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Management Assistant Duties and Responsibilities
Management assistants work in a variety of different ways and often need to change hats quickly and efficiently. They consistently perform a few core responsibilities:
Organize Schedules One of the main duties of management assistants is organizing management's scheduling needs. They arrange and facilitate meetings, ensuring all parties can attend and that rooms are available. They also rearrange schedules with little notice to accommodate last-minute changes and emergency cancellations.
Support Executive Teams Management assistants support executive teams in a variety of different ways depending on what support those teams need at the time. This responsibility can include preparing documents for external or internal communications, screening candidates, or acting as the liaison between different departments and executives.
Report on Relevant Statistics Many management assistants are able to analyze data and can create reports to deliver to upper management. These reports are typically high-level overviews of key metrics such as sales growth or employee turnover.
Oversee General Operations All corporations and businesses have many moving parts that can be hard to keep track of. Management assistants oversee all the general operations of a company so they can keep upper management informed on what's happening in the company. They also help plan and facilitate company-wide events or communications that upper management has created.
Train and Develop New Staff Management assistants often act as the face of the company to new recruits and may also participate in their training and onboarding. This is particularly true for management hopefuls, since management assistants have in-depth knowledge of the skills required for executive-level positions.
Management Assistant Education and TrainingA management assistant should have at least a high school diploma. However, most companies prefer to hire candidates who have a bachelor's degree in business administration or a related field.
Management Assistant Salary and OutlookThe Bureau of Labor Statistics (BLS) reports that the median earnings for management assistants is around $58,000 per year. The BLS also reports that the top 10 percent of management assistants can make upwards of $83,000 per year, while the bottom 10 percent earn around $35,000 per year. Full-time assistants are usually eligible for receiving the company's benefits package, which can include vacation and sick time, along with health, dental, and vision insurance. The BLS reports a negative job outlook for management assistants in most industries during the next 10 years, as technology evolves to the point that it will allow executives and upper management to perform these duties more efficiently on their own. This position is expected to experience a 7 percent decline during this time.
Do you want to become a management assistant? Check out the following resources to learn more about what you can do to kickstart your career:
International Association of Administrative Professionals - This nonprofit organization strives to give management assistants the opportunity to lead, connect, excel, and learn in their positions. It provides online learning programs, organizes networking events, and prepares valuable career resources for management assistants.
The CEO's Secret Weapon: How Great Leaders and Their Assistants Maximize Productivity and Effectiveness - This book was written for both CEOs and their assistants and outlines the ways that many CEOs aren't properly utilizing their management assistants. Reviewers rave about the real-world stories told in the book and how they were able to apply lessons from them to their own jobs.
The Definitive Executive Assistant and Managerial Handbook: A Professional Guide to Leadership for All PAs, Senior Secretaries, Office Managers and Executive Assistants - Written by best-selling author Sue France, this book has inspired many readers to further their careers in the managerial assistant field. It offers valuable insights and practical knowledge on how management assistants can be increasingly valuable to high-level management. Skills discussed in this book include effective negotiation, recruiting, project management, and small team management, among others.
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