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Accounts Payable Assistant Resume Samples
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Candidate Info
4
years in workforce
1
year at this job
BS
Business Administration & Finance
Business Administration & Finance
Accounts Payable Assistant
Processed vendor invoices, travel & expense reimbursements, checks and wire transfers
- Obtained proper documentation and approval before processing
- Monitored and ensured timeliness of payments
- Prepared weekly Accounts Payable Report
- Handled bank deposits and other transactions
- Responded to customer and vendor inquiries
- Resolved issues with internal personnel and external vendors
- Provided back-up to Accounts Receivable, assisted with Payroll and other administrative duties
- Organized and maintained document filing
Candidate Info
6
years in workforce
2
years at this job
BS
Legal Studies
Accounts Payable Assistant
- Managed the accurate and timely processing of invoices per month for a large, multi-site organization.
- Acts as a direct liaison between corporate and branch account payable departments
- Assists corporate financial officer and branch personnel as necessary
- Established trust with vendors/suppliers, repairing damaged relationships by ensuring timely, correct payments for all goods/services received
Candidate Info
5
years in workforce
1
year at this job
HS
High School Diploma
Accounts Payable Assistant
- Posted financial data to appropriate accounts in an accounting system, according to instructions
- Produced and managed invoice postings
- Processed payments and documents such as invoices and statements (50-125 invoices daily) (2-point match)
- Filed and removed records and reports
- Operated standard office equipment
- Verified items billed against items ordered and received and reconciled differences through follow-ups with the vendor and other employees
Candidate Info
2
years in workforce
4
months at this job
Interior Design
Accounts Payable Assistant
Accounts Payable Assistant
- Created a vendor file to speed up the payment of Diners Club bills, reconciled Diners Club Bill
- Entered invoices into CMS daily for processing
- Coding of invoices and expense reports
- Edit and reviewed Accounts Payable register for corrections
- Interface with clients internal/external
Candidate Info
8
years in workforce
4
years at this job
AA
Associate of Arts
BA
Education
Accounts Payable Assistant
- Performed data entry, calculating and posting invoices for payment into BOLO.
- Reviewed all invoices for appropriate documentation and approval prior to payment.
- Scanned all documents into Live Link.
- Opened and processed all incoming mail in a timely manner.
Candidate Info
6
years in workforce
4
years at this job
BA
Behavior Sciences
Accounts Payable Assistant
- Managed approximately 50 vendor payment accounts; tracked status to ensure proper payment.
- Processed and coded invoices for weekly pay run.
- Responded to vendor and employee inquiries regarding payments.
Candidate Info
10
years in workforce
10
months at this job
BS
Accounting
Accounts Payable Assistant
- Retrieved invoices from four different locations
- Sorted invoices by company accounts
- Entered approximately a hundred invoices weekly into Sage MAS 500 Accounting system and Citrate trading and brokering service
- Audited accounts payable check edits for accuracy
- Ran weekly check run
- Maintained accounts payable files.
- Scanned documents into system and moved to appropriate files.
- Identified overpayments during check edit audit process.
Candidate Info
10
years in workforce
1
year at this job
BBA
Accounting
Accounts Payable Assistant Manager
- Oversee the Accounts Payable dept.
- Supervise A/P staff functions i.e. invoice processing, iExpense processing and payments in a timely manner.
- Create quarterly benchmark analytics and reviewing with 5 direct reports.
