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Purchasing Assistant Resume Samples
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6-10 years of experience
Communicated and advised Project Managers and Superintendents on cost effective motives that reduce cost by at least 20 % than expected
- Communicated and advised Superintendents and Project Managers of purchasing options and to gain approvals
- Consulted with immediate managers on action research steps and preemptive suggestions that could reduce cost or make procedures more simplified
- Advised, implemented and informed the effected individuals in regards to pertinent Subcontractor Documents and /or other documents for assisting the job to commence
- Purchased small tools, consumables, safety and office supplies for selective jobsites; which reduces cost by at least 25% to the organization and the individual jobsites
- Communicate with vendors to gain reasonable prices while assisting them with more concrete contract business ( win/ win outcome)
6-10 years of experience
Maintained inventory control to ensure supplies and special order items are available for timely delivery.
- Monitored industry prices to obtain best available pricing.
- Evaluated and improved processes to effectively fulfill purchase orders.
- Established relationship with new vendors; maintained and built upon existing vendor relationships.
- Ensured vendor invoices are documented and processed in a timely manner.
- Resolved order discrepancies and processed returns to vendors.
- Fulfilled various administrative duties.
10+ years of experience
Performed multiple tasks and worked cooperatively with both internal and external customers, all while maintaining confidential information
- Full understanding of the intricate details of the distribution process
- Interfaced with management, purchasing associates, accounts payable associates, branch warehouse and customer service personnel, brokers, vendors, information technology, customers and other distributors
- Involved with special projects and work closely with E-3 automated purchasing system
- Monitored inventory loss prevention and safety within the protein area
- Maintained files for buyers, directors and VP's. Also created forms and reports for the protein buying group
- Organized monthly buying promotions for buyer and confirmed purchase orders and delivery times/dates
0-5 years of experience
Studied standardized specifications, establishing and maintaining working technical knowledge of the goods or services to be purchased
- Prepared purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services
- Reviewed, entered, and maintained manual and computerized records of purchase requisitions and mechanical data, items purchased, costs, schedule of deliveries, vendor performance, inventories
- Monitored production and deliver status of ordered materials and outsourced items to troubleshoot
- Notified Department heads regarding the status of incoming shipments
0-5 years of experience
Responsible for efficiently developing detailed purchase orders for raw materials and supplies.
- Confirmed day-to-day purchase orders. Prepared daily Material Demand reports and open Purchase Order reports.
- Analyzed Inventory in regards to raw material and supplies.
- Communicated effectively with Suppliers on product costing and lead times/shipping dates.
- Evaluated Supplier performance based on conformance and non-conformance deliveries.
- Address Freight carriers on freight cost and scheduling.
0-5 years of experience
Managed purchase orders for 16 vendors from start to finish in a timely, professional, and accurate manner
- Effectively communicated with buyers, vendors, and supply chain personnel to resolve backorders and delays
- Researched competitor pricing and made adjustments when necessary to ensure profit maximization of company
- Assisted buyer with a variety of tasks using company database, Microsoft Excel, Word, Access, and Outlook
0-5 years of experience
- Increased stakeholder satisfaction and productivity with clear communication among the work place.
- Analyzed the suppliers and select the best fit.
- Negotiated with suppliers to have the best deal and established good relationship to build trust with suppliers.
- Communicated between vendor and customer on scheduling and delivering progress.
- Maintained inventory by counting weekly to ensure the quantity are correct.
- Planed and prepared documents including business contract and products information for business meeting.
0-5 years of experience
Worked under the direction of the Purchasing Director and assisted in purchasing functions
- Technical and administrative assistance provided to the purchasing department by generating purchasing documentation spreadsheets and email communication
- Responsible for sourcing, procurement and supplier management functions, transitioning and setting up all new items in the system for availability, while ensuring accuracy
- Coordinated purchasing functions including purchase order processing, delivery arrangements, expediting, record maintenance and reports
- Monitored Low level inventory items for four different warehouse locations, and based on movement and provided direction to import coordinator to resolve possible stock out issues
- Trained all new purchasing employees on standard office procedures and practices, monitored employee progress and provided status reports to management as requested
0-5 years of experience
Proactive with vendor negotiation, aggressive quoting strategies, and freight agreements leading to $30k in quarterly cost savings.
- Increase production output and revenue for snowplow installations in 3 locations with accurate preseason projections and freight logistics.
- Initiate VMI (vendor-managed inventory) agreements to maximize efficiency and reduce labor hours spent on stock maintenance.
- Analyze cost and inventory reports to maximize profit and defer procurement until physical inventory is required to complete active jobs.
- Manage three purchasing employees, and report performance to senior staff.
- Coordinate shipments and lead times with scheduled production dates to reduce unused inventory, and schedule distribution of Dejana Cargo manufactured (CGO) parts.
