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Accounts Payable Specialist Resume Samples
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Candidate Info
years in workforce
year at this job
Bachelor of Arts
Master of Arts
Senior Accounts Payable Specialist
Oversaw day-to-day operation in a high volume accounts payable environment. Reported to Accounting Manager.
- Ensured payments (invoices, expense reports and check requests) for 19 different healthcare locations were processed in a timely and accurate manner.
- Verified accuracy of A/P batch output to ensure correct vendor coding which resulted in 60% reduction in vendor reclassification.
- Identified new cost-effective vendors during acquisitions' process and managed their integration which resulted in 15% cost saving.
- Improved A/P approval process reducing late fees from 40% to 10%.
- Reconciled 11 medical supplies accounts in one month to ensure correct billing.
- Conducted monthly closing process, accruals and journal entries.
- Trained new employees and managers on A/P systems and policies.
Candidate Info
years in workforce
months at this job
Accounting
Accounts Payable Specialist
Managed accounts payable utilizing Quickbooks Pro in excess of $100,000 per week divided among 5 companies
- Entered all invoices to be paid by check or bank draft
- Maintained and updated vender files
- Generated and balanced accounts payable reports to vendor statements
- Created and maintained file system to easily access vendor documents
Candidate Info
years in workforce
years at this job
Bachelor of Science
Accounts Payable Specialist
Handled A/P for four separate entities.
- Full Cycle Accounts Payable. Processed up to 250 invoices/month averaging $1.5 million.
- Monitored accounts with 300+ vendors. Responded to vendor payment inquiries. Investigated pricing discrepancies.
- Provided accruals and proposed journal entries for month end reporting.
- Generated year end schedules and work papers for audit.
- Managed expense reports. Reconciled credit card purchases.
- Worked directly with senior management and auditors.
Candidate Info
years in workforce
years at this job
Administrative Assistant II / Accounts Payable Specialist
Provided administrative support to Nursing Home Administrator, Director of Nursing and other members of the management team.
- Functioned as back-up to the Admissions Director, Medical Records Director and Business Office Coordinator.
- Successfully managed accounts payable, supervised control of inventory, and maintained equipment and technology.
- Directed incoming calls; initiated new vendor application process.
- Planned and coordinated in-house holiday fundraiser(s) that netted over $1,500 in revenue.
- Typed and printed purchase orders.
- Pulled and processed invoices from vendors' designated websites.
Candidate Info
years in workforce
years at this job
Accounts Payable Specialist
Assisted with training and analyzing work flow processes.
- Implemented a digital approval process that increased productivity by 30%
- Acted as point of contact for all East and South Region AP personnel for operations and procedural questions.
- Worked as an integral part of a team that implemented new procedures to reduce costs more than $500,000 annually.
Candidate Info
years in workforce
months at this job
Economics
Accounts Payable Specialist
Established and maintained relationships with new and existing vendors and property
managers through Outlook
- Analyzed and problem solved discrepancies
- Managed the corporate debt journal entries of 15 individual properties
- Accurately and timely processed over 50 daily vendor invoices and employee expenses
Candidate Info
years in workforce
years at this job
Medical Billing And Coding
High School Diploma
Accounts Payable Specialist
Ensured Accounts Payable were paid in an accurate and timely manner while adhering to departmental policies and procedures
- Process 2 way and 3 way PO matching invoices utilizing the designated Finance accounting system. Process 2 way manual payment requests
- Printed disbursement checks, ensuring all necessary documentation is attached and obtaining supervisors' approval according to departmental procedures
- Created reports and spreadsheets for vendors and consultants
- Conducted research and compile data for report preparation resolving any discrepancies with data
- Trained new hires and made sure their "on boarding" process ran smoothly
- Assisted supervisor with special projects
Candidate Info
year in workforce
months at this job
Business Administration
Accounts Payable Specialist
Processed invoices for payment by making comparisons to purchase order/subcontract, prices, payment terms, and freight charges.
- Coded and entered all data into cost collection system
- Reconciled vendor statements, researched and corrected discrepancies
- Maintained files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Candidate Info
years in workforce
years at this job
Accounting
Accounts Payable Specialist
Opened and scanned mail daily into a PDF file.
- Managed the accurate and timely processing of up to 1,200 invoices per month.
