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Accounts Payable Analyst Resume Samples
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0-5 years of experience
Accountable for reconciling all monthly asset and liability accounts, preparing monthly journal entries, analyzing general Ledger and Profit & Loss Statement, and implementing solutions for accounting transaction and reporting requirements
- Prepared and reconciled executive members quarterly reports and processed employee reimbursement and legal settlements payments
- Assisted procurement in matching purchase order to sales and expenses
- Processed daily invoices, check requests and wire transfer of foreign and domestic currency
- Conducted pre-pay and post pay audit on employee and executive members expenses
- Ensured compliance with GAAP, Standard Accounting Manual, and other company policies and procedures
- Managing and maintained internal control procedures according to SOX section 404
0-5 years of experience
Worked 15 to 25 hours a week in the unclaimed property department for payables while taking a full course load.
- Maintained a database to monitor 400 accounts payable per month for corporate customers, vendors, and bottlers.
- Conducted due diligence on outstanding accounts and communicated with clients to resolve unclaimed payment issues.
- Resolved over 100 checks for an estimated total of $250,000.
6-10 years of experience
Processed EDI, external invoices and internal expenses within established service level commitments.
- Provided strong customer service and support and demonstrated initiative in preventing invoice and expense issues.
- Assisted, researched, and resolved invoice and payment issues for internal employees and external vendors.
- Trained internal and external customers on policy and procedures.
- Provided and maintained the backup coverage for other Analysts and Fixed Asset Accountant during their absence.
- Assisted in preparation and documentation for internal audits.
- Completed other special projects as needed.
6-10 years of experience
Establish and maintain audit controls for the reconciliation of vendor bills and invoices
- Responsible for the overall lifecycle management of assigned accounts (i.e. establishment, maintenance, termination)
- Managed all Generic Invoice Reporting, Error and Exception Reports, Adjustments, Accruals Rebill Reports
- Hired, trained, and managed temporary and contract employees on accounting/finance departmental practices
- Developed Desktop Policy & Procedures for Telecom Payment Services
- Managed complex accounting projects and special assignments as needed in accordance with Sarbanes-Oxley Act
- Successfully led the negotiations for EDS on Bell South billing dispute and settlement, resulting in cost savings of $5M over the term of the agreement.
- Project Managed Payables Process, established internal controls to ensure quicker cycle time.
0-5 years of experience
Analyzed and validated invoices for a portfolio of 30+ vendors to ensure accuracy and timely payment.
- Developed and maintained professional relationships with key vendors with approachable and dedicated attitude to guarantee a high level of customer service.
- Led bi-weekly meetings with principal accounts to identify and resolve all open issues.
- Coordinated internal promotional events for Recreation Council with tasks including planning, logistics, finances, safety, and event transportation.
- Responsible for various departmental administrative duties including answering phone calls, filling, copying and scanning.
0-5 years of experience
Responsible for management of all accounts payable processes and management
- Processed invoices, expense reports and payment transactions resulting in $150,000 in positive revenue
- Conducted corporate accounting and bookkeeping processes
- Facilitated and successfully engaged in vendor negotiations providing at least 10 new contracts a month
0-5 years of experience
Audited and processed expense reports, petty cash reports, and vendor invoices; monitored petty cash and personal expense spending; recorded all wire payments.
- Maintained payments for approximately 180 vendors according to payment terms and cash budgets by analyzing various aging reports; consulted payments and terms with vendors.
- Handled vendor maintenance, which included new setups, 1099 reporting, and vendor cleanup.
- Researched and adjusted vendor credit balance report.
- Reviewed import data for accurate GL accounts and cost centers.
- Handled check maintenance, which included payment voids, cancellations, invoice adjustments, and outstanding checks; maintained master file for approximately 685 petty cash accounts.
- Submitted various journal entries for account reconciliations and AP reclasses.
- Created Petty Cash Custodial Agreement for academies.
- Produced and improved policies and procedures for travel/expense and petty cash reimbursements; maintained and analyzed department metrics.
- Assisted in AS400/Masterpiece system upgrades and AP records management.
- Managed check-runs and cash spending when AP Manager was out of the office.