- Obtain preferred vendor pricing, quantity discounts, and special quotes to maximize profit margins across eight warehouse locations.
- Design and implement Standard Operating Procedures for training of new employees.
6-10 years of experience
Managed Inventory of approximately $20 million in stationery items.
- Performed Inventory valuations on Furniture and Appliance.
- Managed Logistic in distribution of stationery daily to head office and thirty four branches island wide.
- Negotiated Suppliers terms and conditions.
- Interacted with suppliers and internal customers to achieve organization objective.
- Reconciled all invoices to purchase order and payment.
- Communicated with Directors and Managers periodically to improve inventory management.
- Provided administrative support for Departments.
0-5 years of experience
- Generated purchase orders for new starts (average of 5 per week)
- Coordinated and analyzed vendor bids and/or takeoffs and maintained in database
- Determined material demands and purchased items accordingly to ensure availability when materials were needed
- Identified and negotiated pricing with multiple vendors and obtained the best pricing for the highest quality
0-5 years of experience
Assisted category managers with sourcing vendors
- Created purchase orders and expedited delivery dates
- Verified if invoices should be paid and resolved receipt and invoice discrepancies
- Managed sending and receiving vendor data between engineering and vendors
- Stored vendor data and expedited document approvals
- Ensured vendor data was received in accordance with purchase orders
- Helped engineering create new system for storing vendor data
6-10 years of experience
JD Edwards/Oracle daily use
- Maintained large volume company Visa Card orders monthly ($300K-$1M) Paymentnet
- Updated/Maintained internal district purchasing catalog of Technology products
- Advised end users on proper Technology and contracted vendors to fit their order
6-10 years of experience
- Data Entry, Spreadsheets, Invoicing, and Scanning documents into Document Imaging
- Created company fliers, coupons and Specials Sheets
- Provided excellent customer service to vendors on all invoicing and billing issues
- Accurately reconciled the statements each month and confirmed all bills where properly keyed into the system
0-5 years of experience
Responsible for purchasing at three company sites: Houston and Pasadena, TX and Baton Rouge, LA.
- Managed the replenishment of products within assigned categories to ensure supply is balanced with demand at the best price.
- Performed administrative functions such as purchasing system management price verification and new item requests.
- Logistics Management-scheduled freight for all internal and external orders at the direction of the Materials Manager.
- Assessing accuracy of receipts and inventory for purchase orders reconciliation, utilizing Peach Tree system.
- Attended weekly production meetings to help inventory maintain appropriate levels ahead of production schedule.
0-5 years of experience
- Initiated purchase orders and amendments in SAP for standard or special parts and/or services.
- Instituted a professional development and training model for the Purchasing department across all tiers.
- Processed requests to add new vendors and managed an approved supplier list of nearly 1,000 companies in SAP.
- Secured, analyzed and negotiated quotations to recommend suppliers based upon best value, top tier quality and on time delivery in full for both active and new vendor relations.
- Trained and recognized as an internal auditor to help maintain standards of ISO, TS and company specific QMS: TS 16949 / ISO 9001 / ISO 14001.
0-5 years of experience
Administered AT&T, Staples and Citibank business accounts and incoming order requests
- Managed database of 20+ hotel contracts for company on national level
- Analyzed invoice quotes and evaluated reports to identify possible cost savings
- Prepared records of active contracts and updated departmental websites with existing vendors
- Provided optimal service and communication between departments, vendors and employees for purchase orders
- Assisted in the recruiting and interviewing process of candidates
- Accommodated employees with variable work concerns and personal issues
- Organized company events such as new hire orientation, blood drives and holiday parties
- Maintained employee personnel and health files
- Conducted employee benefit programs
6-10 years of experience
Entered Purchase Orders into business software and processed them as required
- Reviewed Purchase Order Acknowledgments; forwarded conflicting documents to Purchasing Manager for review
- Assisted the Purchasing Manager in maintaining the Approved Supplier List
- Collaborated with Manufacturing Engineering and the Quality Document Control departments to process Subcontractor Quotations and update Subcontract Processing Requirements
- Processed and submitted forms and equipment orders for booth reservations for trade shows.
0-5 years of experience
Transmitted, reproduced, and filed vendor information on behalf of corporation
- Gathered, and provided correspondence to various hospital divisions
- Produced, and finalized purchase orders on behalf of company branches
- Validated invoice billings
- Prepared, and labeled surgical supplies intended for various departments
0-5 years of experience
Helped process all purchase orders for engineering, projects and special orders averaging over a million dollars for the year.
- Reported directly to the Purchasing Manager, assisting with vendor selection and cost details.
- Maintained direct contact with suppliers and customers to resolve missed deliveries, pricing discrepancies and revised orders.
