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Senior Project Coordinator Resume Samples
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0-5 years of experience
Support of marketing team launch of Orencia.
- Managed $80 million marketing budget. Track and process vendor SOWs, contracts and invoices for marketing services.
- Transitioned workflow of financial functions from finance to marketing team.
- Participated on the design committee for vendor contract and routing approval workflow systems and performed user acceptance testing.
- Delivered ‘Train the Trainer’ program for companywide training of contract and routing workflow approval systems.
- Organized annual Arthritis Foundation Walk events in New Jersey and New York City. Team captain for BMS team. Top event fundraising team for three consecutive years.
0-5 years of experience
- Managed simultaneous, complex revenue-generating projects for strategic clients covering commercial, product line, engineering, finance, and supply chain functions
- Produced over $200 MM in winning tenders, bids, proposals, RFI/RFQs, and other B2B procurement response packages for Upper Completions and Sand Control equipment across major geomarkets for IOCs and NOCs.
- Developed pricing strategies, contract reviews, and financial analysis to ensure profitability of new projects and investments
- Engaged super-major oil and gas operators in post-bid clarifications, post-award design reviews, and production meetings, delivering transparent requirements and quick results
- Led successful concurrent engineering and quick-turn manufacturing projects to deliver operations-critical equipment on time and per industry specifications (API 11D1, 14A, 14L, 19G1 and 19G2)
- Designed and implemented new vendor stewardship process, leading to improved third party vendor quality
- Motivated individuals with varying skills and interest levels to execute project deliverables correctly and on time
- Traveled internationally and domestically to lead projects on the ground and engage stakeholders where they are
0-5 years of experience
Provide assistance on the delivery of projects from kick-off to close-out, while in accordance with the PMO office of the largest customer-owned health insurance company in the U.S.
- Promoted to senior role after successful demonstration of core abilities
- Responsible for implementation of communication strategies for department leadership including the development of confidential communication plans, talking points, & FAQs
- Created a robust 10-week intern program which resulted in the hiring of 4 full-time employees
- Executes project management tasks by managing project scope, deliverables, schedule and budget
- Responsible for filming and production of department training videos with duties that include pre-production planning, reviewing shot lists/scripts, sequencing footage, editing selections in Final Cut Pro X, completing post-production sound design and color grading in DaVinci Resolve
0-5 years of experience
- Supported two Managing Directors, 10 Regional Sales Directors, 12 Client Service Associates.
- Heavy calendar management and phone coverage for [company name]’s Index division, as well as reconciled expense reports and arranged international and domestic travel.
- Coordinated and negotiated project schedule to ensure deadlines were met.
- Completed Russell Administrative Certificate of Excellence (RACE) program, a year-long course consisting of online classes
- Managed logistics for client onsite meetings such as set up, A/V requirements and transportation.
- Organized and coordinated travel arrangements, corporate agendas, conference calls and itineraries for staff and talent.
0-5 years of experience
- Successfully achieved 90% of installs with PTO for the SREC II deadline (150 projects in Q4)
- Increased headcount by 10% in first month
- Implemented SOP and Best Practices for Project Coordination team bringing 80% of projects to install within 6 weeks of sale and systems fully energized within 12 weeks of sale.
- Saved Solar Flair Energy money by reviewing contracts for accuracy within 5 days of sale and kicking back for items not sold.
- Decreased collections efforts by enforcing payment in hand before install/ commissioning.
- Revamped MA Solar Loan procedures.
- Managed operations and reporting for 5 Solarize communities concurrently
- Handled all change orders and pricing modules for additional work before and during install
0-5 years of experience
- Managed all aspects of highest profile R&D projects
- Supervised pool of Project Coordinators – aided in their development as well as ensured that their projects we completed adequately and in a timely manner
- Maintained overall timeline of the team’s projects to prevent delays due to resource conflicts
- Communicated with upper management to keep them abreast of the progress of all projects
- Oversaw all product launches
- Controlled all policies/procedures that governed team
0-5 years of experience
Responsible for planning, organizing, and executing large Out of Home media buys across the U.S.
- Serve as Senior Project Coordinator of over $7 million dollars in Out of Home advertising spend each year.
- Strategically organize, plan, and place Out of Home advertising for several top brands including Subway, Wendy’s, and T-Mobile.