0-5 years of experience
Revamped vendor tracking log to ensure accurate monitoring; created data used to institute vendor file procedures; Process created to update all vendor files with invoices under $500 resulting in reduction of backlog by 50%.
- Maintained files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices; established process to recall information on demand.
- Conducted research and internal review of accounts payable-related issues; resolved vendor disputes with minimum escalation to management.
- Participated in the accounts payable operational activities using automated financial and procurement systems; contributed to process designed to eliminate delays and streamline vendor updates.
0-5 years of experience
Responsible for assisting accounts payable team with the processing of invoices
- Monitored the status of discrepancy invoices and accounts payable reconciliations
- Coordinated with vendors regarding remittance details and payment issues
- Ensured that accounts were reconciled and vouchers were processed timely and accurately
- Researched chargebacks stemming from returns, credits and/or short payment of invoices
- Responsible for assisting the major vendors team in reaching their monthly, quarterly, and yearly discrepancy goals
0-5 years of experience
Ensured timely payment of invoices in line with departmental goals, in a high volume, fast-paced environment
- Resolved queries pertaining to accounts payable function with vendors and other departmental units
- Identified opportunities and risks in the accounts payable process, with a view to improving standard operating procedures
- Ensured timely production of management reports by using available technological resources
0-5 years of experience
Processed all Microprobe vendor invoices, building leases, equipment leases and employee expense reports on Great Plains software using three way and two way matching following SOX procedures and policies
- Assisted in all quarterly/year end PriceWaterHouseCoopers and KPMG audits
- Generated weekly cash requirements for vendor/employee expense requirements with cash collections forecasts and current cash balances
- Processed all wire payments to international vendors, review and post various ACH bank payments. Also review and process all vendor/employee check payments
- Kept open lines of communication with Microprobe CTO and Microprobe Operation Manager concerning key R&D projects and production line product requirements. Established and maintained an excellent communication line with all vendors regarding payments terms and payment schedules.
- Advised on Fixed Assets, Prepaid expense and product receipt procedures per Sarbanes Oxley and GAAP regulations
- Within first two months of employment successfully reconciled a 7M to10M Accounts Payable Aging to Vendor Outstanding invoice statements, re-negotiated payment terms and established excellent working relationships with key vendors as a one person Accounts Payable Department.
- Posted accurate accounts payable month end accruals which hadn't been established before my employment to SOX compliant requirements
- Initiated SOX compliant expense and non-purchase order invoice approvals
0-5 years of experience
Trained and oversee daily processing for Accounts Payable Dept and researched/resolved exceptions
- Identified and reported the actual costs of solid waste management between regions
- Reviewed accounts past and future outlays, overhead costs, and operating costs
- General Ledger journal entries, Invoice closing/ billing, credit and adjustments, reconciliation
0-5 years of experience
- Entered all payables and credit memos 200 into the AS400 accounts payable system
- Ensured that all invoices are authorized
- Responded and investigated inquires relating to status of accounts
- Maintained accounts payable files
- Managed accounts payable budget
- Investigated questionable charges on 650 academy's P&L (profit and lost statement)
0-5 years of experience
Reconciled truck accounts for clean products making sure that all the invoices were paid correctly in the system.
- Maintained good communication with truck vendors (around 25) and multiple departments.
- Worked closely with Rack processing and P & T Group, and traders to solve any issue related to volume, price, date and tax discrepancies, and contract related.
- Received vendor invoices, validated for errors, and routed for approval (in some instances) before processing for payment.
- Performed accurately and efficiently daily processing of "heavy products" invoices and "clean products" invoices into SAP ePayables.
- Assisted in processing "commission" and "inspection fees" invoices into SAP ePayables.
- Ran a weekly report to track all the invoices entered and paid in the system.
0-5 years of experience
- Drove process to ensure proper payment of assigned suppliers in accordance with the contractual terms.
- Provided leadership to COE team, including performance metrics, issue escalations and training.
- Performed statement reconciliations with assigned suppliers to resolve outstanding payments and/or recover duplicates or overpayments.
- Identified systemic and procedural gaps and drive process improvements projects cross-functionally to support Operations, Sourcing and Finance.
- Investigated/managed invoice holds, pending queue and aged/open Purchase Orders for assigned suppliers.