- Directly responsible for transferring valves and parts between all [company name] warehouses
0-5 years of experience
Heavy data entry in to Access database.
- Generated generous amounts of purchase orders.
- Created Commitment of Payments to vendors/suppliers that provided work at residences
- Corresponded via email to all vendors/suppliers.
- Communicated daily via telephone/email to all field Construction Managers, Purchasing Agents and Construction Assistants; in regards to their perspective properties and vendor schedule assignments.
- Scheduled all vendor/suppliers for each property according to location, Construction Manager and property value; while maintaining log of all property assignments.
- Managed Access database that held all property information: address of property, internal/external notes for properties, maintained accurate accounting of property dates. (start/closing)
- Generated detailed Excel reports to Purchasing Director, V.P. of Construction and Controller.
0-5 years of experience
Coordinated Purchasing Manager's meetings, conference calls and maintained calendar
- Discovered and researched new vendors for material goods and services with various tools
- Dispatched vendor packages to new companies for signature, Certificates of Insurance and checked references
- Obtained proposals ensuring specifications were met
- Negotiated with vendors on pricing and services to achieve the best value
- Ensured current vendors maintained compliance to contracts
- Maintained all equipment specifications in company's shared drive
- Trained new personnel
- Promoted to the position of Environmental Project Management Coordinator
0-5 years of experience
Sourced and negotiated pricing for 200 items with an annual purchased value of $10million
- Sourced products internationally
- Worked with diverse populations, conversant in Chinese
- Developed experience in a variety of purchasing activities
- Negotiated pricing of annual purchases in excess of $10M
- Skilled in all phases of procurement, from concept to product roll-out.
- Played essential role in product design and development by supporting engineering efforts
0-5 years of experience
Assisted with order/inventory management of a $50+ million annual budget
- Supported Purchasing Department with overall administrative aspects of order and inventory management to support corporate initiatives/goals
- Worked directly with external suppliers and vendors to ensure timely receipt of inventory
- Coordinated all product deliveries with Freight companies and Warehouse Management Team
- Monitored 126 customer driven special program orders and coordinated receipt of inventory
- Responsible for data entry maintenance of the vendor record database
- Front Desk Reception responsibilities
- Worked directly with various internal departments (Sales, Merchandising, Accounting, Warehouse, Customer Service) and external departments (Suppliers, Transportation Companies)
0-5 years of experience
Procured medical goods and services for our customer service departments
- Communicated with vendors on a daily basis
- Provided customer service daily to our hospital and university staffs
- Researched products for best cost savings
- Assisted with new project bidding
- Advertised ads on state contract reporter negotiating local state contracts
- Prepared spreadsheets and obtains details for price increases
0-5 years of experience
- Effectively Managed Dell return-exchange orders.
- Prepared purchase orders for calibration or repair on test equipment.
- Provided clerical support to entire purchasing team.
- Managed accurate returns of our equipment within estimated completion dates.
10+ years of experience
Responsible for placing purchase orders for all engineering related materials and supplies, special orders, expedited orders, late reports, and call in orders.
- Negotiated with vendors to remain within limitations or standards established by Oneac.
- Scan in cards to put on order, bar code transfer to AS400, print out orders and manually
- Followed ISO guidelines utilizing SOP and SCAR's
- Contact suppliers on adjustments, incorrect material and delivery concerns.
- Enter and maintain accurate purchasing information in the AS400 system (EDI system)
- Maintain files on ONEAC purchase orders and requisitions.
- Follow up on late orders on a daily basis and adjusted delivery dates as necessary to reflect current status, or closed, as required, i.e. Partials.
0-5 years of experience
- Assisted Senior Sales and Purchasing staff procure purchase and sales orders
- Developed sales strategies to assist account managers in servicing and retaining accounts
- Researched and established fair market values through direct and broker sales
- Created daily reports for gains and losses via Pentagon system
- Back-up front desk receptionist: Handled heavy volumes of inbound calls; guest reception
0-5 years of experience
- Facilitated purchasing by requesting and checking quotes, placed orders, and prepared purchasing orders, including use of Steel 2000 software
- Cross checked shipping documents to ensure accuracy, appropriate documentation, order completion
- Communicated shipment and inspection times to appropriate personnel
- Prepared and distributed purchase order packets to accounting and receiving departments
- Received items in Steel 2000 software, scanned mill certificates, and performed filing and other business activities as needed
0-5 years of experience
Placed orders for suppliers and services under direction of Purchasing Manager
- Input all necessary information into a Materials Management Information System
- Monitored open order list and follow-up of orders on pre-determined time interval
- Arranged for expediting of shipments and informed departments of schedules
- Conferred with inventory locations to maintain proper levels of inventory
- Prepared invoices and communicated discrepancies to vendors and suppliers
Purchasing Cover Letter Examples
