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Secretary Assistant Resume Samples
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Candidate Info
years in workforce
months at this job
Media Arts
Secretary Assistant
Worked the front desk greeting and assisting all staff and guests
- Organized and cataloged files and student records
- Composed e-mails and spreadsheets using Microsoft Office
- Answered all incoming phone calls
- Created photocopies, faxed paperwork, and official documents on Xerox machines
Candidate Info
year in workforce
year at this job
High School Diploma
Liberal Arts
Secretary Assistant
Provided technical Support and assistance with organizing files and documents
- Assisted case planners with organizing case files for cases conference and hearing
- Recorded phone calls and messages for case planners
- Supervised children while parents are with case planners, parenting groups
Candidate Info
years in workforce
years at this job
High School Diploma
Medical Secretary Assistant
- Handled high volume phone calls, resolved problems, recorded messages, and transferred calls.
- Coordinated physician, laboratory, and radiology appointments; established a cancellation list to expedite patients' appointments.
- Organized pre-certifications and authorizations with insurance companies, attorneys and workers compensation staff.
- Coordinated doctor and attorney meetings, including IME reports and x-rays.
- Handled all incoming/outgoing mail, faxing back signed paperwork in a timely manner.
- Prepared daily submission of charge tickets to the business office.
- Assisted APRN with preparation of pre-op, surgery, and post-op paperwork and appointments
Candidate Info
years in workforce
years at this job
Registered Nurse
Secretary Assistant
Ensures that meetings are prepared for effectively by use of organizational techniques
- Organized work by reading and routing correspondence; collecting information; initiating telecommunications
- Maintains office supplies inventory by checking stock to determine inventory levels
- Troubleshoots situations without interference of senior management
Candidate Info
years in workforce
years at this job
Sociology
Elementary Secretary Assistant
Received parents and/or visitors and provide directions when needed.
- Entered and run daily, weekly, monthly attendance reports in Starbase Database System for all students.
- Reported attendance, lunch, and other financial information to school department.
- Maintained student cumulative record files with necessary documents.
- Maintained teacher attendance log and processed payroll.
- Performed other duties as requested.
Candidate Info
years in workforce
years at this job
Accounting
Secretary Assistant
- Created and managed files
- Performed customer service by answering switch board phone and fulfilling customers questions and concerns
- Copied and faxed confidential documents
- Generated mailings to customers
- Performing computer tasks through Microsoft Office Programs
Candidate Info
years in workforce
years at this job
Liberal Arts/psychology
Executive Secretary Assistant
Assistant to President, CEO, CFO and Controller.
- Supported the Real Estate and Retail Payroll, A/P and A/R departments when needed.
- Maintained General Ledgers for multiple corporations.
- Processed daily online banking transactions, bank deposits and wire transfers.
- Prepared monthly bank reconciliations.
- Compiled monthly sales reports for quarterly sales taxes preparation.
- Supported accountants on year - end tax and sales reports preparation.
- Managed travel arrangements, personal appointments, scheduling of business meetings.
- Provided training for new staff in the areas such as client relations, reception, computer data entry, filing and system and equipment operations.
Candidate Info
years in workforce
years at this job
Culinary Arts
Secretary Assistant
Record all orders that customers send using Microsoft Excel.
- Keep track of orders by filing them alphabetically and recording when they are shipped to customers.
- Deposit checks we receive.
- Make record of when we receive checks that are due.
- Clean and organize the office weekly.
- Answer phone calls and questions customers have to the best of my ability.
Candidate Info
years in workforce
year at this job
Business Administration
Graduate Studies
Legal Secretary Assistant
Perform office work such as: faxing, photo-copying, filing, answering phones, writing and composing letters
- Input data in firm's data system Abacus and Tabs3
- Screen potential clients
- Perform legal correspondence and type legal documents through dictation
- Sort mail, pay bills, run errands: to bank, post office, Prothonotary
Candidate Info
years in workforce
years at this job
Business Management
Secretary Assistant
Type general correspondence, memos and legal documents such as summonses and subpoenas.
- Execute daily operations of filing and answering phones and route calls to appropriate employees.
- Receive, sort and distribute daily mail
- Make daily bank deposit
- Purchase postage as required
- Update and file all documents
Candidate Info
years in workforce
years at this job
High School Diploma
Social Work, Minor Business
Secretary Assistant
Work closely with pastor of the church. Providing hands-on support to help with church activities.
- Brainstorm and establish engagements for the congregation.
- Assist with office duties such as: paperwork, organization of the office, communication with other, managing time.
- Attend meetings with other staff members to discuss projects and assignments. Plan strategies and suggest improvements.