- Prepared check run and processed 300 plus checks twice a week.
- Processed invoices, purchase orders, credit memos, and payment transactions.
- Instituted thorough cross-checking of pack-lists, receivers, and invoices.
- Renegotiated payment terms with dozen of suppliers/vendors from Net 7 to Net 30 days.
- Improved cash flow and helped facilitate company's profits.
Candidate Info
years in workforce
year at this job
Early Childhood Education
Accounts Payable Specialist/accounting Clerk
Process Accounts' Payable transactions and perform accounting activities involving account maintenance, journal entries and reconciliations.
- Processed Accounts Payable transactions which included generating checks, organizing, distribution and month end journal entries.
- Performed bank reconciliations for the Accounts Payable account and updated the general ledger system as needed for outstanding checks.
- Maintained and organized Accounts Payable files.
- Researched and resolve customer inquiries timely and provided exceptional customer service.
- Provided administrative support for the department as well as to the Controller.
Candidate Info
years in workforce
years at this job
Accounts Payable Specialist
Manages invoicing for 150 suppliers/sub-contractors; monitors invoicing process for accuracy and trouble- shoots payment issues. Role has been expanded to include overseeing the weekly check run, managing the Positive Pay system through the bank, as well as supporting Payroll with employee expenses.
- Manages $2M/year in supplier/sub-contractor payments, maintaining 100% accuracy in the payment process.
- Sorted and organized supplier/sub-contractor payment records and developed complete filing system for department where no system existed before.
- Acknowledged for initiative and willingness to support the Payroll Department in addition to current responsibilities, with managing employee expense payments using NetSuite Accounting software.
- Enjoys positive working relationships with suppliers & subcontractors; recently recognized by supplier for commitment and follow-through to resolve payment issues.
Candidate Info
years in workforce
years at this job
Accounting 1 And
Property Accounts Payable Specialist
Handled daily A/P processes; managed vendor/supplier relations; and handled the timely, accurate processing of invoices, credit memos and payment transactions. Worked closely with accountants to maintain adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.
- Managed the accurate and timely processing of up to 5,000 invoices per month for over 200 commercial properties, both large and small real estate companies. All invoices were scanned and approved through our software system.
- Assisted in implementing invoice approval system, Yardi Payscan, where property managers and accountants can approve invoices online which propelled efficiency gains and significant time- and cost-savings.
- Consistently maintained accuracy inputting invoice information into system and working with Asset Managers when approving invoices to pay.
- Worked diligently to ensure all 1099s and 1096s were printed accurately and timely.
Candidate Info
months in workforce
months at this job
Accounting / Computer Science
Accounting
Accounts Payable Specialist
Responsibilities: Produced, maintained, processed and organized business expense reports and invoices to ensure timely payment.
- Processed 200+ incoming invoices on a weekly basis.
- Updated and prepared payment records accounting for 300+ expense accounts.
- Engaged management/controllership to approve bill payment.
- Coordinated with the Treasury Accountant to ensure timely invoice processing and payment.
Candidate Info
years in workforce
years at this job
Accounting
Computer Science
Accounts Payable Specialist Ii
Instrumental in executing matching, batching, coding and entering invoices, posting and reconciling batches, researching and resolving accounts payable issues, sub ledger to general ledger and maintaining account reconciliations.
- Facilitate reconciliation of bank statements with ePlus invoices in effort to identify discrepancies as well as manual invoicing and coding of certain purchase orders.
- Collaborate efforts with purchasing and invoicing departments to resolve price discrepancies and items billed.
- Complete monthly GL account reconciliations and full cycle A/P accounting.
- Review A/P Batches for inaccuracies made by co-workers while training two new hires to support top performance.
- Designed spreadsheet tracking system for RMA's, returns, and credits while strengthening communication between various departments.
- Cut 2% costs in shipping with institution of new freight rules and oversaw operations of 2 staff.
Candidate Info
years in workforce
months at this job
Business Management
Accounts Payable Specialist
Processed payables and worked with vendors in expediting purchases in SAP
- Called vendors regarding questions or discrepancies.
- Coded invoices for payment purposes & reconciled bank statements.
- Matched purchase orders with invoices, noted any discrepancies, researched and corrected problems.
