Event Coordinator
Seamlessly planned, designed & directed the execution of corporate, social and private events (meetings, holiday events, weddings, birthday parties, Mitzvahs) for prestigious clients, ranging in size from 12-500.
- Tailored events according to the personal tastes and budgets of clients, managing and exceeding expectations.
- Maintained a portfolio of vendors/clients, serving as primary point of contact.
- Collaborated with vendors to meet client expectations; available on-demand 24/7
- Created and managed budgets of $50,000+ for events. Always delivered on time, under budget.
Candidate Info
years in workforce
months at this job
Management
Event Coordinator
Planned, organized and facilitated 10+ events per month within cities all over the country
- Negotiated and booked venues, transportation, hotel rooms, F&B, speakers, A/V, entertainment, etc.
- Managed Scheduling Institute's Atlanta Event Venue including but not limited to event staffing, catering contact, building operations, event set-up and break-down.
- Prepared Event Stats, material and content for the speaker
- Created, staffed and coordinated booths for every event
- Track and report costs, sales, and other various event statistics for each event
Candidate Info
years in workforce
year at this job
Business Administration
Event Coordinator
- Principle Rep. and lead liaison for assigned fortune 500 corporate events with a minimum contract of $25,000+
- Accountable for obtaining signed contracts and helped complete the sales cycle while collaborating with Sales and Creative Services departments
- Solely responsible for managing over $2 million in corporate events that included airport transportation, entertainment, restaurant buyouts, stage and lighting set, and décor
- Created cost savings by implementing and researching new vendors and negotiating with partnered vendors
- Other key responsibilities included the creation of CAD diagrams for events, maintained and updated Insurance records for over 100 vendors
Candidate Info
years in workforce
years at this job
Business And Math
Event Coordinator
Met with potential clients to provide information on services available for the purpose of obtaining their business.
- Worked with Clients to guide them through the event details and served as their personal coordinator throughout the entire planning process and event.
- Planned and coordinated menus, set up details, rentals, and desired specialty items with client and club staff members.
- Prepared diagrams for room layouts.
- Planned events such as meetings, golf outings, birthday parties and weddings for up as many as 275 people.
- Organized and maintained events and details in Microsoft Excel and Word documents.
Candidate Info
years in workforce
years at this job
Recreation Management
Event Coordinator
Managed an event and catering staff of up to 12 staff per an event.
- Knowledgeable in all aspects of the sale cycle, particularly proficient in developing, customizing, and winning proposals.
- Developed a successful sales program for weddings and events
- Designed a created a highly desired event venue from a series of historic buildings.
- Planned and organized several marathons for over 400 athletes.
- Developed and supervised kitchen staff and event catering.
- Coordinated vendors, and event contributors including performers, photographers, caterers, and transportation services.
Candidate Info
years in workforce
year at this job
Sport Management
Public Relations
Event Coordinator
Served as Event Director for 2014 Bike MS: Tour de Farms, which raised $1.5 million for the National MS Society
- Coordinated all logistical aspects of both athletic and non-athletic events hosted at the [company name]
- Scheduled all employees for events, including event staff, security, parking, custodial, police, fire, and medical teams when necessary
- Directly supervised event staff of 120 part-time employees as well as interview, hire, and train new staff members
Candidate Info
years in workforce
years at this job
Marketing And Public Relations
Event Coordinator
Exceeded expectations by delivering each event at or under budget and meeting rigorous timelines.
- Organized events from conception to completion; arranged stage and program schedules; managed on site logistics and directed sound/technical services, and emcees.
- Provided creative design, style and themes for each event.
- Successfully recruited and trained volunteers as needed.
- Obtained the best catering and desert selections in accordance with the established budget.
- Identified and maximized methods to spend budgets effectively; participated in the events as a hostess/greeter when necessary.
Candidate Info
years in workforce
years at this job
Communications
Event Coordinator
Managed office support, along with strong leadership roles for customer service group.
- Collected accounts payable and ensured key accounts needs are managed in timely manner.
- Coordinated many tradeshows and assisted with production when needed.
