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Office Automation Clerk Resume Samples
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0-5 years of experience
Record Management of current and historical files. Maintained, purged, and disposed of office records/files in accordance with established regulations and procedures.
- Utilized an automated financial system, QuickTime, to input time and attendance.
- Gathered and consolidated data for the 2013 Energy Audit.
- Created, entered, revised, and retrieved data, including labor hours and work orders, in Facility Management Software System (FMSS/MAXIMO) database.
- Photographed park assets/location before, during, and after construction projects. Uploaded images into the Maintenance Share Drive, NPS Digital FOCUS, and PMIS.
- Inventoried and documented unserviceable property for proper disposal.
- Created purchase orders for Maintenance Division and conducted site visits to gather cost estimate information.
- Completed FEMA ICS 100.b, 200b, and FEMA Travel Rules and Regulation 2015 IS-107.15
0-5 years of experience
Provided Office automation skills to include: Word processing; a variety of clerical practices and procedures; processing of forms and requests used in various office tasks, maintain office files in subject and/or chronological order.
- Reviewed incoming correspondence and determined the action required and its priority.
- Process Funding Documents and correspondence incompliance with contract requirements.
- Provided excellent customer service. Assisted civilian and military personnel with preparation and processing of travel request and travel claims. Distribution of travel orders and tickets.
- Maintained Visa credit card program and applications accurately for over 400 employees.
- Managed and coordinated the worldwide travel plan for a staff of 400 employees.
- Processed weekly and monthly reports for ATOS program (SFOEDL, BOR, and TL) for the accounting department.
0-5 years of experience
Operated a personal computer (PC) and peripheral equipment to produce a variety of spreadsheets, charts, reports and graphs, using a variety of software programs.
- Transmitted and received documents and messages electronically using PC network or links to other computers.
- Operated PC using graphics applications to produce various graphic materials as required.
- Maintained records and files, assisted in developing statistical data for report purposes, while preparing daily, monthly and other reports
- Reported all monies collected on a daily basis.
- Maintained meal participation records in accordance with USDA Food Program requirements.
- Received patrons, made telephone calls and responded to patron inquiries concerning services offered, current fee schedules and scheduling of appointments.
0-5 years of experience
- Operated a personal computer and peripheral equipment to produce civilian and military correspondence, spreadsheets, charts, reports and other various data for the Camp Pendleton Family Advocacy office.
- Maintained the records and files of 50+ employees as well as 1500+ Camp Pendleton counseling service clients.
- Developed statistical data for employee reporting purposes.
- Prepared daily reports for employee; annual training, working hours, adjusting sick time, and recording employee vacation day requests.
- Requisitioned office supplies, assisted in payroll, performed record keeping, and tracked time cards for all departmental office employees.
- Prepared written correspondence for official Navy Medicine and Camp Pendleton transmissions.
0-5 years of experience
- Served as primary contact via phone and/or e-mail for recruitment of retired military personnel in support of the Global War on Terrorism.
- Examined and evaluated validity of submitted documents for compliance with Army Personnel Guidelines.
- Maintained electronic inbox by providing instructions, volunteer packet paperwork and answers to inquiries of service members.
- Edited master Excel spreadsheet and Soldier Management System computer database to include confidential volunteer-specific information.
0-5 years of experience
- Helped preserve tribal records from different Indian nations across the country.
- Assisted staff with clerical and procedural requirements within a timely manner.
- Transcribed record information into the [company name] database.
- Maintained records in a proper manner according to the Federal Records Management policy.
- Provided assistance with verifying and confirming record inventories to eliminate discrepancies.
0-5 years of experience
- Managed logistics related to clerical duties and government training classes
- Assembled training materials, printing, collation, lamination of workbooks and other materials.
- Coordinated logistics and assures shipping of all needed materials for trainings in synchronization with the schedules of the Training Specialist.
- Reserved facility and handled registration, generate certificates of completion for distribution.
- Provided phone coverage, coordination and oversight of calendar schedules, special projects and bulk mailings.
- Utilized office computer systems to create correspondence and other duties assigned.
