Office Assistant Resume Examples

Office Assistant

Worked with an ER system titled Waiting Room to input new and current patients into the office scheduling database.

• Maintained organization inventory by checking stock to determine supply levels, expedited orders and delivered materials to work stations in a timely manner
• Upheld office schedule to ensure day-to-day business needs were met
• Provided exceptional customer service by appropriately answering client concerns, forwarding messages and confirming appointments as necessary
• Ensured all current patient information was updated and collected appropriately according to organization and industry standards

Medical Office Assistant

Worked closely with a Naturopathic Doctor (ND) focused on preventative and integrative healthcare.

• Oversaw and contributed to a variety of patient-oriented, office, and marketing duties
• Provided recipes for monthly newsletters
• Responsible for increasing the likelihood that new patients come in and existing patients return
• Managed patient schedule while greeting and rooming patients
• Took body composition, blood pressure, and pulse measurements on new patients
• Checked patients out, collected payment, and rescheduled appointments

Office Assistant

Answered high volume of inbound phone calls for this oil and gas drilling firm.

• Welcomed and greeted all visitors; screened calls; directed to appropriate staff; opened all incoming mail and distributed to recipients.
• Stamped, coded, and entered all invoices for well operations into Excel spreadsheets.
• Coordinated and scheduled all corporate business travel and accompanying itineraries.
• Handled catering services and set up equipment for board and stockholder meetings.
• Maintained and updated vacation time and sick time accrued for all employees.
• Exhibited a high degree of discretion related to safeguarding confidential information.

Office Assistant

Created summary reports for business expenses.

• Performed payroll and billing administration.
• Managed and order supplies within the budget guidelines of the organization.
• Composed correspondence/reports for own or manager's signature.
• Conducted bookkeeping, purchasing, accounting, inventory control, and clerical/administrative functions.
• Assisted with budget preparations; handled accounts; bank deposits; maintained ledgers; and prepared financial reports.

Dispatcher/accounting/office Assistant

Collaborated with Dispatch and Accounting to ensure smooth work flow and organization operations.

• Accountable for all operations of busy office, including payroll and Human Resources.
• Facilitated onboarding of new employees by scheduling training and processing paperwork.
• Organized technician schedule for customer jobs.
• Maintained status reports to provide management with updated information for client projects.
• Assisted with payroll preparation and entered data into cumulative payroll document.
• Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 30 employees.
• Ensured staff was equipped with all necessary supplies and collateral for long distance travel.
• Liaised with HR department to establish employee benefits, training, payroll, and termination procedures.

Laboratory Associate and Office Assistant

Provided administrative and executive support within busy laboratory department. Managed supervisors calendar; planned client and executive team meetings; prepared reports, spreadsheets and presentations; managed records; and administered database. Results:

• Earned "outstanding" ratings on annual reviews for the past three years. Recognized for high-quality work, organizational strengths and exceptional customer service delivery.
• Became the LCMS/MS department's primary creator of PowerPoint presentations and the main troubleshooter of office issues.
• Excelled within deadline-intensive environment, ensuring the accurate and on-time completion of all projects.

Office Assistant Bour-bon

Created spreadsheets to track sales and labor to measure the overall performance of the restaurant.

• Coordinated with the bar manager and the Chef to develop inventory sheets for the bar and the kitchen to be more efficient for measuring cost of goods sold.
• Assisted with the office manager to improve productivity for all daily accounting, filing, and bookkeeping.
• Utilized my organizational skills to help maximize overall office performance.

Student Office Assistant

• Interact with diverse professors to grade homework and input grades into online system
• Archive paper documents electronically utilizing Acrobat Adobe Pro, resulting in increased usability and office organization
• Maintained confidentiality and developed relationships through interdepartmental document delivery

Office Assistant

Answered calls & routed messages to designated individuals

• Maintained and updated the filing of Bills, bill payments, inventory and incoming and outgoing mail.
• Operated office equipment such as photocopiers, scanners, fax machine, voicemail.
• Provided invoices and receipts for customers manually or computer on QuickBooks.
• Managed the cleanliness of the office and refilled office supplies when needed. As well as made coffee and setting refreshments for customers.

Office Assistant

Provided administrative support

• Managed and processed payroll for all employees
• Filed and faxed documents, answered and directed phone calls and managed bank deposits
• Prepared spreadsheets and reports
• Scheduled meetings and prepared agendas
• Assisted and welcomed walk-in customers