Office Manager Job Description

Office managers oversee all front-office activities and administrative staff. These professionals use sharp organization and observation skills to ensure the office runs smoothly. They also use strong leadership and management abilities to improve company procedures and day-to-day operations. Successful office managers have prior experience in office administration and are proficient with Microsoft Office programs. A bachelor’s degree is preferred but not always required.

 

Office Manager Duties and Responsibilities

While an officer manager’s day-to-day duties are determined by their employer, there are many core tasks associated with the role. Based on listings we analyzed, these duties are common:

Manage Staff and Operations

Office managers oversee all aspects of the office. This includes supervising, mentoring, training, and coaching the administrative staff, and delegating assignments to ensure maximum productivity.

Provide Administrative Support

The office manager is typically the point person for requesting maintenance, organizing mailing and shipping, ordering supplies and equipment, and other tasks. They may also schedule meetings and create presentations for executives as necessary.

Manage Office Policies

Office managers are typically responsible for developing and implementing office policies by setting up procedures and standards to guide operations.

Oversee Office Budgets

Office managers ensure financial objectives are met by preparing annual budgets, planning expenditures, analyzing variances, and carrying out any necessary corrections.

Manage Facilities

An important part of the office manager’s role is general facility upkeep. They routinely check the building for safety and security, checking doors and ensuring devices such as cameras and monitors are functioning properly. They may fix simple problems themselves, but contact the appropriate technicians to resolve more complex issues.

 

Office Manager Skills and Qualifications

Office managers have a passion for helping others. They’re energetic, detail oriented, and experienced with directing and supervising others. Employers prefer candidates who possess the following abilities:

  • Communication skills – running a facility requires interacting and working cohesively with a large support staff team. Officer managers must be strong, detailed communicators, especially when handling conflict. Strong written communication skills are also important in this role, especially when drafting process changes and office policies
  • Attention to detail – many of the administrative tasks assigned to office managers require a high level of detail and organization; they must also be comfortable multitasking even while closely monitoring small details
  • Adaptability – office managers are a central member of several teams and so must be flexible, adaptable, and comfortable working in a matrixed environment
  • Problem-solving skills – it’s the office manager’s job to resolve workplace problems, so they should be able to research, escalate, and resolve matters effectively

 

Tools of the Trade 

Office managers often use the following tools in their work:

  • Microsoft Office Suite
  • Office equipment (printers, copiers, and scanners)
  • Accounting software

 

Office Manager Education and Training

An associate’s degree is usually required for office managers. Bachelor’s degrees are preferred by some employers but are not always required. Previous experience working as an office manager or in a similar position is also preferred by most employers.Hands-on training, especially for the specific processes and software used by the hiring company, is almost always offered by employers.

 

Office Manager Salary and Outlook

According to the U.S. Bureau of Labor Statistics (BLS), administrative service managers earn a median annual salary of $94,020. The BLS projects employment of these managers to grow 10 percent by 2026, which is faster than the average for all occupations.

Helpful Resources

There are many helpful resources available for those interested in careers as office managers. Review the links below for valuable information and the latest industry news:

Office Manager Today – with useful tips and advice as well as resources and news on the latest technologies in the field, this digital newsletter is a great tool for office managers

The Definitive Personal Assistant & Secretarial Handbook – this book is the ultimate guide for office managers. It covers all the skills needed to progress your career and offers advice for time management, networking, relationship management, communication, and confidence

International Association of Administrative Professionals – IAAP serves its members by offering education workshops, certification programs, and opportunities to network and share ideas with like-minded professionals

Office Ninjas – this organization delivers industry-specific content fit for the modern spread of duties assigned to office managers. It also organizes events that provide A+ resources, career development opportunities, vetted vendors, and opportunities to network with other administrative professionals

 

Office Manager Resume Help

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