Candidate Info
years in workforce
years at this job
Fashion Design
Fashion Merchandising
Secretary Assistant
Receiving referral on new patients. Verifying patient coverage. Communicating with primary care physician and/or insurance company as needed to obtain authorization for initial visit.
- Document information in logbook. Copy documentation to hospital billing department and attend hospital physician/s.
- Answer phone, greet customers, route calls to appropriate staff, and schedule patient appointments.
- Perform data entry into proprietary database and data entry into hospital data systems (patient registration) as directed. Audit data entry and generate reports as directed.
- Maintain office equipment and maintaining office supplies, (ordering as appropriate). Communicate with payers and consistently document the outcome. Listen to customer concerns and needs and directing customer to a satisfactory outcome.
Candidate Info
years in workforce
year at this job
Computer Graphics Design
Secretary Assistant
Created, organized, and maintained new student enrollment files
- Responsible for data entry and data corrections using Blumen Software
- Performed scheduling and facilities coordination for student programs
- Successfully attended college-level courses while working simultaneously
Candidate Info
years in workforce
years at this job
Associate of Science
Secretary Assistant
- Took photos of each style for website.
- Updated/managed inventory on website.
- Able to multitask between controlling website and selling merchandise on the store floor.
- Strong decision making and problem solving skills in regards to client orders.
- Prepared customer purchase orders.
- Created schedules for nation-wide clothing conventions.
- Contact customers about updated inventory.
Candidate Info
years in workforce
years at this job
High School Diploma
Medical Assistant
Secretary Assistant
- Knowledge of business, banking and marketing skills.
- Ability to work in an atmosphere of dangerous situations.
- Organized different documents for cattle buyers.
- Wrote and organized the different kinds of livestock being brought for sell.
- Deposited checks and ran errands
- Maintained a constant surveillance of patrons in the facility; acted immediately and appropriately to secure safety of patrons in the event of emergency.
- Enforce rules in order to anticipate problems/injuries.
- Provided emergency care and treatment as required until the arrival of emergency medical services.
- Knowledge of CPR and emergency medical procedures.
- Responsible for filing reports on inventory levels, equipment repairs and to carry out other administrative duties.
Candidate Info
years in workforce
year at this job
Human Services
Hairstylist / Secretary Assistant
Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing). Coordinated travel arrangements, maintained database. Quickly became a trusted assistant known for "can-do" attitude, flexibility and high-quality work.
- Appointment scheduling.
- Answer multi-line telephone to screen, forward and take messages.
- Assemble charts for new clients, including obtaining all previous records.
- Hear and resolve complaints from customers, patients, and public.
- Pack and ship customer orders.
- Understanding all aspects of production.
- Lifting over 50lbs.
Candidate Info
years in workforce
months at this job
Business Administration
Scheduling Secretary Assistant
Contact doctors office to obtain information on medical examination.
- Assemble all medical documentation for vendor invoices as well as assembling claimant appointment notification and confirmation letters.
- Mail weekly Disability Physical Examination Letters to Claimants and Vendors.
- Make weekly follow-up calls regarding late status of claimant medical report.
- Input information daily obtained from vendor on status report into claimant file.
- Verify physician's requested CE Exam.
- Enter all relevant data regarding claimant's CE into computer system.
- Perform various task asked by secretaries; such as, invoice reprint,
Candidate Info
years in workforce
months at this job
Elementary Education
Admin/secretary Assistant
Assisted parents and students with check in/check out.
- Answered phones and created call logs highlighting customer concerns
- Managed Files
- Updated inventory charts
Candidate Info
years in workforce
years at this job
Business Administration
Organizational Management
Secretary Assistant
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
- Answer telephones, direct calls, and take messages
- Maintain and update filing, inventory, mailing, and database systems
- Communicate with customers, employees, and other individuals
- Compile, copy, sort, and file records of office activities and business transactions
- Type, format, proofread, and edit correspondence and other documents
- Review files, records, and other documents to obtain information to respond to requests
Candidate Info
years in workforce
years at this job
Business And Technology
Legal Secretary Assistant
Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Organize and maintain law libraries, documents, and case files.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Draft and type office memos.
- Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
Candidate Info
years in workforce
months at this job
High School Diploma
Nursing
English Honors Society
Receptionist/secretary Assistant
Responded to all inbound calls in a timely manner
- Made outbound calls to customers and suppliers to secure the interests of the company
- Filed paperwork in their respective order and location in a timely manner
- Operating a switchboard and directing calls in a proper & timely manner
Candidate Info
months in workforce
month at this job
Computer Engineering
Administrative Secretary Assistant
Assisted in email correspondence
- Conveyed pertinent information via two way communication device
- Aided in the completion of work orders
- Switch board operation
Candidate Info
years in workforce
year at this job
Biology
Secretary Assistant
Work directly with the Administrative Assistant
- Complete projects via Microsoft word and Microsoft excel.