- Created and maintaining all accounts payable vendor files for the entire company
Candidate Info
years in workforce
years at this job
Business Administration
Accounts Payable Specialist
Completed accurate and timely processing of 2,000 invoices ($3M+), purchase orders, credit memos, and payment transactions per month for large, multi-site organization
- Instituted thorough crosschecking of pack-lists, receivers, and invoices that halted a previous history of thousands of dollars in overpayments to suppliers ($50,000+)
- Maintained excellent credit line and relationships with vendors and suppliers while responsible for completion of month-end closing reports and monthly check running processes
- Updated existing office procedures in order to resolve backlogged work, restore order and organization to processes/records, and correct billing/invoicing/journal entry errors
- Responsible for Accounts Payable staff and processes, including coding invoices, preparing journal entries, and daily deposit reconciliation
- Performed additional functions such as running background credit checks for new customers, payroll preparation and distribution, and employee time scheduling/management
- Ordered and maintained inventory of office supplies for 31 locations as well as performed all filing, faxing, copying, scanning, and e-mail responses for office
Candidate Info
years in workforce
year at this job
Business
Accounts Payable Specialist
Processed 200-230 invoices for payment, to include; batching, reviewing, matching of 80-100 checks disbursed to invoices for bi-weekly payment
- Performed account reconciliations for various vendors
- Maintained orderly and complete vendor files
- Maintained vendor Insurance Certificates and W-9 files
- Trained all temporary staff hired for the Accounts Payable department
Candidate Info
years in workforce
year at this job
Accounting
Business
Business
Accounts Payable Specialist
Analyzed and updated all company vendor files for 1099 preparation per IRS guidelines.
- Processed routine accounting transactions, including research and discrepancy resolution.
- Processed Accounts Payable invoices check requests and expense reports.
- Created standard operating procedures for various processes within the department.
- Applied manual ACH payments to open invoices.
- Reconciled corporate credit card monthly.
- Trained accounting staff on various processes and procedures.
- Negotiated with vendors to change their billing to benefit the company.
Candidate Info
years in workforce
years at this job
Business Administration
Accounting
Accounting
Accounts Payable Specialist
Handled all Accounts Payable functions including accurately processing high volume invoices, expense reports, credit memos, weekly check runs, electronic payments and related reports in adherence to corporate, accounting, and GAAP standards.
- Processed inter-company funding involving foreign currencies and sales tax payments via electronic transfers.
- Audited and reviewed employee travel expense reports against company policy and processed payments via Concur Solutions or check request. Also completed the related journal entries.
- Monitored Accounts Payable aging, invoice on hold reports, purchase order allocations, fixed assets, items to be capitalized, and account balances.
- Monitored legal charges, allocations and payments, and resolved discrepancies as appropriate.
- Held accountable for the prompt quarterly payment of Board of Directors' fees; the company's lease agreements, applications, monthly rental payments, monthly fund transfers for international subsidiaries, and contract labor.
- Conducted weekly, monthly, and quarterly period close along with general ledger postings, generated period end reports and accruals, and processed journal entries and account reconciliations.
- Handled accounts payable inquiries from employees and vendors, and reviewed files and records for compliance with company policies and government regulations.
Candidate Info
years in workforce
years at this job
Hotel / Restaurant Management
Business Administration
Accounts Payable Specialist
Paid invoices without purchase orders from eight markets within company.
- Managed monthly spreadsheet for pharmacy vendor and balanced monthly totals.
- Helped with scanning project to enable regions to see invoices online.
- Keyed weekly payroll liability spreadsheets sent from eight markets within the company.
Candidate Info
years in workforce
years at this job
High School Diploma
Accounting And Bookkeeping
Accounts Payable Specialist
Reviewed and processed company invoices & employee monthly expense reports
- Assisted with processing and distributing employee payroll checks
- Processed check runs twice a month
- Established and maintained client/vendor relationships
- Performed standard office clerical work, such as typing, filing, etc.
Candidate Info
years in workforce
years at this job
Accounts Payable Specialist
Established and managed vendor relationships; researched and resolved vendor issues.
- Prepared monthly reports, P.O. accuracy, and ensured that invoices were processed in a timely manner.
- Disbursed weekly payable checks and maintenance of AP files.
