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Grant Administrator Resume Samples
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6-10 years of experience
Administer over $18 million in grants and other funding sources. Allocate expenditures among numerous projects and prepare draws in accordance with Office of Management and Budget (OMB) guidelines. Maintain, reconcile, and close ledgers using QuickBooks. Process A/P and A/R. Analyze financial statements and create budgets. Identify forecast vs. results variances and provide corrective recommendations. Manage intangible and fixed assets. Maintain HR documents per regulatory requirements. Process payroll (using ADP) and administer benefits. File taxes and liaise external auditors.
- Achieved zero adjustments on external OMB A-133 audits for 7 consecutive years through meticulously accurate general entries and custom-created model for depreciation calculation.
- Successfully negotiated high 34.2% indirect cost rate with the Department of Education, despite the DOE negotiator's original assertion that it would never be approved.
- Operated within 2% of projected annual budget by creating customized Excel tracking sheet that enabled highly-accurate expense and cash flow projections.
- Set the groundwork for federally-compliant HR and accounting practices by creating an employee handbook and standard operating procedures.
0-5 years of experience
Grant Administrator, Department of Molecular Pharmacology and Therapeutics
- Prepared successful grant applications including detailed budgets for 16 faculty and labs, including NIH and DoD
- Created purchase orders and ordered lab supplies for entire department, working with vendors to resolve issues
- Created monthly budget projections for 65 grant accounts and reviewed with PIs
- Oversaw labor distribution assignments and changes and prepared effort reporting statements
- Ensured travel vouchers, reimbursements, and check requests were submitted in a timely fashion
- Coordinated annual progress reports and account closeouts for 40 grants per year
0-5 years of experience
Grant Office of the Consortium for Healthcare Education Online (CHEO)
- Performed all administrative and office management duties
- Organized multiple department meetings and trainings, both on/off-site, in/out-of-state
- Coordinated all department travel for multiple employees; prepared/coded/processed travel expense reports for approval by the College President
- Reconciled company PCard purchases for submittal to Accounts Payable
- Acted as the liaison and coordinator for the Southern Colorado Healthcare Sector Partnership ("SCHP"), a community-wide consortium consisting of 50+ members from 20+ entities; responsibilities included establishing venues, prepared/distributed agendas and Outlook meeting notices, recorded/transcribed/disseminated minutes to all stakeholders
10+ years of experience
Research, write and submit grant proposals and reports to corporate, foundation and government agencies for a diverse range of projects including exhibitions, education and public programs, capital projects and equipment, conservation, and audience building initiatives.
- Work with development team to create a comprehensive fundraising strategy for meeting our annual revenue goal of $2M.
- Manage administration of large scale multi-year grants, including ensuring fiscal and program compliance for 30 plus grants annually, timely submission of reports and invoices, tracking project expenditures, and stewarding relationships with funders.
- Track grant and donor activities on Raisers Edge.
- Create and maintain systems for tracking grant schedules, deadlines, activities and expenses.
0-5 years of experience
- Grant Administrator and Lab Manager for a forty-person lab at Harvard Medical School.
- Responsible for pre and post-award management and financial oversight of all lab and personnel expenses, funds totaling ~$6 Million.
- Preparation and submission of all grant and fellowship proposals for junior and senior investigators (NIH, NSF, DOD, NARSAD, Simons Foundation and others).
- Evaluated grant application FOAs and work with PIs in developing budgets and required documents for submission (approximately 40 proposals per year).
- Prepared and submit JIT requests, RPPRs, final progress reports and requests for no-cost extensions.
- Managed sponsored, non-sponsored and discretionary funds to ensure compliance with federal and institutional guidelines.
- Post job announcements for lab personnel and responsible for all onboarding and credentialing of foreign applicants and visiting faculty.
