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Project Management Assistant Resume Samples
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10+ years of experience
Assistant to Manager, of IBM's Center of Competency (CoC), for world--wide data migrations. Supported on-going data conversion projects and oversaw office administration and inter-department (unit) human resource operations.
- Presented weekly cost / revenue comparison report to project managers, providing financial status of project.
- Oversaw implementation of Inter-Company Agreements (ICAs), ensuring process improvement initiatives met.
- Created and maintained conversion methodology handbook, cultivating ease of training for new employees and establishing source of information for existing employees.
- Constructed sales presentation material, Document of Understanding (DOU), and Statement of Work (SOW), launching process for closing business with clients.
- Planned events, booked conferences, and meetings and coordinated catering for annual staff development, facilitating team collaboration.
0-5 years of experience
Assist 20 Project and Program managers with scheduling, monitoring, funding and execution of projects. Monitored the progress of the procurement of in-house and contract services. Utilized financial management system to meet the evolving labor demands for over 15 different projects.
- Awarded Employee of the Month for demonstrating esprit de corps
- Compiled and edited five Project Management Plans to meet strict milestones deadlines
- Lead the collection, reassembly and distribution of briefing materials of over 80 projects on monthly basis
- Managed and updated team web pages on monthly basis
0-5 years of experience
Provided administrative support to three project managers in the Project Management Department
- Coordinated and scheduled project team meetings and other required meetings (including video conferences) among five domestic sites and two international sites
- Supported three project managers with PowerPoint preparations for project team handouts and overhead slides
- Maintained calendars, made travel arrangements, handled expense statements
- Maintained department staff's monthly project time distribution
- Organized and attended off-site Product Development Council meetings and assisted with administrative functions for attendees
6-10 years of experience
Provided organization and graphic support to Marketing Vice President, Strategy Director and Public Relations Director.
- Served as primary source for creation of high-level graphic presentations for the executive leadership team.
- Assisted strategy team in developing and managing timelines to successfully meet criteria and deadlines associated with annual six-month corporate strategy exercise.
- Served as coordinator of quarterly employee meetings, quarterly newsletter and numerous professional photographer visits and presentations.
- Played key roles in projects requiring time management and creative assistance, i.e. press release process for international trade show, creation and production of marketing collateral utilizing new software capabilities, etc.
- Orchestrated significant office moves and relocations, working closely with space planning and IT organizations.
- Led team of managers and support staff assigned to analyze and re-vamp administrative support structure for large business unit.
0-5 years of experience
Contracted by Director to head the registration of deeds according to the modernization of the Greek Land Registry and collaborated to conceptualize proprietary software upgrade to serve the budgetary needs of the 557 members.
- Hired and collaborated with free-lance software developer to convert database files from DOS to SQL-based program.
- Recommended and documented changes for improvement to system and business process methods
- Secured €300, 000 with comprehensive and targeted marketing and follow-up campaign to the 250+ members with past due accounts
- Responsible for daily database management, verifying data and combining spreadsheets from various sources.
- Used basic SQL queries to extract reports in Excel and accurately track expenses and revenue sources.
- Managed office operations on daily basis for supervisor. Collected and processed payments for shareholders.
- Developed filing system to organize backlogged paperwork.
0-5 years of experience
Commercial real estate company specializing in the development and investment of retail shopping centers.
- Composed and edited correspondence and contracts.
- Created expense reports and reconciled company credit card statements.
- Analyzed and reconciled project budgets.
- Tracked and logged the progress of all change orders and requests for information.
- Acted as primary liaison amongst vendors, tenants, contractors, City officials, etc.
0-5 years of experience
Provided internal underwriting support to a sales and service staff exceeding 300 associates
- Sold new automobile and recreational vehicle insurance and maintained existing client policies
- Travelled on behalf of the company; trained and developed 30 new associates in Cebu, Philippines
- Earned three internal promotions over the course of 4 years
0-5 years of experience
Coordinated and prepared business development proposals, qualification statements, and reports.
- Planned and coordinated marketing efforts which lead to company being awarded the Georgia Dome project.
- Managed the administrative support services, and provided reports to project management staff.
- Reconciled budgets to ensure compliance within project guidelines.
- Organized conferences between contractors and design consultants.
0-5 years of experience
- Provided marketing, development, lease negotiations, contract monitoring and tenant relations for a 500 acre business park (composed of 3 million square feet of office)
- Directed communications between brokers, developers, architects, engineers and city staff to facilitate successful public and private development/redevelopment projects
- Developed marketing strategies and materials to facilitate business attraction programs
- Assisted in the coordination of the city's corporate relations and business retention which resulted in the retention and expansion of 12 major corporate employers
- Developed financial reports, feasibility studies, inter/intra-agency correspondence and development agreements
- Supervised facilities maintenance and operations for the Phoenix Convention Center, two theater facilities, symphony hall and a baseball stadium
0-5 years of experience
- Maintained project deliverables, status reports, issue logs, meeting minutes, and quarterly internal audits
- Compiled expense analyses for key resources and used corresponding data for financial forecasting
- Performed the transitions of 29 [company name] resources in 8 months and executed client events of more than 100 employees
- Created account set-up of 8 Workstreams and collaborated with 15 client resources to complete testing requirements
0-5 years of experience
Provided administrative and accounting support to multiple project managers and engineers. Pioneered a new position for the company and was accepted into the Women in Management group. Streamlined an electronic billing process to improve turnaround time on owner billings and to reduce paper and postage costs.
- Used a complex construction software program called CMIC for all aspects of the project.
- Updated, issued and collected all contract documents, records and insurance requirements.
- Reviewed and approved subcontractor pay requests.
- Generated monthly billings and cost reports.
- Entered meeting minutes and weekly payroll.
- Supported all members of the project to create a positive team atmosphere.
0-5 years of experience
Managed accounting for all projects; Subcontractor pay applications, Owner pay applications, change orders, etc.
- Generated and maintained job files for the entire office
- Created and distributed contracts for all projects
- Assisted in the pre-construction process, including pre-bids
- Completed closeout documents upon completion of a project
- Served as Wellness Coordinator to encourage a healthy lifestyle for the Tulsa location
0-5 years of experience
- Helped deploy new EPM software and design resource allocation reports to increase project management efficiency and project development visibility
- Configured Microsoft Project Server and SharePoint Services to manage concurrent project schedules and resource pool
- Wrote resource allocations reports using MS SQL Reporting Services to help Project Managers evaluate development performance
- Developed project history database using MS SQL Server
- Applied analysis on project history data using Earned Value Management principles
- Wrote custom Web Part controls for SharePoint Services
0-5 years of experience
- Assisted the project engineer in $10M Mill Modernization Project that resulted in increasing production capacity to a sustainable 1500 Tonnes of pulp per day
- Supervised and liaised with contractors for Mill Evaporators repair under tight deadlines
- Prepared requisition packages, purchase orders, and reviewed vendor data
- Co-chaired safety meetings, recorded meeting minutes, diligently followed up on actionable items
0-5 years of experience
- Identified more than 50 business requirements via communicating with clients from 8 departments
- Used Visio and PowerPoint to complete a 50-step standard operation process diagram
- Assisted project manager to complete project charter including project scope and risk
- Streamlined data update process and improved project performance by 62.55%
- Built a 13-factor Excel model based on 30,253 tuples of data to monitor and forecast project performance
0-5 years of experience
- Prepared Projects Budget.
- Supervised and guided the team.
- Supported manager in performing management functions such as staffing, international procurement and meetings.
- Liaison with staff in order to assist in resolving issues.
- Investigated and resolved customers' issues and complaints regarding operational and administration matters.
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