Inventory Management Specialist Job Description
Inventory management specialists help a company ensure it has sufficient inventory levels to meet customer demand while reducing losses and inefficiencies. They are involved in several inventory control processes and help count, examine, move, order, and dispose of stock as needed. They report to management and have an influential role in inventory planning and strategy. This career requires a high school education, the physical ability to move heavy items manually and with equipment, and the willingness to work irregular hours when big shipments come in. Some inventory management specialists work at multiple customer locations and regularly travel.
Inventory Management Specialist Duties and Responsibilities
Inventory management specialists work in a variety of organizations. Specific duties and responsibilities may vary, but there are several core tasks associated with the job, including:
Load and Unload Items
Using equipment like forklifts and pallet jacks, inventory management specialists unload freight from deliveries and place items in the proper locations in the warehouse. When the company has outgoing shipments, they carefully pack and prepare these items and then place them on the loading dock for pickup.
Monitor Inventory Levels
Inventory management specialists count inventory to determine which items have low or excess stock, and they run comparisons against previous counts with computer software to analyze changes. They also inspect products and stock levels to spot potential problems with theft and damage.
Make Projections and Recommendations
They use information about customer demand and historical data from sales reports and inventory counts to forecast inventory needs. They make recommendations on purchasing stock from vendors, reducing prices to get rid of excess products, and decreasing losses from damaged and stolen inventory.
Order Stock from Vendors
Upon approval from management, inventory management specialists follow the company’s purchase request process to replenish current stock and order new products. This requires creating a purchase order with the vendor that details how many units of each item the company needs and includes a calculation for the order price with taxes.
Complete Regular Inventory Reports
In addition to creating reports on current inventory levels when they perform their regular counts, they write special reports that alert management about the main causes of stock outages, overages, and losses. They also create reports to document replenishments and actions taken to clear out unneeded inventory.
Inventory Management Specialist Skills and Qualifications
In addition to being attentive to details to carefully inspect and count items, inventory management specialists need to feel comfortable using spreadsheets and business planning software. Employers hiring inventory management specialists look for a high school diploma, around one year of warehouse work experience, and the following skills:
- Understanding of inventory control systems – these specialists have responsibilities for purchasing, receiving, tracking, storing, and managing inventory, so understanding how inventory control systems work is crucial
- Warehouse equipment operation experience – inventory management specialists need training and experience to safely move items using equipment such as forklifts and pallet jacks
- Math skills – in addition to counting inventory manually and with computer tools, they use math skills to calculate costs for purchase orders, make sales and stock projections, and calculate the impact of lost and damaged merchandise
- Problem-solving skills – determining the causes of low or excess inventory levels and finding ways to improve efficiency requires strong problem-solving skills
- Communication skills – strong writing skills help these specialists create clear, detailed, and accurate inventory reports and purchase orders; working with management and warehouse staff requires strong oral communication skills
Tools of the Trade
Here are some equipment and applications that inventory management specialists use:
- Lifting equipment (pallet jacks, forklifts)
- Inventory tracking tools (barcode readers, scanners)
- Inventory management software (NetSuite, SAP, Fishbowl)
- Productivity software (Microsoft Excel, Microsoft Word)
Inventory Management Specialist Education and Training
Employers seeking inventory management specialists require a high school diploma and have warehouse supervisors train new workers for up to one month. Some companies prefer candidates with a bachelor’s degree in supply chain management or business, and this education can also help an inventory management specialist eventually advance to another role in purchasing or logistics. Courses in these programs may include business analytics, logistics management, purchasing, finance, information systems, business strategy, operations management, and marketing.
Inventory Management Specialist Salary and Outlook
The Bureau of Labor Statistics (BLS) classifies inventory management specialists as stock clerks and order fillers, and this occupation group makes a median yearly wage of around $24,500. The 10th percentile of inventory management specialists earns almost $18,900, and the highest-paid earn more than $40,300. Benefits they may receive include health insurance, tuition reimbursement, compensation for travel time, retirement plan options, and paid time off.
Employment growth for inventory management specialists is expected to rise 5 percent through 2026, which the BLS reports as slower than the 7 percent growth average across all occupations. Technologies like warehouse robots and radio frequency identification tags reduce the work these professionals need to do, and this efficiency allows companies to hire fewer workers. However, companies still need specialists who can help with the inventory planning and production tasks these technologies can’t yet do.
Here are some resources that provide more information about a career as an inventory management specialist:
American Production and Inventory Control Society – in addition to providing education programs and certifications in inventory management, APICS offers a pool of supply chain professionals to network with and an array of resources to find jobs, receive career coaching and mentoring, and develop a career plan
Essentials of Inventory Management – this book teaches inventory management specialists the basics of tracking inventory, working with financial statements, using inventory management systems, reducing risk, and finding the root cause of common supply chain problems
International Warehouse Logistics Association – the IWLA offers its members online education, a career center, access to professional legal and unemployment services, government advocacy, and an extensive library of materials for logistics workers
The Definitive Guide to Inventory Management: Principles and Strategies for the Efficient Flow of Inventory Across the Supply Chain – authors Matthew A. Waller and Terry L. Esper have both worked as university professors teaching supply chain management, and they use their backgrounds to help inventory management professionals make the supply chain more efficient. This book covers forecasting, inventory control, performance measurement, and simulation
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