- Ownership of full Product Lifecycle beginning from Inception through End-of-Life.
- Utilize Agile Project methodology to complete all projects on time and at / under budget.
- Work closely with team members to effectively manage each project task to ensure over delivery for all stakeholders.
- Coordinate with all vendors to ensure successful execution on all campaigns and track all override reports with an average of 30% added value.
- Cultivate strong business relationships by maximizing organization and communication to ensure the delivery of each media plan in a timely manner.
- Create an average of 15% savings for clients on all campaigns by using aggressive negotiating and leveraging buying power.
- Serve as lead Point of Contact for several major accounts in 30+ markets.
0-5 years of experience
- Directed medium to large scale projects ensuring milestones, reports and closeouts are met.
- Prepared project scheduling, set-up, tracking and audits of milestones through closeout.
- Supported up to 7 project managers and sales staff.
- Responded to and resolved customer inquiries.
- Updated and maintained file structures in shared drives and SharePoint.
- Created and maintained charts and graphs for key performance indicators.
- Utilized MS Excel, Outlook, Word and PowerPoint for reports, communication and presentations.
- Provided resource, meeting planning and presentation preparation.
- Completed data and summary reports, graphs and charts for projects.
- Managed events, conferences, customer meetings and catering arrangements.
0-5 years of experience
- Proofread sales materials and contribute to client acquisition and retention planning for Insight Global Marketing Team
- Administer 8 employee surveys simultaneously with 5 or more internal project teams while providing daily client support for multiple clients ranging in size and complexity
- Generate $100,000+/year for Hay Group Insight business by working with multiple clients and project teams on yearly engagement surveys
- Manage the printing and shipping of 30,000+ paper surveys in up to 30 languages by liaising with multiple printing and translation vendors during the length of a survey engagement
0-5 years of experience
- Created proposals for Sales Team to pitch to potential clients.
- Promoted products and services.
- Managed Project Managers, overseeing the company process as a whole.
- Communications; maintained ongoing relationships.
- Tracked payments and handled account responsibilities.
- Prepared and led meeting between departments.
- Maintained all record keeping on a customized software program.
- Managed problem clients; discovered solutions to maintain the issue.
0-5 years of experience
- Instituted comprehensive MS Excel dashboards that helped give insight and drive business decision-making. Build out financial and procurement metrics through deep and innovative analysis. Spearheaded forecasting and financial reporting using a variety of tools.
- Executed strategic project initiatives, product planning, updates, and outcomes in a multi-tiered project plan with complex deliverables.
- Launched a project plan for coordinating, monitoring, and control all production and manufacturing functions for assigned product lines. Executed assigned tasks in the trafficking, maintaining bills of materials, and warehousing of multi version products. Monitored cost throughout the product delivery cycle.
- Supply Planning – Sourced potential suppliers for defined scopes of work and generated RFI, RFQ. Tracked supplier performance and business unit’s acceptance.
- A centralized point of contact between the external vendors and the internal editorial, creative, & marketing associates. Managed expectations, identified risks & issues and kept required tasks to a tight deadline.
0-5 years of experience
- Managed all internal communications for corporate projects with executive team to ensure the corporate vision penetrated to the farthest reaches of the company structure.
- Chaired safety and compliance programs to ensure all OSHA and internal protocols were executed accurately and in accordance with all governance.
- Development and execution of corporate structure and process flow.
- Managed KBI’s (key business initiatives) for operations team
- Managed and trained internal corporate staff to track P&L effectively and efficiently for each program/project.
- Worked diligently to draft and implement core processes to streamline and increase profit margins by merging and marrying multiple depts and training to co-exist including Finance, Admin, HR, Ops and Sales.
- Drafted and/or approved all project estimate proposals for the company.
- Partner with clients and potential clients for planning and implementation of New Business development.
- Managed in excess of 500+ employees and subcontractors through multiple various programs consecutively across the full corporate operational structure.
0-5 years of experience
Manage Multi-million dollar, multi-site technology Rollouts and service installations for Fortune 500 clients, design and deploy enterprise IT, wireless, and physical security solutions to be installed throughout North America.
- Plan, procure and execution of all projects, inspiring a sense of shared purpose within the project team.
- Collaborate with clients, vendors, subcontractors and multiple internal departments.