- Addressed any account payable queries from both internal and external customers. Enforced controllership in accordance with SOX, GHEC policies and AP procedures. Participated in monthly closing process for various ledgers by meeting strict monthly/quarterly deadlines. Skilled in Oracle – GLPROD and PRODERP, ServEcost, SSP, SSP1, File Bound.
0-5 years of experience
Account Analysis: Reconciled complex account issues through comprehensive investigations.
- Interacted with a wide range of vendors to reconcile vendor accounts.
- Processed invoices based on Receiving Department records with 100% resolution of billing issues.
- Consulted regularly with India-based AP/AR processor and plant personnel to reconcile discrepancies.
- Identified proper commodity codes for new resources added to the system required.
- Input commodity codes, which fed into the high-value Purchase Price Variance (PPV) Report, resulting in accurate monitoring of expenses.
0-5 years of experience
- Use Great Plains in conjunction with proprietary software to create and issue payments to vendors which in December lead to a 24% increase in record amounts of payments created.
- Audit and process all invoices, check requests and wire payments ensuring company policies are observed and good vendor relations are maintained which increased total number of invoices paid by 7% to set a new record.
- Ensure that the proper markup is applied and coordinate with AR and sales to investigate any discrepancies.
- Manage the master log and proprietary vendor payment tracking system for the Accounts Payable department.
- Appropriately handle sensitive and confidential documents and information to maintain the reputation of the company.
- Work and communicate in a team environment to maintain a smooth and streamlined workflow increasing overall department productivity by 16%.
- Create new vendors utilizing proprietary software, review W8/W9 tax forms and contract agreements for accuracy and completion and coordinate with various offices to dispute any discrepancies.
0-5 years of experience
- Generated financial statements to analyze utility cost, repair & maintenance expenses.
- Responsible for all aspects of the accounts payable process, including performing weekly check runs to ensure all vendors paid in a timely manner.
- Slashed operating costs 20% by negotiating pricing and fees, while ensuring the continuation and enhancements of services.
- Develop and improved vendor and employee relations through strong communication, customer service and excellent organizational skills.
- Analyzed AP aging report for errors and double entries, reducing total of payables by 15% within a month.
- Reviewed and processed over 800 invoices monthly.
- Assisted with annual audit by generating reports, collecting and consolidating information invoice information.
0-5 years of experience
Reviewed, coded and reconciled pilots and non-pilots weekly travel expenses
- Processed approximately 300 employees travel expenses weekly
- Maintained employees expense profiles
- Mailed or managed direct deposit for reimbursement
- Reconciled American Express Statement for hotel charges
- Contacted hotel for confirmation of hotel stay and double bill
- Participated in monthly meetings with supervisor for discrepancies and approval
0-5 years of experience
Responsible for all accounts payable processes
- Ensured input and timely payment of all vendor invoices
- Provided prompt responses to vendor inquiries related to account issues and payment updates
- Performed analytical and investigative research to resolve invoice discrepancies
- Assisted accounting staff with month end closing and year end closing analysis
- Reviewed purchase orders and contracts for current terms and required approval signatures
- Provided required information to the Accounting Department for capital related issues
0-5 years of experience
Responsible for managing, processing, and preparing Non PO AP invoices and expense reports
- Improved standards of Accounts Payable processes by developing a step-by-step procedure for department use
- Researched and made recommendation to management who implemented invoice processing system
- Processing invoices and expense report for payment
- Training employees on operating systems
0-5 years of experience
Responsible for monthly A/P reports: Aging, Check Register, Parts Purchases, Journal Entries, Accruals, Discounts, Travel and Entertainment.
- Managed purchase order process
- Reconciled daily receiving logs and packing slips
- Resolved open vendor invoices and price discrepancies
6-10 years of experience
Consistently maintained accuracy in calculating figures and amounts, such as discounts and percentages.
- Managed the accurate and timely processing of invoices for large, multi-site organizations.
- Assisted in accounts payable month end close, validated payables and resolved past due invoices.
- Renegotiated payment terms with multiple suppliers and vendors. Improved cash flow and helped facilitate company's return to profitability.
0-5 years of experience
Processed, recorded, and tracked over 700 IT invoices on a monthly basis.
- Resolved and rectified billing issues which created a $220K reduction in expenses.