- Provided suggestions to increase AP efficiency, and worked with upper management in keeping the AP process clean.
- Worked with employee travel expense, received, and matched, coded invoices.
- Reconciled vendor statements and GL accounts.
Candidate Info
years in workforce
years at this job
Business Administration
Sociology
Senior Accounts Payable Specialist
Responsible for reconciling accounting errors created by nontaxable versus taxable capital purchase orders.
- Confidential communications with internal and external customers regarding their vendor accounts.
- Responsible for improving the invoice payment efficiency by enrolling 2400+vendors on the company's ACH/EFT distribution.
- Successfully maintains the company's Unprocessed Invoices Master Excel Database and have identified and resolved $2,000.000+ in mismatched and misrepresented invoices.
- Responsible for training new accounts payable employees.
Candidate Info
years in workforce
years at this job
Accounting
Financial Analyst/accounts Payable Specialist
Prepared financial reports for regional managers to communicate the status of financial commitments.
- Provided support for simple to moderate budget projects, month-end reporting and various reports.
- Analyzed, researched, and processed invoices for payment within the south east region.
- Prepared requisitions, purchase orders, charge codes, credit checks, adjustments and new accounts.
Candidate Info
years in workforce
months at this job
Accounts Payable Specialist
Obtained authorization for payments; prepared and scheduled disbursements
- Posted and reconciled account and vendor transactions
- Resolved discrepancies through investigative processes
- Prepared month end A/P close by investigating past due accounts
- Processed 200-300 invoices a week for weekly payment through Great Plains
Candidate Info
years in workforce
years at this job
Bachelor of Arts
Accounts Payable Specialist
Handled accounts payable responsibilities for five branches located in two states.
- Communicated with (9) owners/officers from all branches.
- Negotiated directly with vendors/suppliers re: any discrepancies, questions, or disputes.
- Audited, approved, processed, and paid an average of 150 monthly expense reports.
- Verified and processed an average of 500 invoices monthly for accuracy in accordance with the corporate purchasing and payment policies.
- Cut and dispensed checks in a timely and accurate manner for all payables.
- Met regularly with the corporate Executive Committee, CEO, and CFO to answer any payables questions and to ensure that all checks are signed and disbursed in a timely manner.
- Located and processed extra revenue from business partners through rebate and awards programs (i.e. IBM Partner Rewards Program and IBM Business Pro Plan Program).
- Worked as liaison and administrator for all IBM products rebates and awards programs globally.
Candidate Info
years in workforce
years at this job
Accounting
Accounts Payable Specialist
Performed full-cycle Accounts Payable process for 3 companies: verifying, coding, data entry, batching, check runs, reconcile vendor statements
- Processed up to 400+ invoices per week for 3 separate companies
- Reviewed invoices to verify accuracy, approval and appropriate documentation prior to processing for payment
- Audited and processed credit card bills
- Verified and processed employee expense reports
Candidate Info
years in workforce
year at this job
Accounting
Business Management
Accounts Payable Specialist
- Received and routed vendor invoices through the workflow system
- Participated in software implementation for WMS in SAP, testing accounting modules to insure they were working properly, documented new process
- Assisted in centralizing corporate A/P by verifying input data coordinating to ensure with vendors, employees, and buyers the integrity of purchase order process
- Filed and maintained historical records after processing
- Work with staff to prepare budget by distributing departmental budget worksheet and ensuring that budget line items and accounting line items are in sync
- Reconciling certain balance sheet accounts by examining the general ledger at the transaction level to determine write offs/adjustments for physical inventory and maintenance repair operations
- Prepared and recorded A/P accrual for month end close
Candidate Info
years in workforce
years at this job
Accounting & Business Information Systems
Accounting
Business Information Systems
Senior Accountant / Accounts Payable Specialist
In charged of Accounts Payable and Accounts Receivables; processed weekly check runs; customer invoicing, and cash application.
- Maintained and reconciled various general ledger accounts, including preparing and posting journal entries, reconciliation of sub-ledgers.
- Performed month-end closing tasks, prepared aging reports, researched discrepancies and prepared various account analysis, and reports.
- Supported external auditing of general ledger financial information by Deloitte.
