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Additional Administrative Resume Samples
Office Coordinator Resume Samples
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6-10 years of experience
Maintained A/P accounts in PeopleSoft system, verified and approved vouchers in the system, and prepared and entered end of month A/P accruals
- Processed bi-weekly payroll for 120 employees, including labor reports and vacation and sick time requests
- Provided backup support for the Human Resources department, including handling FMLA and benefits paperwork, employee accident reports, background checks, new employee orientation, and input and tracking of reports
- Maintained and balanced petty cash boxes of $300 for the facility and $200 for patients
- Managed Personal Needs Accounts for patients in Resident Fund Management System (RFMS) system, performed bank deposits and withdrawals, generated and mailed out quarterly statements, and paid patients' insurance claims
- Achieved 100% on State Audit Survey for RFMS four years in a row and 100% on internal audit for RFMS three years in a row
0-5 years of experience
Manager on duty responsibilities for 72 room boutique luxury hotel with $8 million in yearly revenue
- Created, managed and modified complex travel reservations (Orbitz, Expedia, GTA, American Express Travel, car service, etc.)
- Audited credit card, cash and account receivables for accuracy, auditing approximately $700,000 monthly.
- Reconciled accounting discrepancies and adjusted debit and credit reporting totaling in $12,000 monthly adjustments
- Recognized by hotel executives for outstanding service and streamlining audit and guest services standard operating procedures;
- Part of team that won the prestigious Golden Circle Award from Agoda.com, 4 Star Awards from Tripadvisor.com and Booking.com
- Generated various reports (STRGlobal, 3-Month Forecast, Manager's Flash Report, Adjustments, etc.)
- Competent in Opera PMS and Galaxy/Lightspeed operating software
0-5 years of experience
Reviewed work orders daily, following up as necessary to ensure a timely completion of scheduled work to meet SLA established standards and providing recommendations for performance improvements.
- Supervised and coordinated projects, initiating change management to ensure adherence to client standards and code requirements.
- Assisted with planning, budgeting, coordinating, and directing special projects such as office build-outs, refurbishment, large group moves, activity set-ups, retrofit lighting, inventory control and storage.
- Performed inventory management and purchasing goods for distribution using Microsoft Office.
- Coordinated with security to issue keys and access cards, billing tenants and updating list as needed.
- Supported Facilities Manager in contract management administration, researching and sourcing deliverables, conducting building tours, evaluating proposals, creating and tracking POs using Yardi and Angus software and selecting contractors.
- Promoted from Office Coordinator to Assistant Facilities Manager on multinational customer account.
0-5 years of experience
Strategized and executed office and process improvements to increase clientele despite higher relative cost of services than competitors.
- Contributed to increasing client base by 30% as well as consistently exceptional client satisfaction reviews.
- Created a gift program for outgoing clients - a discounted professional photograph which served dual purposes: contributing to referrals and serving as a marketing tool for in-office display.
- Initiated auditing by parent company, Orthodontics Centers of America, for input on structure and marketing.
0-5 years of experience
Completed submittals to be sent out to sub-contractors for the successful completion of a project
- Sent out Request for Information (RFI's) & worked with Change Orders regarding project requirements
- Estimated numbers for upcoming bids in order to minimize costs and meet the specific budget
- Worked online as head of the Submittal department, as well as handling incoming/outgoing e-mail
- Recorded daily reports containing what was accomplished in the field on given days, as well as work to be completed
- Promoted the company through social media, and redesigned company logo, creating a stronger brand
- Implemented a safety manual to be promoted to employees, in order to minimizing accidents in the field
6-10 years of experience
in charge of office management and accounting for B&V Puerto Rico. Responsible for the processing, tracking of invoices to and payments from, Puerto Rico Aqueduct and Sewer Authority for Professional Service for the Capital Improvement Program.
- Processed all certifications, sworn statements for nine previous contracts and amendments.
- Prepared, RFA's-Request for Approvals; increase or transfer funds or inclusion of sub consultants and transfer amongst personnel budgeted hours on all approved Task Orders issued by (PRASA).
- Tract all monthly activities on approved Task Orders on personnel and sub consultants and travel expense.
- Assisted Program Manager with sub consultant contracts and reviewed documentation certifications from all government agencies; for contract administration until contract administrators was officially contracted.
- OCIP Processing of enrollments form on the Owner Controlled Insurance Program on all sub consultants.
10+ years of experience
Provided training, direction and guidance to sales staff interacting with vendors for the marketing and distribution of Girl Scout licensed merchandise.
- Reviewed agreements for execution with vendors.
- Prepared monthly management reports used to monitor sales activities and to drive revenue.
- Established standards and procedures for the GSUSA sales office.
- Organized, prioritized and delegated administrative staff.
- Ensured that accounts and filing systems were maintained and updated.
- Reduced office supplies budget by 30% by selected cost effective vendors and in-house forms development.
- Excellent record of completing special projects on time.
- Used Microsoft Office Suite (Excel, Word, PowerPoint) extensively to complete special projects, and in general office assignments
- PC Liaison (source for assistance with Word, Excel, PowerPoint)
0-5 years of experience
Coordinated office services for a Tax, Audit, and Advisory accounting firm. Communicated with building management on all aspects of the office.
- Records management and maintaining a database for the file room. Located lost and misplaced files and reorganized the file system for better efficiency and traceability.
- Aided with a business office relocation. Supervise one other employee.
- Copy center service, handling requests for scanning documents and maintaining copy machines. Helped to negotiate a contract with Canon for leased copy machines at a savings of $6,000 a month.
