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Surgery Scheduler Resume Samples
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10+ years of experience
Scheduled all elective endoscopy and surgical procedures for over 20 physicians.
- Obtained thorough patient information regarding health history, medications, etc. and entered case data into a computerized scheduling system.
- Maintained and audited the surgery schedule and applied scheduling guidelines in an efficient and equitable manner.
- Coordinated Pre-Op testing appointments.
- Handled processing of weekly Time and Attendance for six departments.
- Prepared a daily and monthly staff call schedule for distribution.
- Processed and reconciled patient charges.
- Interacted with many departments ensuring a proper level of equipment and supplies were available for surgery. Also, communicated daily with the OR desk regarding scheduled surgery times.
- Trained personnel as backup for scheduling surgeries.
6-10 years of experience
Established and maintained positive working relationships with every point of contact to the practice and promoted a positive public image
- Provided quality and caring service to all patients
- Scheduled all surgeries: Communicated with hospitals to schedule procedures at facility, surgical representatives for equipment requests and patients to give pre-operative instructions
- Verified diagnosis and procedure codes, insurance eligibility and benefits and obtained authorization for procedures
- Maintained the practices medical records
- Edited returned transcription files
- Handled incoming calls and acted as a liaison between patients and medical staff, scheduled appointments, scheduled diagnostic testing, and served as backup to the Front Desk Coordinator
- Other administrative duties as assigned by the Office Manager
10+ years of experience
Register patients, collect fees, and verify their insurance and personal information. Schedule appointments and made follow-up appointments.
- Maintain physician schedules with most current information.
- Ensured all necessary paperwork was completed and on file. Made sure all required test are done prior to surgery.
- Work closely with physicians and their office staff.
- Assisted surgeons, anesthesiologists, and charge nurse for daily operations of the operating rooms.
- Managed the front desk of Methodist LeBonheur Germantown Operating Room.
- Communicate with office personnel concerning insurance, co-pays, and deductibles.
0-5 years of experience
Worked directly and independently of supervisor and surgeon to develop and implement office procedures and policies for a newly established neurosurgery office.
- Scheduled appointments, surgeries, and diagnostic tests
- ICD-9 and CPT coding and billing
- Roomed patients and took vital signs when MA was at lunch or on vacation
- Obtained referrals for consultation and diagnostic tests and pre-certification for surgeries
- Developed office filing system, maintained manual of administrative policies and constructed patient tracking method
0-5 years of experience
Scheduled surgery for patients and provided them with detailed instructions for their surgery
- Prepared and filed patient charts
- Responsible for calling in prescriptions and receiving pre-authorization for scheduled tests
- Fielded incoming calls and assisted with the scheduling for other doctors
0-5 years of experience
Work closely with Otolaryngology physician in order to effectively communicate any information relating to the patient, procedure or care thereof
- Communicate with patient’s legal guardian(s) to obtain medical information pertaining to surgical procedures
- Obtain pre-certification of patient procedures to guarantee coverage through insurance
- Interact with operating room staff to ensure proper scheduling and any cancellations or changes in the schedule.
- Daily use of Microsoft Outlook in order to keep physician’s schedule updated and organized
- Work with other departmental schedulers to effectively coordinate procedures based on availability of surgeons
0-5 years of experience
Scheduler for multiple Orthopedic surgeons
- Scheduled and facilitated all patient appointments required prior to elective surgery.
- Answered phones, maintained and provided accurate information for the hospital and patient.
- Verified insurance via Navinet or phone, updated information on IDX billing system.
- Accurately completed and pre-cert surgery case prior to surgery date.
- Knowledge of CPT coding and medical terminology.
- Maintained daily surgery schedule for physicians and called schedule into the operating room.
- Coverage provided for surgery scheduling team
0-5 years of experience
Managed physicians surgery and office schedule to ensure patient’s satisfaction and a successful running practice.
- Responsible for scheduling surgeries and diagnostic procedures. Obtain benefits and authorizations for both through insurance companies such as Blue Cross, United Healthcare, Tricare, Medicare, and Workman’s Compensation.
- Performed all front office duties such as answering phones, greeting patients, and scheduling appointments.
- Responsible for keying charges, collecting surgery copayments, completing insurance forms, and medical records billing.
- Managed the inventory of all Durable Medical Equipment. Assisted the physician in fitting and supplying the equipment to patients.
6-10 years of experience
Scheduled and maintained surgery cases/tests at 4 hospitals and 1 surgery center for 5 General Surgeons.