- Set up and troubleshoot satellite video and audio conferences.
- Created a new user friendly phone directory as a result of the company merger.
- Contacted appropriate vendors in resolving complex music and video issues.
- Implemented authorization codes for long distance usage, drastically reduced phone abuse.
- Updated phone displays, voice mail, voice response units, and auto-attendant database.
- Monitored operators in their daily functional duties.
- Trained operators in Excel, Word, and Lotus Notes programs.
0-5 years of experience
Responsible for 3 way matching, batching and coding invoices to purchase orders
- Entered credit memos into the system
- Addressed any vendor, invoice, and PO inquiries per request
- Executed set-up of new vendors and processed W-9 & W-8 into the vendor system
- Reviewed accuracy and completeness of refunds, expense reports and petty cash
- Processed weekly check runs
0-5 years of experience
Process stock based invoices of intercompany from international affiliates (In SAP System)
- Verify and confirm system integrated invoices from international affiliates
- Administered reconciliations for accounts payable for month end closings.
- Assisted in month-end closing activities and preparing financial reports such as Intercompany Reports and Payment Proposals etc..
- Handled accruals for month-end/quarter closing.
0-5 years of experience
Performed analysis of matching issues on a daily basis for both direct and indirect procurement to facilitate timely disposition of payment in Accounts Payable.
- Worked with vendors to research and identify root causes of invoice discrepancies.
- Performed month end account analysis for the GRIR.
- Created internal order information within SAP for CARs and OARs.
- High volume management (6,000 - 8,000 line items)
0-5 years of experience
- Managed the audit, analysis, and payment of invoices through disbursement process
- Provided support to accounts receivable, cash posting, month end cash posting and reconciliation
- Prepared, analyzed, and maintained reports for management and assisted with month end close
- Maintained vendor and client relationships, providing key support and analysis
0-5 years of experience
Managed disbursement of workers' disability payments by coordinating logistics with ADP, Fidelity Mutual Funds, Principal Life, and company benefits/compensation offerings. Reconciled multiple accounts. Handled supplier requests and complaints professionally and efficiently. Accepted payments for union dues, medical insurance, and tax allocations. Processed backup invoice-payment reports following data entry and oversaw daily check runs. Received invoice requisitions for goods and services and established daily funding availability. Maintained current vendor banking information, accounts-payable debits, and credit listings.
- Ensured compliance to financial policies and procedures of transactions.
- Managed out-of-state and international wire transfers for treasury department; facilitated accurate and prompt invoice payments.
- Audited all vendor accounts to ensure accuracy of payments.
0-5 years of experience
Handled full cycle accounts payable processing invoices via PDF into Oracle 11i.
- Attached necessary documentation into Oracle for internal employees to obtain invoice approval for payments.
- Ensured all invoices entered into Oracle before close deadlines.
- Resolved hold and aged invoices to ensure release for payments.
- Responded to vendors regarding account status.
- Reconciled vendor statements on a weekly basis.
0-5 years of experience
Perform full cycle Accounts payable & treasury duties for 60+ restaurants utilizing MAS 90, and QSR systems.
- Track, sort, organize, and check mail and invoices for 60+ accounts on a daily basis.
- Process 500+ invoices for payments, including coding, gaining approvals on higher amount invoices, and scanning on a weekly basis.
- Run and manage the trial balance closely on a weekly basis to insure payments are being made accurately.
- Research invoices for discrepancies, late payments, double entries, etc.
- Assist with month-end closing by posting journal entries, reconciling 60+ bank accounts (cash deposits and credit cards).
0-5 years of experience
Posted checks requisition for payments daily.
- Processed accounts payable invoices 300+ weekly including general ledger coding.
- Reconciled accounts payable monthly.
- Matched and filed purchase orders and vendor invoices.
- Managed and audit all expense reports and performed employee's reimbursements.
0-5 years of experience
Processed expense reports utilizing SAP accounting system
- Processed purchase order related invoices for all locations
- Processed credit card invoices for payment, reconciled credit card bills
- Processed project related time cards, researched customer accounts
- Prepared month-end accrual reports
- Ran vendor and employee expense checks on a weekly basis; prepared and facilitated all bank deposits as well as all wire transfers
0-5 years of experience
Manage all accounts payable functions, including proper invoice coding and purchase order variance analysis.
