Office Manager Assistant Resume Examples

Office Manager Assistant

Heavy data-entry, including updating and maintaining databases of applicants and prospects

• Arranged meetings, conferences and special events
• In support of the Property Manager, composed routine communications, using word processing applications, Maintenance Request, Rental Payments, Weekly Reports
• Ensured smooth and efficient functioning of the office on a day-to-day basis, served as receptionist and assisted with clerical duties
• Assisted with publicity materials, including brochures, and newsletters

Ft- Office Manager Assistant

Assisted with event planning and implementation CEO's personal calendar and meetings

• Recorded and distributed accurate oral or written messages from CEO to staff members
• Monitored all incoming emails and answer or forward as required based on CEO approval
• Maintained, organized and updated all office documents and storage systems
• Answered phones and transferred all calls to the appropriate Office

Receptionist/office Manager Assistant

Answered high volume phone lines and directed callers to appropriate staff

• Managed and scheduled meetings on company calendar
• Maintained and ordered kitchen and office supplies when needed
• Assisted boss in various daily projects
• Handled light bookkeeping

Office Manager Assistant

Executed excellent customer service, and multi-tasking abilities

• Scheduled Appointments, received payments, prepared written authorizations, managed medical records and system paper work for all patients, ordered supplies
• Coordinated between hospitals and doctor's office
• Followed up with post-op patients for future appointments
• Coordinated between the patients and the physician for flexible appointments and emergencies.

Office Manager Assistant Intern

Collected rent payments, record them and distribute payment receipts for 100 tenants

• Resolved tenants' complaints successfully
• Scheduled 10 Superintendents' work orders for repairs
• Provided front desk coverage and office administration

Office Manager Assistant

• Performed general administrative duties (phone calls, faxing, filing, and copying)
• Ensured patients' satisfaction by providing outstanding customer service
• Performed duties of the Office Manager and coordinated functions of the office in the absence of the Office Manager

Office Manager Assistant

Responsible for all general office duties with strong emphasis on customer service

• Input of all checks received from all condominium complexes for monthly common charges
• Customer Service including writing up work orders and coordinating and scheduling repairs/work with contractors
• Generated and Distributed reports for all condominiums for monthly Board of Directors Meetings
• Responsible for all banking and reconciling of condominium accounts
• Collection of monthly rents from rental properties

Office Manager Assistant

Provide assistant management support to a staff of 35, including 10 physicians

• Support and refine procedures to ensure team members understand and follow office policies and procedures
• Coordinate and transcribe minutes for monthly physician and staff departmental meetings
• Coordinate and maintain monthly scheduling for physicians and staff members
• Maintain Monthly Stats and Office & Deposit Collections
• Assist in recruitment of team members and participate in evaluations
• Oversee departmental inventory and supplies

Office Manager Assistant

• Works with the office manager in preparing Audiologists for individual appointments with clients
• Coordinates with the organization of the main office by filing charts, making copies to be processed to billing, and mailing diagnostic testing reports to doctors.
• Developed a process for a tracking system for the durable medical goods which helped the efficiency of the Philadelphia office

Office Manager Assistant

• Compile statistical information for government reports.
• Verify figures, postings and documents for mathematical accuracy and proper coding.
• Developed and created effective filing system to accelerate paperwork processing.
• Improved office organization by compiling monthly expense reports, financial spreadsheets, organizational charts and company data using Microsoft Excel functions.
• Record, file and scan invoices, purchase orders, and expense reports.