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Meeting Planner Resume Samples
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0-5 years of experience
Managed and executed all logistics for internal training meetings and external client events
- Produced project timelines, production schedules and budgeting parameters for each meeting .Maintained annual budgets of up to $1.0 million and updated client financial reporting and reconciliation
- Traveled to and acted as main onsite contact for duration of meeting. Secured hotel arrangements, meeting space, catering and audio visual needs. Supervised participant registration database and reports
- Negotiated cost savings with contracted hotels and various vendors for event specific services. Selected, hired and managed third party vendors
- Assisted in design and launch of new paperless registration process for department
- Collaborated with financial and legal departments to secure accuracy of hotel and vendor contracts
0-5 years of experience
Planned. supervised and executed over 20 corporate events with 20 to over 1000 attendees
- Managed and implemented all aspects of meetings including: site selection, contract negotiation. premium
- Designed and created extensive event material
- Developed cooperative relationships with vendors, managers, caterers. hotel and convention personnel
- Responsible for hiring. training, scheduling and supervising on site staff
- Resolved problems associated with securing audio/visual equipment. travel itineraries and on site transportation as needed
- Clients included, but were not limited to, Amgen. Tropicana. and Andersen Consulting
0-5 years of experience
Managed and developed over 20 medical symposia including CME, association conferences, advisory boards, investigator’s and speaker’s training meetings.
- Selected by senior management to serve as a member of a select internal budget guide book and employee handbook re-write team. Authored, without change from management, the sections covering the Meeting Planning Department and covering the Meeting Planner’s functions and expectations.
- Recognized for the ability to consistently maintain project time lines and budgets through the development and use of innovative organizational and administrative tools, and for work with outside vendors and agencies in meeting development.
- Negotiated and implemented group air contracts with group air agency as well as zone fare agreements with airlines.
- Maintained client relationships, updating symposia/social event status on a weekly basis.
- Consistently produced meetings within or under budget.
- Achieved 100% Customer Satisfaction beyond expectations on all planned meetings.
0-5 years of experience
Managed site research, review and selection, budget development, contract negotiation, travel arrangements, dining, entertainment, recreation, awards, AV and billing for global meetings and events
- Executed 75 to 100 programs per year of 20 to 500 attendees in the software, pharmaceutical, publishing, skincare and medical fields
- Developed and marketed proposals for new business opportunities within meeting services department
- Supervised air travel team to promote market share enhancement and profitability for accounts
- Independently expanded internal department by acquiring additional service opportunities within existing accounts, thereby increasing commission based profit center
0-5 years of experience
Meeting planner for medical education company. Responsibilities included planning all logistical
components of meetings.
- Managed a series of 2-day meetings nationwide for 80-120 people with budgets ranging from $250,000-$500,000 each for several major pharmaceutical clients. Responsibilities included budgeting and reconciliation, selecting location, negotiating contracts with vendors, inspecting sites, designing menus, preparing rooming list and ground manifest and, organizing activities.
- Planned social functions, dinners, tours, and golf outings for the attendees.
- Negotiated group rates for hotels, air travel, ground transportation, and entertainment.
- Managed travel arrangements for participants and faculty.
6-10 years of experience
Developed and distributed Request for Proposals (RFPs) for domestic and international conferences for association members. Complied with all Federal and Industry meeting and event requirements.
- Negotiated complex vendor contracts for all aspects of hotel, transportation, entertainment, audio-visual and catering needs
- Transcribed recordings to capture minutes as a requirement of U.S. Government Foreign Agricultural Service contract
- Maintained database of association membership to include updates to directory
- Planned and executed all aspects prior to, during and post conference of all board meetings, international sales and staff meetings
- Reported success in cost savings of an average of $30,000.00 on contract negotiations per meeting
- Adhered to all Federal Government mandates for Foreign Agricultural Service requirements for meetings and events
0-5 years of experience
Managed all aspects of event management for workshops and educational seminars, including traveling for site selection/contract negotiation, transportation arrangements and monitoring hotel attrition.
- Ensured all logistical details including room set-up, audio visual, transportation, housing, and food and beverage for meetings were planned effectively and within budget.
- Created registration site for all events and meetings using a web based solution and managed launch of each event in coordination with the web services team
- Produced all meeting materials i.e. name badges, binders and signage to insure a seamless meeting
- Worked with sales team to insure execution of sponsorship programs
- Planned, coordinated and executed conferences and meetings during the annual trade show
- Assisted in trade show application and booth placement for non-profit NSSF members
- Responsible for pre and post event financial and data reconciliation for forecasting future events
6-10 years of experience
Planned and executed major aspects of meeting management including selecting sites, building databases,
negotiating contracts and providing on-site management for meetings ranging from 30 to 4,000 attendees.
- Managed meeting vendors for delivery of services including food and beverage, production, entertainment,
- Negotiated complex service contracts and approved all meeting expenses.
- Arranged travel for and communicated directly with Board of Directors and senior staff.
6-10 years of experience
Team with customer care management to lead customer service group for large corporate meeting planning company. Created and implemented strategies that streamlined processes and increased customer satisfaction. Collaborated with sales operations to capture and analyze sales and service statistics on daily, weekly, and monthly basis. Led and coached team members on sales, client issues, and report distribution. Provided highly complex corporate meetings arrangements for client base between 50 to 1000 employees.
- Demonstrated ability to gain customer trust through conflict resolution techniques and consistent follow through resulting in increased consumer loyalty and new referral business.
- Instrumental in advocating, developing, and implementing new online travel booking tool that significantly improved customer satisfaction ratings.
- Assisted with developed and implementation of product awareness program that increased employee product knowledge.
- 360
0-5 years of experience
- Built and maintained relationships with vendors, suppliers, and internal clients at all levels
- Consistently maintained a client satisfaction rating of more than 90%
- Negotiated contracts and averaged a cost savings of 20-25% of overall meeting budgets
- Planned and managed all aspects of Sales Meetings at the National, Area, and Regional Levels, Management Team, Advisory Boards, Investigator Meetings, All Company Meetings, Corporate Communications meetings, Incentive Trips, and numerous other team meetings and trainings
- Prepared and managed meeting budgets up to $1.5M
- Served as direct point of contact for internal clients, vendors, and participants to ensure the smooth coordination of events from early phases of planning to post-meeting support
- Successfully and seamlessly planned and executed 75-100 US and International meetings and events per year ranging from 10-1200 attendees
- Utilized Starcite registration tool for sourcing, meeting registration, travel, accommodation, and budget tracking purposes. Custom designed registration templates and ad hoc reports. Managed upkeep of address book, reports, and templates.
0-5 years of experience
Managed room blocks, attendee travel and accommodations
- Created special event invitations & handled RSVPs
- Managed event registration desk
- Ordered and organized F&B and room sets, oversaw AV orders and staging set
- Reviewed invoices for accuracy
- Furnished and ordered registration handouts and premiums; compiled them onsite
- Ensured onsite management of VIPs; organized VIP luncheons and dinners
Administrative Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