- Held meetings with owner and reported outcome to company executives.
- Held in reserve everything confidential to other employees and staff.
- Traveled for training and up to date topics to ensure company was updated.
- Attended motivational seminars to ensure company rejuvenated.
Candidate Info
years in workforce
months at this job
Sports Management, Business, Marketing
Event Coordinator
- Served as the marketing ambassador for the launch of two 2015 BMW models (4 Series and the all-electric i3) while effectively and enthusiastically communicating brand initiatives and/or product offerings to consumers.
- Responsible for daily set-up, breakdown and maintenance of all event equipment and vehicles.
- Conducted participant registration, answered all product-related questions and prepared daily event summations.
- Optimized the event experience for attendees by ensuring all on-site specific challenges were handled sufficiently.
- Leader of a cohesive team, intertwined with various internal and external divisions, clients, partners and vendors.
Candidate Info
years in workforce
months at this job
Mass Communication
Event Coordinator
- Planned and executed more than 150 private and corporate events
- Created sales pitches and negotiated contracts with potential event clients
- Coordinated all event details: Created client contract and payment system, designed floor-plan,
- Managed relations with 40+ artists and coordinated nightly live performances
- Enhanced the organization of the event department by carrying out administrative tasks
Candidate Info
years in workforce
months at this job
Sociology
Consultant, Executive Assistant/event Coordinator
Planned and executed special events for individual and corporate clients
- Coordinated and facilitated logistics for a private construction company office relocation
- Arranged domestic travel for a private party of 40 including airline reservations, hotel accommodations, transportation, and negotiated terms for each service
- Organized offices by creating effective systems to support owner's needs
- Managed and directed 20 volunteers for a private event including marketing, catering, event space set-up, and registration
Candidate Info
years in workforce
months at this job
Marketing
Event Coordinator
Overall planning corporate based events including webinars, tradeshows, and conferences. Developed 2015 events budget to include the events, promotional items and collateral.
- Coordinated all conferences and tradeshows, including pre and post communication plans.
- Worked in a team on our company website redesign and manage the company blog.
- Planned all internal company events from monthly staff meetings to the weekly leadership meetings.
- Maintained the data integrity in our CRM.
- Developed a webinar plan to include managing the webinar technology, onsite support, pre and post communication
More Event Coordinator
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Event Coordinator Resume Success Stories
Event Coordinator Resume FAQ
How do I describe events on a resume?
To showcase your event planning expertise, start at the beginning of your resume with a link to your digital portfolio, social media or LinkedIn platforms. Additionally, use an objective or professional summary to outline your wins as an event coordinator.
When describing your employment history, kick it up a notch by using numbers to describe your event planning. From the number of guests you coordinated to the music entertainers contracted per event.
By doing so, you will pique the recruiter’s interest and add credibility to your resume. Lastly, make sure your resume is rich with keywords so that you can also pass the Applicant Tracking System (ATS). An ATS is software used by employers to select resumes that have the most keywords.
Identify perfect resume keywords and skills by browsing the event planner job description. This helps you create a targeted resume according to the needs and qualifications required by the employer.
What are the roles and responsibilities of an event coordinator?
An event coordinator manages production from start to finish, aiming to create memorable events. They are creative, detail-oriented and dedicated to delivering magnificent client service.
This role is highly demanding since it mostly creates lifetime experiences and celebrations. It involves tons of planning and scheduling meetings. Even coordinators are avid negotiators and run cost comparisons to ensure they get the best prices and package deals.
Event coordinators also scout venues and process equipment logistics for room setup that abide by safety regulations. They hold amazing organizational and leadership skills.
Overall, event coordinators go out of their way to ensure quality and unique experiences.
What skills should an event coordinator have?
To ensure that an event runs smoothly the following skills are a must:
- Planning and anticipating
- Organization
- Decision-making
- Creative thinking
- Negotiating
- Proactive communication
- Public speaking
- Leadership
- Time management
- Delegating
- Networking
- Flexibility
- Attentive listener
These amazing skills contribute to being a successful event coordinator.