- Obtained necessary pre-certifications for cases/tests.
- Answered patient questions regarding surgery preperation, length of stay, etc.
- Applied CPT and Diagnosis codes on a regular basis.
0-5 years of experience
Supported 1 facility, 28 doctors with 25-40 patients per day
- Coordinated with out patient surgery center to book out patient procedures
- Processed insurance authorizations & letters of agreements
- Specifically worked with Ocular Oncologist to coordinate with Radiation Oncology, Imaging Centers & Diagnostics to coordinate radiation plaque treatments
- Maintained assigned physicians schedules with in office procedures & outpatient procedures
0-5 years of experience
Schedules surgery for six doctors & approximately 75 patients on a weekly basis
- Completes up to 25 referrals on daily basis & obtains pre-authorizations
- Responsible for correcting & updating patient information
- Maintains positive attitude while handling difficult situations successfully
- Schedules pre-op appointments for patients
- Responsible for mailing patients correct information about procedure
0-5 years of experience
Scheduled multiple Vascular surgeries on a daily basis
- Coordinated all CPT, ICD-9 codes for Insurances companies
- Ordered Anesthesia for in-patient and out-patient surgeries as required
- Scheduled all pre/post operative labs and Radiology
- Coordinated all vendors and vendor equipment as required
- Retrieved all prior-authorization after Verification with Insurance companies
- Explained all pre/post operative surgery instructions to patients
6-10 years of experience
Responsible for all aspects of Surgery Scheduling including inputting data into the EPIC surgery log assuring comprehensive access to the Operating Room for all surgeons for 20 operating rooms.
- Work closely with surgeons and their office staff to coordinate cases and evaluate special needs, implants and equipment required.
- Communicates and coordinates with OR charge nurse and Material Management to assure that required supplies and equipment is available for scheduled cases.
- Extensive knowledge of surgical procedures and medical terminology.
- Research and prepare statistical reports.
6-10 years of experience
Scheduled surgeries for doctors and coordinated surgery dates with other necessary physicians.
- Posted surgeries with hospitals and contacted patients accordingly.
- Verified patients’ benefits and calculated surgery costs.
- Notified hospitals with patients’ authorizations and physicians’ orders prior to surgeries.
- Obtained benefits and authorizations for IUDs and projected patients’ costs.
- Inventoried office surgical supplies and restocked items as needed.
0-5 years of experience
- Managed reception duties and scheduled injections for Pain Management Physicians
- Worked with patients on date selection, form completion, coordination with hospital/facility
- Active member in a team of physicians, medical assistants and administrators
- Educated patients on surgery protocol and associated paperwork
- Coordinated surgery dates with patients
0-5 years of experience
Receives surgery hardcopies from surgeon’s offices and enters surgeries onto the Center’s surgery schedule, ensures times, procedures, equipment, and patient and surgeon names are complete and accurate on the surgery schedule.
- Communicates changes in the schedule to all necessary personnel
- Compares/confirms schedules with surgeon offices as needed
- Communicates special item requests to the Materials Manager promptly
- Communicates conflicts in the surgery schedule to all necessary staff promptly
- Reports adverse incidents and occurrences
6-10 years of experience
- Schedule surgical cases for 8 major and 3 minor operating rooms
- Place pre-surgical phone calls to parents regarding instructions for surgery
- Trained the inpatient staff for both Plano and Dallas locations during the implementation of our Electronic Medical Record
- Member of the Patient Satisfaction Committee
- Posted OR charges on a daily basis
- Recorded statistics on surgery case delays, on time starts, room utilization and same day cancelations
- Assisted in the opening of the Plano location
0-5 years of experience
Answer 3 busy phones at operating room nurse’s station
- Communicate with 35 doctors’ offices to schedule surgeries and cardiac cath lab procedures in EPIC 2010 IU 6 system
- Obtain and input patient demographics, insurance information, CPT and ICD-9 codes
- Communicate with medical staff, doctors and implant representatives regarding dates, times and requirements for surgery and cardiac cath lab cases
- Obtain and reconcile invoices for surgery implants, choose correct HC codes and enter in patient record, audit surgery and recovery room times and send charges in EPIC system
0-5 years of experience
Contact patients and schedule surgery with a General Surgeon
- Contact Insurance Company and verify authorization and deductibles
- Schedule procedure with contracted facility
- Check Patients out after they saw the Doctor
- Print and Scan all faxes into patients chart
- Print Documentation from patients that were in the hospital and create a chart for the patient if seen by one of the providers in the practice
0-5 years of experience
- Manage staff schedules for all shifts to minimize overtime cost.