- Responsible for lab ordering including requests for quotes and reduced-price quotes from vendors - average
- Initiated use of Quartzy for lab supply management to enable tracking of orders and to facilitate supply
0-5 years of experience
- Responsible for deterring the cost of operating Continuing Medical Education (therapeutic areas: ophthalmology, dermatology, aesthetics, and diabetes) programs by collecting operational data.
- Analyzes business opportunities based on strategic goals and objectives.
- Responsible for establishing and managing program budgets. On a day-to-day basis of 20-30 programs, totaling $2.5-$3.5M.
- Accountable for identifying financial status by analyzing actuals with estimates.
- Ensures overall projects are on task and within budget.
- Revenue forecasts, reconciles, and creates recommendations for senior level management.
- Collaborates with other writers, key opinion leaders (KOLs), accreditation providers, program management and accounting to develop, review and revise grant requests that are creative, compliant with accreditation standards, timely and structured to optimize educational support.
- Contributes to needs research, needs assessments and outcomes measurement.
- Assists with full range of activities required to prepare, submit, and manage grant proposals, including gathering/preparing information, editing/formatting the final documentation, and online submission.
- Awarded, “It Can be Done,” award 12/16 for work on driving revenue and managing $1.9M budget for inaugural Retina World Congress.
0-5 years of experience
- Oversee the administration and implementation of the Department of Labor's TAAACT Grant initiatives for job training and placement services
- Develop relationships with community leaders and partners to provide opportunities for graduates of DOL TAACT program via SW Community College
- Partner with local employers and job services companies to place workers, review performance, provide training, and acclimate employees
- Perform onsite visits to ensure a proper organizational and culture fit for employees and employer
- Interview Managers, Directors and Supervisors for feedback and insight to improve the program
- Suggest improvements to increase enrollment, graduation rates, and successful placements
- Manage and champion the program within the community; point of contact and subject matter expert over the program administration and application
- Coach, mentor and train students regarding the daily operations of the organization including production, staffing, workflow procedures, health and safety
- Teach students the principles of workforce development including continuous process improvement and operational leadership
0-5 years of experience
- Prepare and systematically compile technical/statistical information for reports and analysis on monthly basis.
- Oversee the financial and record-keeping for all grants received.
- Work closely with Finance & Admin Director and Grant Manager to ensure accurate financial reporting and procedural compliance on all grants, including governmental grants
- Manage travel reconciliation through Concur
- Hire and manage temp staff
0-5 years of experience
- Coordinate the planning, development, and monitoring of various FDNY grant programs with oversight of over $250 Million in active government and private funding.
- Apply for and secure revenue to enhance FDNY's capabilities in response to the threat of terrorism and natural disasters. Manage the FDNY's annual grant award from the Federal Department of Homeland Security- the Urban Area Security Initiative (UASI).
- Interact with FDNY Executive Staff and Project Managers to identify and maintain a current catalogue of equipment, apparatus and training needs of the Department.
- Manage the progress of grant-funded projects. Maintain a contact list of funders to share activity, and metrics. Perform managerial oversight of Project Managers to define grant-funded activities and track outcomes.
- Coordinate with government partners to create and update capability assessments, preparedness and response plans on behalf of FDNY including: the New York City Homeland Security Strategy, New York State's State Preparedness Report and County Emergency Preparedness Assessment and FEMA's Threat Hazard Identification and Risk Assessment (THIRA).
- Write proposals and letter requests to secure support from Elected Officials, private donors, Corporations and Foundations.
- Coordinate, plan and develop two key professional development programs: FDNY Officers Management Institute and Advanced Leadership Course. Maintain key strategic partnerships with General Electric and Columbia University. Identify strengths and weaknesses and make recommendations for improving both programs moving forward.
- Coordinate Department events in conjunction with the FDNY Foundation; including Firefighter for a Day and Professional Development seminars.
- Serve as a member of the FDNY's Education Committee. Work with several City colleges to develop programs tailored for FDNY employees interested in perusing a degree. Plan recruiting events on the colleges' behalves.
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