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Looking for cover letter ideas? See our sample Office Assistant Cover Letter.

Find out what is the best resume for you in our Ultimate Resume Format Guide.

How to Format an Office Assistant Resume

Maximize your chances of getting hired with a remarkable resume. The best way to scale
your job-hunting strategy starts with the right resume format.

A resume format organizes your resume’s section so that your best qualifications
get spotlighted. A resume format simply organizes your resume starting with your best qualifications.

If you just started as an office assistant or have career gaps, the functional resume starts with your top skills
and volunteer work to create a lasting impression. Meanwhile, experienced job seekers can benefit from a chronological resume because it organizes your resume starting with your employment history.

Chronological Resume

Candidate A

  • 18 years in workforce
  • 10 years at this job
  • AAS Electronic Medical Records

Work Experience
Office Assistant, Celebration Health Hospital
February 2012- present, Kissimmee, FL

  • Works with an ER system titled Waiting Room to input new and current patients into the office scheduling database.
  • Maintains organization inventory by checking stock to determine supply levels, expedited orders, and delivered materials to workstations promptly.
  • Ensures all current patient information is updated and collected appropriately according to an organization and industry standards.

Functional Resume

Candidate B

  • 2 years in workforce
  • 9 months at this job
  • AS Liberal Arts

Professional Skills


  • Works closely with a naturopathic doctor (ND) focused on preventive and integrative health care.
  • Increases the likelihood that new patients come in and existing patients return by taking the time to give each patient individualized care and attention and accommodating their needs.
  • Manages patient schedule while greeting and rooming patients.

Caregiving Skills

  • Takes vitals, blood pressure and pulse measurements on new patients.
  • Follows up with patients to check on them, collects payments and reschedule appointments.
  • Records symptoms and helps prepare patients for exams and treatment.

Office Assistant Resume FAQ.

What are the responsibilities of an office assistant?

Office assistants are also known as administrative coordinators or administrative specialists and they play a vital role in the company’s effectiveness. They are the face of the employer because an office assistant is responsible for taking inbound calls from customers, delivering messages and responding to emails. They also keep track of important documents and manage supply inventory.

The ideal candidate for this job is someone who can assist management and all visitors to the company by handling office tasks, providing polite and professional assistance, and being a helpful and positive presence in the workplace.