- Communicate and enforce compliance with company standards of professionalism and safety.
- Update training procedures for all newly hired personnel.
- Trained and managed a staff of 4.
10+ years of experience
- Scheduled surgical services and diagnostic procedures
- Communicated with physicians, nurses, office managers and their staff in a clear and professional manner
- Responsible for sending out anesthesia schedules, updating the surgeons and patients of pending delays or move-ups, updating daily staff call schedules and weekend call schedules
- Coordinate multiple simultaneous demands from Physicians, nursing staff, and hospital staff
0-5 years of experience
Scheduling surgeries for a five physician practice.
- Working with local hospital staff and ASC facilities.
- Scheduling 40 to 50 patients daily for surgeries.
- Verifying all insurance prior to surgery and collecting any patient portion due before the date of the procedure.
- Scheduling all pre op, post op, and required labs daily.
- Used All Scripts.
6-10 years of experience
- Ensure accurate coding of ICD-9, ICD-10 along with CPT coding for insurance approvals
- Write and verify all surgical orders for patients and facilities
- Organized special equipment, radiology and co-surgeries
- Coordinate and educate pre-surgical policies and procedures to patients
- Implement and oversaw pre-determinations and authorizations
6-10 years of experience
Arrange/coordinate surgeries and other procedures for both ambulatory surgery center and outpatient hospitals
- Work in close contact with surgeons and doctors to manage their calendar/schedules
- Communicate information about surgical progress to patients and assist with questions and concerns regarding upcoming procedures and follow up appointments
- Ensure all paperwork are in order for upcoming surgeries and procedures for patients
- Verify insurance eligibility, benefits, and prior authorizations for patient procedures
- Responsible for training new employees
0-5 years of experience
- Provided administrative and business support for the Executive Director and team of 3 Surgeons.
- Created forms, spreadsheets and other external communications for dissemination to patients, stakeholders and external vendors.
- Simplified management reporting and audit activities.
- Maintained and created patient records under HIPAA documentation requirements.
- Interviewed and recruited prospective employees using online postings, employment agencies, direct contact and networking events.
- Created workflow and data management tools for surgery scheduling process.
0-5 years of experience
- Scheduled surgical procedures for 10 physicians, scheduling over 2,000 surgeries over a 5 year period.
- Helped office manager coordinate training seminars for in-services to staff including HIPAA, Infection Control, OSHA, and Violence _.In The Workplace.
- Accurately and promptly coordinated scheduling, rescheduling and cancellation of physician appointments to maximize resource _.utilization for optimum efficiency.
- Communicated with clients and caregivers of any schedule changes, cancellations or additions.
- Coordinated with physician office Surgical Coordinators for optimal and efficient usage of time
- Maintained physician surgery schedules to maximize utilization of OR block time
- Answered phones, ran front office, filed charts, and prepared medical charts for patients
- Cleaned & turned over OR rooms, and provided basic housekeeping
- Coordinated legal records requests for patients and facilities
- Processed insurance authorizations and insurance billing
0-5 years of experience
- Discussed cost of specialty intraocular lens implants
- Scheduled patients for cataract evaluation, cataract surgery, laser YAG surgery, as well as post operative exams
- Scheduled patient’s surgery with Fairview Southdale Hospital, Fairview Northland Hospital, Ridgeview Medical, Center, Ridges Surgery Center and Minnesota Valley Surgery Center
- Scheduled cataract surgery with intraocular lens implant for three ophthalmology surgeons
- Collected funds for any non-covered procedures.
0-5 years of experience
- Answered and distributed all incoming calls
- Scheduled appointments for patients
- Assisted with the maintenance of the office filing system
- Entered all patient information or demographics into the appropriate system
- Collected current and pass due balance from patients
0-5 years of experience
- Maintained accurate records of patient care, condition, progress and concerns.
- Obtained information about clients’ medical history, drug history, complaints and allergies.
- Provided pre- and post-operative care.
- Answered patient calls for care and medication refills
- Get authorizations for procedure
- Schedule surgeries.
0-5 years of experience
- Explain the process of insurance, workers compensation, or attorney approval for surgery
- Prepared patient information for hospital administration.
- Facilitated financial needs through insurance, workers compensation, and attorneys for patient’s medical needs.
- Transcribed attorney letters for surgery financial facilitation.
- Worked with multiple agencies for patient financial needs through workers compensation and multiple insurance agencies.
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