- Assess the details of a project, identify gaps and manage milestones and communicate progress with multiple departments.
- Improve processes for team management to increase flow and success of all projects.
6-10 years of experience
Partnered with General Managers, Project Managers, Engineers, local and state Contracting Authorities to administer all contract
documents including processing subcontracts, pay applications, purchase orders, change orders and correspondence.
- Monitored budgets, project performance and cost allocations on a daily basis to optimize project success.
- Ensuring adherence to strict compliance set forth by the IDOT and internal SOX regulations.
- Main point of contact for all project related information and updates; maintaining high level of communication to field
0-5 years of experience
- Assisted in the development of online marketing best practices manuals, i.e. email opt-in practices and privacy.
- Worked with vendors on all direct email efforts, including maintenance and security of all email lists.
- Developed weekly, monthly and quarterly budget and forecast of email marketing metrics.
- Worked with consultant to obtain TRUSTe certification; focused on privacy of personal information on the internet as well as certification and monitoring of site privacy and email policies, monitor practices and consumer privacy.
0-5 years of experience
- Reviewed, addressed and completed Service Requests
- Created and maintained Excel spreadsheets and Visio flowcharts
- Managed expense reports, budgets and scheduling
- Created and maintained SharePoint database site for team
- Developed daily Exception Reports and Approved payments online via Bank’s website.
- Processed purchase orders for legal department via PeopleSoft tool
- Scheduled and tracked all projects
- Designed and managed presentations and supplemental information for Executives
- Managed high level Executives calendars
- Managed and resolved outstanding issues of unpaid invoices
0-5 years of experience
- Independently hire and manage a team of up to thirty employees, both in person and remote, for software error testing.
- Create innovated system of error tracking and assignments.
- Keep client stakeholders apprised of resolution status.
- Design quality control process for AIR’s Help Desk call center.
- Independently lead Help Desk quality control process, including management of eight quality control employees.
- Assist with coaching Help Desk employees to achieve better performance.
0-5 years of experience
Monitoring E-mail notification of Warranty Issues from Warranty Tool related to correction in Market.
- Assigning/scheduling resources to GC or Quality teams in Market.
- Notification through Warranty Tool of availability of GC/Quality team or need for customer correction
- Updated Warranty Tool with correction Required Competencies and Skills: excellent MS Office products with an emphasis on Excel & PowerPoint, ability to work well through email, phone, tools, and with personnel, co-workers to leadership.
- Excellent retention and motivation to learn new tools and their use for projects.
- Verification of Quality Team Documentation in IPM & IFM Coordination of GC & Quality Teams related to Warranty Claims.
- Quality Data Verification in NSN tools o Site Close-Out Packages (SCOP) verification in Integrated Field Management (IFM) and Integrated Project Management (IPM) tools.
- Corrective action direction to GC in the field Coordination of Quality Work Orders. Dispatching Quality Teams in the field.
0-5 years of experience
Participate in the planning and coordinating activities of technology projects to ensure that goals and objectives of projects are accomplished within the established time frame and budget parameters. Worked closely with the assigned user community and technology teams to provide technical solutions that meet business needs. Utilized knowledge of project tracking/management tools and will search for creative ways to elevate the capabilities of technology systems to meet business needs.
- Responsible for maintaining project specific documentation and records involving multiple contributing teams
- Communicates with user communities, project teams, management and vendors to collect project related information to keep accurate, up-to-date project records
- Prepares a variety of periodic and ad hoc reports for technical management and business groups
- Prepares and facilitates technical and end-user training materials
- Prepares meeting agendas and presentations for communication of project information to concerned parties
- Creates and maintains project work schedules and supports project teams
- Contribute to project specific tasks such as requirements gathering, process documentation and testing as required
- Strong analytical skills including requirements documentation, troubleshooting and creative problem solving
- Prepares OCM for communicating new and enhanced systems to the end-users/customers which included Sharepoint sites, newsletters, and websites
- Ability to foster strong working relationships between project teams, user communities, senior/executive management and vendors
0-5 years of experience
- Conceptualize, develop, flavor, and implement new [company name] product lines.
- Work in coordination with contract manufacturers, raw material suppliers, and Supply Chain to forecast raw material needs.
