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Key Takeaways

Whether you’re leaving for a new job or personal reasons, your two weeks’ notice is a courteous notification that considers how your upcoming departure will impact your coworkers. 

Remember these tips to make the most of our two weeks’ notice templates and advice: 

  1. Write a brief, respectful email or letter with your resignation, departure date and proposed transition plan to smooth your departure. 
  2. Schedule a meeting with your boss or supervisor to inform them of your upcoming departure. 
  3. Be grateful and courteous in your letter and meeting. 
  4. Be prepared to negotiate for a promotion or increased salary.

What is a Two Weeks’ Notice?

A two-week notice is a formal resignation letter with a generous advance notice of departure. Most jobs are now at-will, which means you can leave with a day’s notice. But a two-week notice gives employers a 14-day window to make a transition plan for hiring or training a replacement. 

Giving two weeks’ notice helps you maintain a positive, professional relationship with your boss and former coworkers while enabling a smooth transition of responsibilities. We’ll walk you through the process of writing and delivering your resignation. You can also start with this easy-to-customize two weeks’ notice template.

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    How Do You Deliver a Two Weeks’ Notice?

    How you deliver your two weeks’ notice depends on your work environment, but you should first offer a verbal resignation followed by your prepared written letter. Who you hand your resignation to also depends on the size of your company. 

    For example, an employee at a large office with over 100 employees can give their notice to their direct supervisor. Still, an employee of a 20-person team should speak to the highest-ranking person in their company. Follow these basic steps to submit your two weeks’ notice successfully. 

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    1. Schedule a meeting with your manager.

    Ask your manager if they can speak or schedule a 1:1 meeting. Try to do this as soon as you know if and when you’re leaving your job.

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    2. Share the news in person.

    Thank your manager, supervisor or boss for their time and support. Share your intention to resign and provide a brief reason for your resignation if necessary. Discuss a transition plan and thank them for their understanding.

    If you’re a valued employee, be prepared for a counteroffer. Employers will likely negotiate with you to stay rather than risk missing an employee, deadlines, or struggling to onboard a new hire. If you are considering staying at your current position, study our helpful salary negotiation tips.

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    3. Deliver a written notice via letter or email.

    Hand your supervisor your printed letter of resignation, or immediately follow up with an email summarizing your resignation and stating your day of work. You’ll find a helpful two weeks notice email template below.

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    4. Propose a departure and transition plan.

    Reassure your boss that you’ll help plan the transition or train your replacement before you leave to help avoid disrupting or inconveniencing your coworkers.

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    Pro tip: You can also sign up for our professional Cover Letter Builder to access professional business letter templates for your two weeks’ notice.

    How Do You Write a Two-Week Notice?

    [YOUR NAME]

    [EMAIL ADDRESS]

    [PHONE NUMBER]

     

    [DATE]

     

    [RECIPIENT’S NAME]

    [COMPANY NAME]

    [COMPANY MAILING ADDRESS]

    [CITY, STATE ZIP CODE]

     

    Dear [SUPERVISOR’S NAME],

    I’m writing to you to submit my two-week notice formally. My last day as [JOB TITLE] at [COMPANY NAME] will be on [LAST WORKING DAY, APPROXIMATELY TWO WEEKS FROM WRITING]. 

    I enjoyed working with the [COMPANY OR DEPARTMENT NAME] team. I am committed to ensuring a smooth transition during my remaining two weeks. I compiled a list of ongoing projects, tasks I can complete over the following weeks, and helpful instructions for uncompleted tasks. I am also willing to assist in training or drafting an onboarding document for my replacement.

    Thank you for the opportunity to work here — I look forward to maintaining a positive professional relationship in the future. 

    Sincerely,

     

    [YOUR NAME]

     

    Two Weeks Notice FAQ

    How do you write a proper two-week notice?

    To write a proper two weeks’ notice:

    1. Use a formal business letter format
    2. Start with a polite greeting and a clear resignation notice with your proposed last working day. 

    Use a professional and grateful tone of voice. Visit our helpful action verbs and power words to help you strike the right tone.

    How do you write a heartfelt two-week notice?

    Your two weeks’ notice is a professional letter, but you can still express gratitude. Add specific examples of when your manager or supervisor helped you grow within the organization and how those skills will serve you throughout your career.  Express your sincere gratitude for the experience and offer assistance during the two-week transition period.

    How do you write a two-week notice email?

    A two-week notice email is similar to the body of a typical business letter format. Keep the salutation, introduction, body paragraphs and sign-off, but delete contact information, dates and mailing addresses.