- Maintain accurate and current filing system of all accounting records.
- Calculate and pay sales agents' monthly commissions by creating sales statement reports and analyzing sales performance.
- Assist A/R team recouping over $400,000 unpaid invoice monthly.
- Calculate, reconcile, and distribute sales rebates based on incentive contract for buying groups and individual customers.
- Complete annual deviate pricing, rebate program contract drafting and provide data support to sales department.
- Serve as primary liaison between accounting department and other functional areas such as purchasing, production, marketing, and sales department.
6-10 years of experience
Responsible for all Accounts Payable processes. Ensured input and timely payment of all vendor invoices. Processed weekly check run and monthly journal entries and reports. Resolved collection and invoice discrepancy matters. Oversaw and maintained inventory supplies and discrepancies. Completed account reconciliations. Setup and processed 1099 vendors and yearly reporting to Internal Revenue Service. Assisted in month end closing and year-end close.
- Suggested process improvement to secure prompt and regular receipts efficiencies and accuracy.
- Served as liaison between corporate and branch accounts payable departments.
- Setup and maintained vendor database and filing system.
6-10 years of experience
Responsible for all Accounts Payable processes. Ensured input and timely payment of all vendor invoices. Processed weekly check run and monthly journal entries and reports. Resolved collection and invoice discrepancy matters. Oversaw and maintained inventory supplies and discrepancies. Completed account reconciliations. Setup and processed 1099 vendors and yearly reporting to Internal Revenue Service. Assisted in month end closing and year-end close.
- Suggested process improvement to secure prompt and regular receipts efficiencies and accuracy.
- Served as liaison between corporate and branch accounts payable departments.
- Setup and maintained vendor database and filing system.
0-5 years of experience
- Performed large volume of data entry duties associated with processing accounts payable invoices and manual purchase orders to ensure accurate payment in a timely manner
- Worked with Inventory Control to alleviate shrink by ensuring that the cost of goods are accurately recorded
- Worked closely with vendors to resolve billing issues ensuring that services are not interrupted
- Reconciled accounts with large credit balances.
- Assisted with special projects to clear old account balances and have collected over 500k
- Ensured that all monthly closing activities are accurately completed on time
- Worked with Operations to make recommendations for improving and implementing efficient and accurate policies and procedures
- Assisted with special projects when needed
0-5 years of experience
Resolve past due invoices by analyzing problems, communicating within Plants and with vendors via telephone and e-mail
- Receive and verify invoices and requisitions for goods and services
- Daily entry of resolved vendor invoices with matching appropriate authorized documents
- Answer vendor phone calls and provide answers to vendor requests
- Conduct regular vendor master record review to ensure duplicate and obsolete vendors are flagged for deletion, as well as notifying master data control for any changes to ensure all data is accurate
- Reconcile vendor statements
- Responsible for processing 200-300 invoices daily in this fast paced operation.
- Prepared and processed invoices and G/L coding.
- Posted invoice batches, verified vendor data, corrected payments and discount terms.
- Reconciled monthly statements. Reviewed past due invoices and collected back-up data.
0-5 years of experience
Managed all areas of HR including recruiting, interviewing, new hire training, and employee development and training
- Responsible for managing all employee benefits programs including open enrollment, claim filing, COBRA
- Managed all areas of a $45,000+ weekly payroll processing utilizing ADP, including ADP ez-Labor time
- Managed all areas of Accounts Payable including reviewing invoices for appropriate documentation and approval, maintaining all accounts payable reports, spreadsheets and corporate accounts payable files,
- Assisted in bi-annual inventory-responsible for tag control
- Managed all areas of safety including OSHA recordkeeping and training, coordinating safety committee
0-5 years of experience
Responsible for managing invoices regarding the company's finances and numerous invoices that then get delegated to different vendors.
- Enhanced computer skills through computer software that manage and document bills in FMS.
- Ensure all invoices are put into the right accounts and proper expense codes are used.
- Prepare Batches for check runs, ensuring all invoices are approved for submitting for payment.
- Help with period closing duties and high volume of invoices entry.
- Answer all vendors inquiries and respond to them in a timely matter.
