What is a Guest Relation Officer?
A Guest Relation Officer, also known as a Guest Relation Coordinator or Guest Relation Specialist, is a customer service-oriented employee who essentially greets hotel guests. From escorting guests to rooms to assisting in arranging reservations, Guest Relation Officers ensure a pleasant and satisfying stay at a hotel. They also handle guest complaints, assist with the check-in process and explain all facility amenities, such as pool areas and restaurants.
Guest Relations Officers are primarily employed by hotels and other lodging establishments, but might also work for spas, theme parks or on cruise ships. As reported by the Bureau of Labor Statistics, those employed as lodging managers, such as Guest Relation Officers, will see an 8 percent job growth rate through 2024. This growth will be fueled mainly by continued growth in travel and tourism, but could be tempered by operational budgets from one hotel to the next that could cut back on management staff.
Guest Relation Officer Duties and Responsibilities
Provide Customer Service to Guests
Handle Guest Complaints
Assist in Developing Customer Service Satisfaction Programs
Guest Relation Officer Skills
Since Guest Relation Officers spend a great deal of time interacting with guests, it is important that they have strong communication, interpersonal and listening skills. They should also be aggressive problem-solvers and have the ability to manage crises successfully. Above average organizational and time management skills are also critical for Guest Relation Officers. Being detail-oriented and possessing the ability to work closely in teams also contribute to the success of this position. In addition to these important abilities, potential employers might seek Maintenance Planners with the following skills.
Core skills Based on job listings and other sources we analyzed, employers want Guest Relation Officers with these core skills. If you want to work in this position, focus on the following.
- Responding quickly and efficiently to guest concerns
- Assisting guests throughout the check-in process
- Relating information about amenities and other relevant information for incoming guests
- Contributing to the development of customer satisfaction programs
Advanced skills While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Guest Relation Officer toolbox and broaden your career options.
- Strong math skills and understanding of basic financial concepts
- Proficiency in Microsoft applications such as Word, PowerPoint and Outlook
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Guest Relation Officer Q & A
What are some of the core duties performed by a Guest Relation Officer?
Basse: My responsibility is not to meet a guest’s needs, but to anticipate them. I am the face of the business, and ensuring each guest has an experience worth boasting about is in my hands. My core duties include knowing the area I serve, and all events and dining in my area, as well as building relationships with local businesses in order to create partnerships for our guests.
What skills do Guest Relation Officers use most?
Webb: The best customer experience officers understand that the foundation of their job is to gain far better insights about what customers want across a range of customer personas. This means that they need to understand new tools like social analytics, CRM and a range of data analytics that give them the insights as to how customers are accessing and utilizing a range of customer touch points. Customer experience officers need to develop formal Customer Experience (CX) strategies that they can then deploy to the way in which they engage customers and train employees.
Basse: We focus on providing professional and upscale service, but we are also responsible for analyzing customer feedback and implementing new tactics to improve our guest experience. Excelling at guest relations means creating an experience for your guest. It’s what sets good companies apart from great companies.
What would you find to be the most rewarding thing about being a Guest Relation Officer?
Basse: The best part about my job is seeing happy guests who return to stay with us.
Guest Relation Officer Salary
Guest Relation Officer Resources
Below you will find a list of additional resources that we compiled to help you understand all that being a Guest Relation Officer entails. You will find resources that not only explain job functions that also offer networking, personal outlooks and more.
On the WebHotelogix Blog
From management practices to technologies that enhance guest experiences, this blog, hosted by a company that creates technology for hotels, offers various articles of interest to Guest Relation Officers.Hospitality Technology Matters: A Blog by ALICE
Hosted by another hospitality technology manufacturer, this blog offers articles addressing ways in which technology and the human touch can be combined to deliver customer service for hotel guests.
Industry GroupsGuest Relations Association (GRA)
Established in 1957, the GRA offers networking opportunities for those in the guest relations field. Members can also attend conferences, gain insight into best practices and more.American Hotel & Lodging Association (AHLA)
From advocacy events to webinars, the AHLA offers professional development and networking for various professionals in the hospitality industry, including Guest Relation Officers.
BooksHotel Front Office: Guest Services Management
A short but detailed look at the duties of front desk personnel, including Guest Relation Officers. Designed for both new and current professionals in this field.Managing Quality Service in Hospitality: How Organizations Achieve Excellence in the Guest Experience
Those interested in a career as a Guest Relation Officer will find useful details about strategies on how to enhance guest experiences. Examines the successes of companies such as the Marriott and Walt Disney Company and contains interviews and case studies.