Candidate Info
years in workforce
months at this job
Accounting
Accounts Payable Specialist
Maintained files for electronics vendors
- Maintained and processed invoices for electronics vendors
- Provided daily contact with vendors regarding past due invoices
- Decreased past due and mismatched invoices & payments while service as Specialist.
Candidate Info
years in workforce
months at this job
Bachelor of Science
Genetics
Accounts Payable Specialist
- Reviewed, entered, coded and processed all reoccurring bills in a timely manner.
- Reviewed all invoices for appropriate documentation and approval prior to payment; processed 3 way P.O matching invoices of up to 100 plus lines and entered up to 400 invoices per week; prioritized invoices according to cash discount potential and payment terms.
- Reconciled vendor statement by researching and correcting discrepancies; worked with various departments to resolve any purchasing, receipt, or payment disputes.
- Investigated and resolved problems associated with processing of invoices and purchase orders; reconciled various accounts by identifying errors in posting or omission by applying appropriate accounting standards.
- Responded to all vendor inquiries; updated and maintained vendor database; maintain files and documentation such as vendor contracts and property leases; 1099 maintenance.
- Audited and verified expense reports were accurate; entered and processed expenses reports for payments.
- Processed check request; prepared and performed check runs for multi companies; processed and posted electronic transfers and payments.
- Maintained, entered, and processed contractor timesheets.
- Assisted in month end closing and performed other duties required to support the accounting department.
Candidate Info
years in workforce
year at this job
Computer Information Systems
Accounts Payable Specialist
Processed check requests, expense reports, standard and purchase orders using Oracle Enterprise software
- Processed weekly check run and international billing
- High volume invoice processing for multiple (5) companies, 3-way match and direct expense entry.
- Audited expense reports and American Express charge account.
- Reconciled supplier statements, filed paid and pending invoices.
Candidate Info
years in workforce
months at this job
Accounting
Education
Accounts Payable Specialist and Human Resource Assistant
Handled daily A/P processes; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.
- Maintained adherence and communications with corporate and accounting departments; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.
- Assisted with the HR department; completing new hire paperwork, entering employee information into four separate software programs, filing worker comps claims with SAIF.
- Processed bi-weekly payroll for 300+ employees; computing all wages, commissions, tips, garnishments and insurance payments
- Member of the Safety Committee; creating and maintaining the Safety Binder for Salon locations.
Candidate Info
years in workforce
years at this job
Business Administration
Business And Computer Science
Accounts Payable Specialist - Tier II Senior Processor
Responsible for processing PO and non-PO invoices for G, H, T-Z vendors by obtaining approvals and matching invoices to purchase orders; reconciled statements and sent invoice rejection and short pay letters to vendors; responded to vendor invoice inquiries in shared e-mail box; reviewed invoice and check request record entries by others to ensure accuracy and SOX compliance; and processed accruals of invoices for month end close.
- Processed and prepared electronic upload of all freight invoices for entire company to minimize manual invoice record entries.
- Hosted weekly conference calls with five of the top 25 vendors to discuss payment status as well as ongoing issues ensuring open communication.
- Uploaded electronic invoices for (cell tower and facilities) utilities and facilities rent
- Researched unpaid invoices and provide suggestions to vendors to improve invoice payment within terms.
Candidate Info
years in workforce
years at this job
Accounting And Payroll
Accounts Payable Specialist
Updated and streamlined the Accounts Payable, Purchasing, and Receiving, procedures & processes. A cost savings, of time and material, of over $140K.
- Implemented electronic imaging process of vendor invoices and support documentation, necessary for audits.
- Follow coding and payment policies dictated by government manufacturing contracts.
- Verification of intercompany balances cleared through ZBA and Revolver Accounts
- Process journal entries to transfer materials, job costs, and reconcile balances in checking accounts, as well as other Balance Sheet accounts.
- Calculation, and filing of Sales and Use Tax returns, electronically.
Candidate Info
years in workforce
years at this job
Business Information Systems
Accounts Payable Specialist
Processed product and expense invoices accurately including proper general
ledger account code and obtain approval for payment
- Received and maintained records for invoices, packing slips, bills of lading,
- Matched invoices to purchase orders receipts in Visual accounting systems
- Worked with receiving department for any product discrepancies (i.e., over shipment, short shipment, damaged products) and provided vendors with
- Issued travel reimbursement vouchers and petty cash
- Prepared electronic funds transfer internationally and domestic
Candidate Info
years in workforce
years at this job
Business Management
Technology
Accounts Payable Specialist Team Lead
Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues.