0-5 years of experience
- Received and routed communications for office staff; greeted and assisted visitors to workplace; provided exceptional customer service
- Identified potential improvement in timekeeping process and developed comprehensive spreadsheet to assist in recording and assigning labor hours with greater efficiency, enabling more productive time management
- Assembled data from multiple sources and prepared periodic production, cost, controlled access, and inventory reports for use by internal and external customers by utilizing databases, spreadsheets, and word processors
- Monitored controlled access to keys and credit cards for GSA fleet vehicles; maintained accountability log books and conducted physical inventory
- Updated office employee records; anticipates attending training for the maintenance of data associated with employee labor and production
- Reviewed outgoing correspondence for correct format, grammar, spelling, capitalization, punctuation, and terminology; corrected as necessary
- Coordinated communications between DOT representative, ANAD employees utilizing the Army Mass Transportation Benefit Program, and vanpool contractor
- Assisted in implementing corrective actions to resolve prior inspection deficiencies and bring facility into compliance
0-5 years of experience
Updated internal Human Resources blog
- Assisted in developing an overtime pay training module
- Scanned and uploaded 1,500 employee personnel files into the Electronic Official Personnel
- Updated personnel information into the Federal Personnel Payroll System (FPPS)
0-5 years of experience
- Tracked and prioritized office emails and directed phone messages to the right party.
- Collaborated with staff to complete assigned administrative support tasks.
- Organized office data in a central database for convenient access
- Prepared letters, memos, and reports as directed and saved backups of each document
- Ensured that all office documents were standardized in the correct format
- Assisted office employees to ensure the timely completion of assigned tasks
- Gathered statistical data to enhance reports and presentations
- Managed scheduling of appointments and meetings for employees
- Receiving and directing visitors to the appropriate party
- Created spreadsheets and presentations for meetings and other office use
10+ years of experience
- Assigned management brokers to foreclosed properties.
- Prepared list of foreclosed properties & distributed to newspapers for publishing.
- Prepared closing papers, including deed, mortgage bond and tax papers.
- Ensured payment of property taxes & utility bills until time of closing.
0-5 years of experience
Prepared and maintained documentation log of daily tasks for the Supervisor
- Assisted customers with project and package pick-ups at front desk
- Utilized printers and cutting tools to complete poster jobs
- Managed organization of supplies for storage
- Completed framing jobs with strict deadlines
0-5 years of experience
- Performed general office and office automation duties to support the Director of Child and Youth Services.
- Maintained files according to the Army guidelines and regulations.
- Performed financial record keeping, and reviewing of financial logs to ensure records are accurate.
- Assisted in interviewing and providing guidance to parents / military service members relocating to the military instillation.
0-5 years of experience
- Entered invoices into Invoice Tracking Database and created file folders for new contracts.
- Opened and dispense mail to appropriate offices.
- Answered all incoming calls to Cost Accounting Department and forward to respective parties.
0-5 years of experience
Assisted the Supervisory Administrative Programs Coordinator in the handling of on-the-job injuries by performing clerical functions and data entry required by the U.S. Dept of Labor Office of Workers' Compensation.
- Safety Management Information Systems (SMISS) & WCICS (Database & Access programs)
- Maintained workers compensation patient's doctors appointment and responsible for submitting necessary forms to DOL and various medical facilities.
- Performed general timekeeping for 52 government employees.
0-5 years of experience
- Scanned and photocopied photographs, documents, books, newspapers, letters, and slides using color and black and white scanners according to the DMP scanning guidelines.
- Followed the Modern Manuscript Processing Guide to handle and process original materials.
- Edited scanned items to fit DMP requirements.
- Transferred TIFF files into smaller JPEG images and PDF files.
- Made brochures for the National Library of Medicine Profiles of Science.
- Checked item boxes to verify that they corresponded with online Finding Aid.
0-5 years of experience
- Answer a variety of telephone calls
- Answer inquires
- Take messages and route to the appropriate personnel throughout the day
- Received and greeted visitors on a daily basis and provide extraordinary customer service
- Received and delivered office mail to various staff members and offices within the park
- Scan and file correspondence and other documents
- Participated and assisted with interviews and conference calls with my direct supervisor for several advertised positions within the park
- Responsible for copying documents for several staff members including sort and shred documents
0-5 years of experience
- Assembles applications and new employee orientation packets.
- Files and records corporate documentation, electronic files, inventories, and reports.
- Maintains and updates inventory of all office supplies.
- Organizes office data in a central database for convenient access.
0-5 years of experience
- Processed Free/Reduced Lunch Applications
- Customer Service
- Paperwork and filing
- Assisted with Payroll
0-5 years of experience
Data entry in Excel spreadsheets and Word documents
- Copied, scanned and faxed variety of documents
- Shipped out FedEx
- Returned phone calls for supervisor
Administrative Cover Letter Examples