- Order and maintain stock of office supplies and printer toner. Cleaning and organizing the kitchens and the overall office space.
- Printing and binding of projects. Conference room set up. Sorting and delivery of mail and overnight packages. Processing incoming and outgoing UPS shipments.
6-10 years of experience
Maintained campus account receivable system for enrollment and invoices for course fees, and books.
- Student services: helped with enrollments, enquiries, transcripts, and general information.
- Maintained and updated brochures, publications, and graduation program.
- Researched for international universities exchanges.
- Managed three student workers.
- Coordinated International Student Exchange (Japan and Korea).
- Performed extensive travel reimbursement both domestic and foreign
6-10 years of experience
Process claims and Insurance verification. Posted records, answered phones inbound and outbound calls.
- Scheduled appointments and received inbound and outbound calls.
- Responsible for insurance verification, insurance quotes and handled patients accounts.
- Ensured cash disbursement and insured a that receipt journal was in accordance with bank activity.
- Assisted patients with completion of paper work needed for legal and health purposes.
- Ability to understand routine case work procedures and techniques.
- Ability to work well with other in different circumstances.
0-5 years of experience
Coordinated and scheduled all administrative tasks for patient services; facilitated in-processes procedures.
- Maintained patient records ensured insurance verification and scheduled appointments.
- Compiled patient demographics and insurance information for each new patient and assembled charts.
- Registered all patients and entered changes in the electronic system and responsible for data entry processing and auditing of medical records.
- Coordinated front and back office staff and doctors regarding walk-in patients and scheduling changes.
- Assist in check-out of patients by providing them with educational and vocational objectives development, goal attainment, and referrals to community partner agencies.
- Answering multi-line phone system
- Ordering supplies for the office.
- Accomplished organizational goals through the efficiency of patient flow from check-in to check out.
0-5 years of experience
Philosophy in the Public Interest at [company name]
- Coordinated weekly academic and community events.
- Led a team of five student workers to achieve many goals and meet project deadlines.
- Interviewed, hired, and trained new employees.
- Created new content for and updated multiple websites.
- Initiated and maintained a prominent social media presence.
- Regularly collaborated with various off- and on-campus university and community partners.
6-10 years of experience
Serviced small and/or home based businesses ensuring that all administrative procedures are followed to company standards, serving as primary receptionist (answering and directing incoming calls)
- Greeting all incoming visitors to the office in a friendly, professional manner.
- Processed incoming and outgoing mail, packages and deliveries.
- Scheduled meetings and appointments, coordinated business events and travel requirements.
- Assist with bookkeeping duties, maintained office records including office expenses.
- Running errands and performed miscellaneous job related duties as assigned.
0-5 years of experience
Reduces AR by reconciling accounts to identify payment and posting errors, disputing incorrect claims and making corrections to the ledgers
- Posts payments and prepares daily deposits
- Prepares expense reports and ensures accuracy and timely payment of AP
- Analyzes weekly accounting reports and assists director in developing profitable goals
- Increased clinic profitability by over 400% in less than a year by establishing and maintaining relationships with referring doctors
- Office Coordinator Award of Excellence 2014
0-5 years of experience
Coordinated office networking events
- Answered and maintained 6 phone lines
- Scheduled and established patient appointments and cost of care
- Oversaw and assisted all fellow coworkers while maintaining the flow of the office
- Managed and organized all clerical work, copying, and scanning
- Worked with potential home buyers
- Promoted and networked for the community via phone calls, emails, appointments etc
- Managed and organized all clerical work
0-5 years of experience
Scheduled re-piping Projects, coordinated with customers, assigned job to plumbers
- Got Permit from relevant City, scheduled Inspection for each re-piping project
- Filed, made copies and performed data entry tasks
- Answered phones and provided excellent customer service
- Monitored office supply levels
- Processed correspondence and emails
0-5 years of experience
- Answered phones, greeted visitors and responded to emails with exceptional customer service, while ensuring clear and prompt communication among all constituents
- Developed, implement and maintain student enrollment and scheduling procedures
- Inputted late arrivals, absences into our data management program
- Managed all scholar records
- Ensured that the Main Office remained neat, orderly, and supplied with any necessary flyers or correspondents
6-10 years of experience
responsible for the reconciliation of over 70 department accounts, review of travel reimbursements, processing timesheets and electronic forms, and processing accounts payables
- Streamlined the reconciliation process to be completed efficiently and accurate
- Managed all the operational facets of the regional campus student textbook program
- Prepared electronic forms for student assistant hiring
- Supervised student and graduate assistants
- Processed and organized all student enrollment paperwork
- Provided customer service /first point of contact for parents/students to resolve problems
- Prepared and coordinated all mass mail outs for program participants
- Successfully managed programs absent of direct supervision
- Trained and orientated all ISHS program instructors
- Created processes and procedures that enabled ISHS program for SACS accreditation
0-5 years of experience
Provided superior client and administrative support to regional sales manager and forty Realtors in Boston's Back Bay.
- Drafted contracts and financial statements.
- Processed commission and distributed escrow funds for closings.
- Assisted in developing marketing material for properties.
- Verified that legal formalities were completed prior to closing.
6-10 years of experience
Provided parking privileges to doctors, residents and employees of the hospital at different locations.
- Assigned various types of parking privileges to employees, patients and visitors of the hospital.
- Monitored daily updates of offsite parking locations.
- Managed the parking database, count monitor and fee computer.
- Focused on 100% customer satisfaction.
- Aimed for zero defects in all of reporting and management of duties and responsibilities
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