- Trained users and served as the primary "go-to" troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings.
- Reconcile bank balance, record general ledger entries.
- Distributing daily incoming invoices to management for approval and following up on timely return.
- Assisting with month end closing procedures.
- Responsibilities also include handling the resolution of account discrepancies and procedural inquiries.
- Daily A/P processing; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices.
- Maintained adherence to corporate accounting and; addressed escalated issues from vendors regarding accounts payable.
- Managed the accurate and timely processing of up to 20,000 invoices ($1M) per month
Candidate Info
years in workforce
months at this job
Accounting
Management
Accounts Payable Specialist
Input vendor invoices into Intuit ERP to insure payments were paid in timely fashion to vendors.
- Work with purchasing and vendors to resolve issues and discrepancies amongst invoices such as returned or damaged parts.
- Updated current and set up new vendors in Intuit.
- Matched invoices to checks and mailed checks to vendors
- Reconciled accounts payable to vendor statements.
Candidate Info
years in workforce
years at this job
Marketing And Design
Financial Advocate/accounts Payable Specialist
- Managed the accurate and timely processing of up to 2,000 invoices per month for a large corporation
- Served as the single point of contact for three states to discuss issues and resolve any discrepancies
- Checked and approved all vouchers for payment using company and business software: Ceasar, Oracle, and Microsoft Excel
- Tracked customer contracts to vendor payables to ensure accuracy
- Served as back-up for weekly check runs to ensure invoices were paid by due date
- Performed audits with vendors to ensure payables were maintained for optimum customer satisfaction
- Evaluated account and invoice issues such as write-offs, credit memos, short pays, and credits on accounts
Candidate Info
years in workforce
months at this job
Accounts Payable Specialist
Ensured the accurate entry of high volume A/P invoices to the correct GL accounts and costs centers.
- Answered vendor inquiries and interacted with vendors regarding issues relating to invoices.
- Reconciled vendor statements to resolve discrepancies.
- Processed check requests and wire transfers for AP Payments.
- Booked accruals for month end close and process weekly check runs.
- Interacted professional and collaboratively with management and other departments for invoice dispute resolution, obtaining approvals and vendor processing.
Candidate Info
years in workforce
years at this job
Business Administration
Accounts Payable Specialist
Responsible for entering approved invoices against purchase orders as well as expense reimbursements and other types of non-purchase order payables
- Maintain proper coding of invoices by making sure appropriate accounts are chosen as well as department coding
- Responsible for entering and coding the company's monthly American Express travel card
- Responsible for generating weekly payments to vendors via check run, electronic ACH or wire
- Handle communications about inquiries and discrepancies between vendors and sixty different lab managers
- Assist in month end accounts payable close as well as gather payables that would be included in accruals
- Process multi-currency payables as well as international payments
Candidate Info
years in workforce
month at this job
Political Science
Accounting
Accounts Payable Specialist
Processed and matched invoices using Oracle 11i and 170 Markview
- Monitor work queues and working folder.
- Reviewed items for accuracy and appropriate approval authority.
- Resolved issues on invoices and purchase orders.
- Reclassified accounts to correct Departments.
- Reviewed contracts to understand billing requirements.
- Provided responsive support to all internal and external customers.
Candidate Info
years in workforce
years at this job
Accounting
Accounting
Accounts Payable Specialist
Responsible for supporting team members and providing leadership and expertise in all aspects of Accounts Payable, thus ensuring efficient and accurate reporting.