- File documents of the students' records
- Route calls to the appropriate party
- Interact with students ages 14-18 answering their questions regarding schedules, behavior, health
Candidate Info
years in workforce
years at this job
Associate of Science
Criminal Justice
Secretary Assistant
- Communicate with potential clients via email/telephone
- Record/Organize Employee and Client Information
- Complete financial invoices to be mailed to clients
- Schedule estimates and business appointments
Candidate Info
years in workforce
years at this job
Secretary Assistant
- File, sort, copy, and organize files for case workers
- Customer service (soft skills, and telephone service)
- Safe and properly manage disseminated documents
- Direct customers to subject matter experts
Candidate Info
months in workforce
months at this job
High School Diploma
Business Technology
Bachelor of Arts
Volunteer Secretary Assistant
Review documents such as purchase orders to compute fees or charges due.
- Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services.
- Keep records of invoices and support documents.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Candidate Info
years in workforce
years at this job
High School Diploma
Accounting
Part-time Secretary Assistant
- Data entry.
- Copied, scanned, and faxed important documents.
- Took phone calls both incoming and outgoing.
- Collected hours and times and put them into spreadsheet.
- Maintained clean, neat, and organized work area.
- Worked with Microsoft Office & the internet daily.
- Completed other various office duties.
Candidate Info
years in workforce
months at this job
High School Diploma
English
Secretary Assistant
Computer data entry.
- Contacting clients by telephone, fax, and e-mail.
- Organizing records and important documents by alphabetical order.
- Warehouse work was also performed when the office traffic was slow. Shipping, receiving, and packing orders.
Candidate Info
years in workforce
year at this job
High School Diploma
Secretary Assistant ( Volunteer Opportunity)
Maintenance and organization of reception area.
- Ordering and maintenance of office supplies and equipment.
- Organization and maintenance of church calendar (and
- Type, print, and fold weekly bulletins.-
Candidate Info
years in workforce
months at this job
Secretary Assistant (volunteer)
- Add new material to file records as necessary.
- Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Find and retrieve information from files in response to requests from authorized users.
- Gather materials to be filed from departments and employees.
- Perform general office duties such as typing, operating office machines, answering phones, taking messages, and sorting mail.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
Candidate Info
years in workforce
years at this job
High School Diploma
Anthropology
Secretary Assistant
Answered telephone calls.
- Made copies of papers and then filed them.
- Faxed documents.
- Worked as an assistant to faculty.
- Helped organize and plan office and department events.
- Worked closely with at least 50 persons daily.
Candidate Info
years in workforce
years at this job
Business
Medical
Medical Billing
Secretary Assistant
- Assist in Human Resource matters.
- Payroll duties.
- General typing and filing as needed ( 50wpm) and 10 key.
- Assist Administrative Assistant in other duties as needed.
- Able to operate all office machinery.
- Answer phones and channel phone calls to appropriate staff members.
- Responsible for Human Resources matters, Payroll, and Orientation.
- Procurement of all office supplies.
- Responsible for the knowledge of company Policies and Procedures.
- Group Billing\ Medical Verification.
Candidate Info
years in workforce
years at this job
Secretary Assistant/stocker
- Faxed and filed documents
- Answer incoming calls
- Maintained stock
- Coordinated conference room schedules
- Assistant in tutoring
- Managed office operation including: Emails and faxes, fixing computers and copier problems/errors
Candidate Info
years in workforce
years at this job
Secretary Assistant
File, sort, copy, and organize files for case workers
- Customer service (soft skills, and telephone service)
- Safe and properly manage disseminated documents
- Direct customers to subject matter experts
Candidate Info
years in workforce
years at this job
Secretary Assistant
2 Years of Experience in Microsoft Word, Excel, PowerPoint and Office
- Coordinated Schedules
- Organizational Skills
- Leadership Position
Candidate Info
years in workforce
years at this job
Criminal Justice
Secretary Assistant
- Filing estimates
- Typing proposals
- Answering phones Greet and perform good customer service
- Performed all duties with accuracy
Candidate Info
years in workforce
year at this job
Dept Of Hospitality Management
International Business
Secretary Assistant
Organize schedule for manager
- Email and phone call reply
- Organize sale report to manager
- Customer relationship
Candidate Info
years in workforce
year at this job
Nursing
Marketing, Finance
Secretary Assistant
Making important announcements
- Filing documents
- Answering telephones
- Directing parents and students to the direct department
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