0-5 years of experience
Created user friendly databases for various departments (A/P, Accounting and Vendor Support). Imported statements sent electronically weekly and monthly into database to run comparison reports.
- Designed an Error Tracking Log database to assist in capturing recurring reclassification items.
- Developed presentational reports and data for supervisor (PowerPoint slides, charts and graphs).
- Acted as liaison between A/P and Sr. Financial Analyst to help produce monthly accrual costs.
- Automated End of Month reports for General Ledger Manager.
- Ran monthly reports to check for inaccuracies, anomalies and price variances.
- Verified vendors invoices, statements, purchase orders by running comparison reports.
- Responded to Vendors regarding payments and effectively waived most late fees/finance charges.
0-5 years of experience
Work with Payables team to develop efficient payment techniques and procedures to maintain a minimum current
aging rate of 90%
- Forecast Company's budget on a weekly basis, and secure funds necessary to generate accurate payment runs
- Monitor the forecast-to-spend ratios and workload balances, and work with Payables team to meet performance
- Coordinate with vendors and the procurement departments to establish a paperless invoice review and payment
- Provide essential support and testing to system upgrades/conversions in Accounting and Supply Chain
- Provide quarterly Progress & Status reports of Accounts Payable to the Accounting Department and CFO
0-5 years of experience
Supervised and oversaw team in the Accounts Payable Department to ensure accuracy and timeliness of all transactions; posted invoices, reconciliation and cutoff at month's end.
- Researched, analyzed and rectified Accounts Payable discrepancies.
- Responsible for accurately monitoring, recording and maintaining the Company's largest accounts.
- In absence of Manager, responsible for cutting checks for inventory accounts and the weekly check run.
- Maintained departmental files.
0-5 years of experience
Work in a team setting to manage company's fiduciary cash flow
- Analyze carrier statements for accuracy and discrepancies
- Manage over $3,000,000 in insurance premium payables per year
- Manage special Cosmetics Insurance program by monitoring payments from clients, managing client cash (over $500,000 monthly), payments to the carrier, issuing cancellation notices and reinstatements in compliance with state laws.
- Work closely with counterparts on the NOVA program to ensure statement accuracy
- Develop long-term relationships with the account executives within the company and the insurance carriers, working together to provide the best service to our clients.
0-5 years of experience
Audited and analyzed more than 2000 vendor accounts by cross-referencing data on credit card statements, in
AS400 and in Order Management System, and various spreadsheets
- Recouped and accounted for over $550K in payments to vendors
- Research past payments to ensure that all vendor invoices are entered correctly into AS400
- Contact vendors via phone and e-mail to obtain copies of invoices, account statements, and credit memos
- Collaborate with coworkers to reconcile large accounts
- Manage credit card and check payments to vendors while adhering to company policies
0-5 years of experience
Handle check runs for multiple legal entities and ensure payments are processed in a timely matter
- Work with vendors to ensure account set-up, payment issues, billing issues, and aging reports
- Use SAP to process invoices for all kinds of areas such as Payroll, Benefits, Freight, and Non-Freight
- Process invoices as two-way matches or using POs
- Backup to AP supervisor and analysts
- Work with other accounting departments during closes
6-10 years of experience
Was promoted to this role for outstanding job performance as an Inventory Accounting Associate
- Supervise 10 AP clerks in a fast paced/high volume environment
- Reconcile vendor statements and their pre-paid accounts to ensure accuracy and identify missing invoices and credits
- Train new and existing employees on our Accounts Payable system in Oracle
- Reconcile 6 general ledger accounts to verify information and identify possible issues
- Perform and upload manual journal entries to log adjustments
- Resolve escalated Accounts Payable issues from vendors/customers and employees
- Tested, trained and implemented a new front end Accounts Payable imaging system
0-5 years of experience
Organize and provide P2P analytics. Maintain 15 Procure to Pay monthly regional dashboards.
- Escalation point for on shore AP issues, investigate and resolve vendor items.
- Work to resolution Parked and Blocked transactions. Resolve Vendor Debit accounts.
- Monthly CET audit review, monthly Stonehenge reporting storehouse review.
- Oracle Bank Reconciliation for BP Solar.
Billing Collections Cover Letter Examples