- Enter and upload invoices into system for weekly check runs that generates over 15,000 checks and approximately $50 million in monthly claims while ensuring SOX compliance
- Assist in month end close
- Review all invoices for appropriate documentation and approval prior to payments
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Coordinate with vendors regarding invoicing and payment inquires to research and resolve invoice discrepancies
- Maintain files and documentation thoroughly and accurately, in accordance with company & GAAP policies
- Maintained monthly lease payments for over forty offices, biweekly disbursement of provider advance deductions, auto lease payments, and insurance deductions
Candidate Info
years in workforce
months at this job
Accounting
Accounts Payable Specialist (consultant)
Process high volume invoices in Dynamics GP with proper GL distribution codes and posting period
- Manage the data export from T&E software into Excel to import into Dynamics GP Payable sub-ledger
- Perform check runs of minimum 120 weekly and verify their accuracy
- Reconcile the AP module against vendors statements and follow up with discrepancies and errors
- Run detailed aged trial balance report and stay on top of invoices so they do not go past due
- Use Smart List to create ad-hoc AP reports about vendors, open and historical information, check payments, etc.
- Run the AP to GL analysis report to determine differences in modules and determine inaccuracies
Candidate Info
years in workforce
years at this job
Business Administration
Accounts Payable Specialist
Handled daily A/P processes, managed vendor relations and oversaw the timely and accurate processing of invoices
- 3-Way matching of invoices, packing slips and purchases orders
- Resolve issues and discrepancies with purchasing department and vendor
- Review manager's expense reports, mileage reimbursements, purchase
- Monthly review of vendor statements and credit memos
- Maintained adherence to corporate, accounting and GAAP standards
Candidate Info
years in workforce
years at this job
Accounts Payable Specialist
Review, audit, and prepare vendors invoices. Including Utilities, rent, and check requests.
- Organize invoices with purchase requisition forms, purchase orders and packing slip
- Compute adjustments that need to be made for short or damaged shipments, notes due dates, and compute applicable discounts
- Align BB&T credit card to ensure all appropriate PO's, packing slips, and approvals are filed
- Maintain PO's (balance, project ends, closing, new)
- Prepare weekly report to ensure vendors are paid accordingly
- Assist with interim and year-end audits and issuance of 1099s
Candidate Info
years in workforce
years at this job
Business Administration And Accountancy
Accounting
Accounts Payable Specialist
Audit payment documents including invoices, check requests, petty cash, travel and business expense reports, and travel advance requests.
- Ensure payments are accurate and in compliance with University policies and procedures, and government regulations.
- Post-audit and reconciliation of cash advances.
- Verify payment amounts to applicable vendors selected for 1099 reporting to the IRS.
- Review new vendor or modification requests and certify they comply with tax regulations and requirements.
- Posting journal entries for General Ledger interface.
- Correspond with departments and vendors to resolve queries.
Candidate Info
years in workforce
months at this job
Accounting
Accounting
Accounting
Accounts Payable Specialist
Responsible for accounts payable duties for all six of the company's joint ventures.
- Processing all invoices and printing payments, compliant with company's policies and procedures.
- Tracking and reporting all ACH payments to Treasury each week.
- Daily communication with all JVs and vendors following up on invoicing status.
- Assisting Loan Accounting in month end closing.
- Administrative Duties: Scanning, faxing and filing.
Candidate Info
years in workforce
years at this job
Accounting
Accounting
Accounts Payable Specialist
Responsible for supporting team members and providing leadership and expertise in all aspects of Accounts Payable, thus ensuring efficient and accurate reporting.
- Enter and upload invoices into system for weekly check runs that generates over 15,000 checks and approximately $50 million in monthly claims while ensuring SOX compliance
- Assist in month end close
- Review all invoices for appropriate documentation and approval prior to payments
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Coordinate with vendors regarding invoicing and payment inquires to research and resolve invoice discrepancies
- Maintain files and documentation thoroughly and accurately, in accordance with company & GAAP policies
- Maintained monthly lease payments for over forty offices, biweekly disbursement of provider advance deductions, auto lease payments, and insurance deductions
Candidate Info
years in workforce
year at this job
High School Diploma
Liberal Arts
Accounts Payable Specialist
Review and code payable invoices for accuracy and match to the purchase orders submitted for authorized purchases and accurately enter in the accounting system.
- Batch and enter coded invoices into A/P module and run related reports.
- Set up and maintain vendor information including W-9 reporting.
- Maintain communication with vendors should there be a correction or modification of an invoice.
- Set up and maintenance of subcontract and PO system including vendor information, insurance certificates and other project/vendor information.
- Assist in month end closing and reconcile general ledger accounts if needed.
- Filing and other general office duties
Accounts Payable Specialist Resume Success Stories