- All functions and responsibilities as my previous A/P Coordinator position
Candidate Info
18
years in workforce
3
months at this job
BFA
Art / Animation
Accounts Payable Assistant
- Responsible for scanning and verifying freight, credit card, food services and utility invoices for duplicates and other financial discrepancies
- Data Entry of all invoices into Accounts Payable Master File and Excel spreadsheets
- Analyze paid invoice journal payment amounts for final reconciling purposes
- Daily audit of receipts identifying over charged items
- Purge all Accounts Payable invoice files for annual cycle purge
- Data Entry of In-bound labor hours taken from EDI production activity work orders and recoup receipts
Candidate Info
7
years in workforce
9
months at this job
BS
Accounting
Payroll and Accounts Payable Assistant
- Processed payroll bi-weekly for approximately 300 employees
- Calculated and paid employee garnishments
- Processed invoices
- Printed checks for payroll and accounts payable
- Prepared bank reconciliations each month
- Prepared monthly budgets
- Maintained employee information
Candidate Info
9
years in workforce
3
years at this job
C
Education Center
C
Secretarial Science
Accounts Payable Assistant
Answering phones
- Replying emails from vendors
- Answering emails in regards to payment status or any discrepancies
- Printing invoices sent by emails from vendors
- Filing vendors invoices alphabetical order
- Received packing slips from receiving department and then match with vendor's invoices once that is done pull
- Data is enter in accounts payable program name mas-90 is enter by purchase order /invoice#/invoice date
- Filing for sales department (sales order) & accounting department (checks to vendors)
- Collecting payment from vendors
Candidate Info
1
year in workforce
1
year at this job
BE
Electronics And Communication Engineering
Accounts Payable Assistant
- Managed accounts payable and processing departments.
- Prepare and maintain accounting records and enter all vendor invoices into Sage Accounting
- Prepared annual company accounts and reports.
- Administered online banking functions.
- Match purchase orders to invoices.
- Identify errors and discrepancies in accounts payable documentation.
- Charge expenses to accounts.
- Prepare and process all payments of payables to vendor.
- Performed general office duties and administrative task.
Candidate Info
9
years in workforce
4
years at this job
AA
Biology
Accounts Payable Assistant
- Transitioned from Peoplesoft to Microsoft Navigator
- Implemented Concur, expense reporting tool
- Issue daily and weekly payments via checks and bank ACH
- Issue, manage, and monitor 100+ corporate credit cards monthly
- Process invoices and payment requests via email and mail daily
- Contact vendors to resolve AP issues
- Process meeting donations
Candidate Info
4
years in workforce
4
months at this job
BS
Accounting
Accounts Payable Assistant
- Efficiently process vender invoices, note any discrepancies
- Research and resolve all payment problems
- Communicate with Venders regarding question or discrepancies
- Filling and Organization of all Accounting files
- Reconcile corporate credit card.
Candidate Info
4
years in workforce
10
months at this job
AAS
Business Management
English Major
Accounts Payable Assistant
- Assign purchase order numbers to each department
- Enter purchase order numbers with their matching receipt into Quickbooks
- Enter invoices into Quickbooks
- Match invoices with statements
- Coordinated payments with company Accountant and CFO
- Worked with Accounts Receivable representatives from vendor companies
- Hand delivered local checks upon request
Candidate Info
9
years in workforce
2
years at this job
AAS
Accounting
BBA
Accounting
Accounts Payable Assistant
- Review and record vendor invoices in QuickBooks.
- Audit, fraud detection of weekly expense reports.
- Generate weekly checks.
- Successfully resolve invoice and expense report discrepancies.
- Maintenance and organization of vendor and customer files.
- Reconcile all company credit card accounts on a monthly basis.
- Monitor accounts to ensure up to date payments and vendor information.
- Prepare month end closing reports.
Candidate Info
12
years in workforce
1
year at this job
BS
Marketing / Professional Communications
Purchasing-accounts Payable Assistant
- Work remotely from home in Tennessee with periodic trips to Florida
- Oversee purchasing of all jobsite materials
- Ability to negotiate, implement and manage supplier contracts and agreements to unsure up to date pricing
- Resolve any internal/external issues related to material costs and delivery to minimize interruptions in production
- Review, pay, research invoices daily to ensure payments are made on time
- Verify all materials listed on purchase order match vendor invoice
- Work with vendors when discrepancies arise
- Assign expense codes to allocate payments from chart of accounts
- Maintain collaborative relationships with sub-contractors and vendors
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