- Daily coordination with the following organizations, NSF, USDA Organic, GFCO, Vegan.org, and Kosher to ensure that all product lines are certifiable.
- Conduct weekly conferences with Quality Control and Marketing to guarantee product launch cycles meet desired timelines.
0-5 years of experience
- Took on $1.3M installation project to aid team, completed under budget and within strict timeframe.
- Led engagement management efforts to build bond between departments and increase client satisfaction.
- Advised CFO and GM on project profitability/loss; drove change for future pricing/timeline on like projects.
- Managed all phases of Service and Time and Materials (T&M) projects, from estimating to close-out.
- Identified and reported labor and product cost overages to PM team weekly, mitigating scope creep.
- Collaborated with sales, engineering, project management, and accounting on 70+ projects per month.
- Created Schedule of Values (SOV), Change Orders (COs), lien waivers, and client billing packages.
- Reviewed contracts, change orders, Certificates of Insurance, and vendor applications for accuracy/legality.
- Trained, mentored and supervised Project Coordinator I – helped promote to senior PC within 15 months.
10+ years of experience
- Responsible for the timing of placing materials on hold, making certain of dye-lot compatibility and placing/tracking blanket orders
- Coordinate job schedules with client. Work with client and General Contractor and/or supervisor
- Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job
- Creating all purchase orders and contracts, as well as work orders for warehouse.
- Provide back-up assistance to sales
0-5 years of experience
- Obtained right of way and excavation permits for the Google Fiber Project in Nashville
- Supervised 3 Project Coordinators
- Point of contact to verify completion of critical tasks with Operations Manager
- Daily traffic reporting to insure flaggers and uniformed police are on construction site
- Map red-lining of each step as construction progresses and authorize completion for billing
- Assists the Construction Supervisors in assembling and tracking key documents and databases.
- First point-of-contact for new job qualification packages.
- Acts as primary contact of construction close-out process to insure that all documentation are received and reviewed by the appropriate departments, and all follow-up is complete.
0-5 years of experience
- Responsible for complex Business Office and Campus Store products implementation
- Trained and mentored new Project Coordinators.
- Met new customers and assessed their accounting needs in preparation for the implementation and training.
- Acted as data conversion liaison between customers and data conversion programmers.
- Conducted on-site application training.
- Escalated customer problems to senior management and sought resolution.
- Provided initial product support for new customers.
- Tested new and enhanced products.
6-10 years of experience
- Successfully assist in managing project objectives planning, scheduling, and controlling of project activities to meet objectives in an Agile environment
- Proficiently maintain effective project communications
- Provide internal and external status reporting
- Proactively execute and distribute weekly migration metrics reports to various internal audiences
- Provided project status reports decks according to the information needs of the stakeholders including, at times, executive level staff
- Interact with customers and follow up as defined in shared communication plan
- Review and update document transactions, successfully resolve disputes and payment negotiations with vendors
- Maintain vendor file and vendor sanctions, account reconciliations and reporting
- Lead, train and supervise team and employees as needed
0-5 years of experience
- Contracted Position
- Coordinates, arranges, and participates in meetings, sets up conference calls and webinars, prepares training materials for trainings
- Maintains inventory of office supplies and project materials
- Researches topics, collects data, compiles, analyzes information for inclusion in reports or presentation materials, and prepares charts, graphs, or tables as needed.
- Assist temps with systems access with various software programs, QSHR, MIMMS, ILead, Iset, and FileNet and coordinates onboarding tasks of new staff.
- Conduct claims research for specific annual data collection efforts
- Performs provider outreach, verifying demographics and medical record requests
- Data entry within HEDIS database tool
- Payroll, times sheets, and expense reports
- Act as first point of contact for the department supported
6-10 years of experience
- Present workflow to sponsors as needed
- Manage workflow
- Create SOP’s and work instructions
- Travel to various locations
- Troubleshoots medical equipment (Example: ECG’s, BPTru Monitors)
- Upload packaging list of materials inside shipment on a shared data file
- Order Supplies
- Remove patient information from laptops and cardiac equipment
- Prepare invoices for packaging and shipping cardiac equipment and shipping supplies
- Work closely with team members to ensure shipment is shipped in a timely manner
Business Operations Cover Letter Examples
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Senior Project Coordinator
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
