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Administrative Coordinator Resume Samples
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Candidate Info
years in workforce
year at this job
Photography / Gender Studies
Wildlife Biology
Administrative Coordinator
The [company name] network is comprised of 933 national programs which train volunteers to become
legal advocates for abused foster children.
- Updated office supply maintenance protocol and office supply vendor accounts.
- Streamlined gift processing and acknowledgement letter schedule.
- Organized training materials storage and supply system.
- Supported Development staff and managed donor database via Raiser's Edge.
- Assisted with event coordination for annual conference.
Candidate Info
years in workforce
years at this job
Administrative Coordinator
Delivered high-quality executive support to President of [company name] Foundation and Director of the Patient Assistance Program.
- Processed invoices, distributed mail, ordered supplies, processed expenses and maintained calendars.
- Sent out audit reports for Institutional Patient Assistance Program and coordinated follow-up effort.
- Demonstrated excellent time management expertise in coordinating all materials for [company name] Foundation, board meetings, grant reviews, and budget sub-committee meetings.
- Effectively managed complex travel arrangements, prepared itineraries, and compiled travel folders.
- Coordinated all internal and external candidate interviews, prepared agenda, and hosted candidates upon arrival.
Candidate Info
years in workforce
year at this job
International Studies
Operations Administrative Coordinator
Supported Director of Operations of non-profit organization with 480 staff operating in 33 war zone countries
- Composed operations manual, meeting minutes, and intra-office communications
- Transitioned electronic archives to Google Drive
- Streamlined accounts payable process
- Provided international security briefings and insurance information for traveling staff
- Liaised with offices abroad to maintained property inventory and office registration documents
- Created, trained, and supervised team of six interns to maintain headquarters office space
- Conceived and produced two cultural events, including a fundraiser for the organization
Candidate Info
years in workforce
year at this job
Management
Master of Arts
Administrative Coordinator
Assisted with managing $100,000 budget effectively through regular analysis and interpretation of key metrics
- Monitored project costs and scheduled to ensure project does not exceed the approved budget
- Analyzed project goals, planed schedule of deadlines for project completion, and developed action plan
- Defined project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders
Candidate Info
years in workforce
years at this job
High School Diploma
Administrative Coordinator
Processed routine paperwork and entered data into a departmental log or database in the servicing of clients.
- Prepared, indexed, and scanned documents into imaging system and ensured quality of scanned images
- Prepared requisitions for the purchase of supplies and maintained inventory of purchases.
- Maintained department record system which included; filing, retrieving and researching of files.
- Performed various other clerical duties such as, appointments scheduling, patients intake, copying, answered the phone, data entry and other duties assigned.
Candidate Info
years in workforce
years at this job
Database Technology
Administrative Coordinator
Provided office management, customer and administrative support to the Executive Office
- Scheduled meetings, prepared agendas, meeting notes and correspondences
- Maintained calendar and appointments for Executive Director
- Answered phones, processed expense reports, travel, and budget management for office
- Ordered office supplies and equipment
- Updated company database of clients
- Printed reports, mailings and summaries from database
- Coordinated events and provided oversight of promotional materials and newsletters
Candidate Info
years in workforce
year at this job
Sociology
Urban Studies
Administrative Coordinator, Quality Management
Assisted in the development/monitoring of the department budget including the reconciliation of all purchase orders and requisitions for direct reports and expenses.
- Organized and coordinated the preparation of correspondence, data, and drafting materials for presentations and reports.
- Provided project management coordination and support for projects within the department.
- Coordinated projects with external vendors and ensures compliance with deadlines.
- Maintained detailed project documentation including meeting minutes, action items, and issues lists.
- Followed-up, documented, and reviewed Quality of Care cases (QOC's) for Quality Department for efficiency.
Candidate Info
years in workforce
years at this job
Business Management
Paralegal Program
Administrative Coordinator
Monitored and maintained cash office by verifying each register and preparing deposits.
- Monitored each cashier and notified any discrepancies to management and loss prevention.
- Assisted in screening new hires, conducted background checks, completed new hire paperwork.
- Conducted new hire orientation, maintained personnel files and payroll.
Candidate Info
years in workforce
months at this job
Human Resource Management
Administrative Coordinator
Provided full secretarial and administrative support to client(s)
- Managed customer requests for information
- Planned and arranged travel itineraries
- Track expense claims and prepared expense reports
- Maintained confidential client files and information
Candidate Info
years in workforce
years at this job
Associate of Arts
Business/marketing Coursework
Administrative Coordinator
Provided direct administrative support to the Sr. Vice President of Engineering and the Director of Engineering
- Coordinated daily, weekly and monthly domestic and international meetings in an organization of over 400 employees across seven global locations in multiple time zones
- Facilitated all travel arrangements - domestic and international
- Processed and submitted expense reports on behalf of travelers
- Managed an office of 40 employees - facilities and security
- Processed Purchase Requisitions for all license renewals and hardware
- Negotiated with several vendors saving the company over $10,000 annually
- Purchased office and kitchen supplies
- Redesigned office suite with new logos and rebranding
- Organized internal office events - employee meetings, training seminars and off-site functions which included negotiating pricing with vendors and ensuring the function was flawless
- Updated the office Emergency Response plan as Site Recovery Coordinator
Candidate Info
years in workforce
years at this job
Sociology And Anthropology
Tennis Professional and Administrative Coordinator
Conducted private lessons, group clinics, and team practices.
- Designed drills for practice and teaches advanced technique and strategy for match play.
- Mentored young athletes and teaches and communicates with students of all ages.
- Organized events, including; open houses and round robins.
- Managed membership participation payments from clients.
Candidate Info
years in workforce
years at this job
Administrative Coordinator
Managed office of government entity providing residential solid waste services.
- Acted as customer service supervisor, handling calls from 35 communities/over 73,000 residential homes.
- Organized large mailings and managed mailing lists
- Generated and distributed press releases
- Created and maintained office reports
- Worked with the public education coordinator to prepare for events and worked weekend events
- Took minutes at monthly executive and board meetings
- Prepared spreadsheets with all incoming vendor, customer and administrative invoices
- Handled tracking and payments of invoices
- Organized and maintained records on trustees and their alternate members for 35 communities
- Performed all other tasks and projects given to me by the general manager
Candidate Info
years in workforce
year at this job
Finance
Administrative Coordinator/bookkeeper
Fulfilled a dual role providing administrative support and bookkeeping that involved organizing office operations and maintaining/preparing financial records using QuickBooks for 11 companies in the construction, real estate, and payroll industries with a total of 50+ employees.
- Performed accounts payable/receivables, bank reconciliations, cash flow management, financial statement analysis, fixed asset monitoring, and payment of business taxes.
- Prepared new loan requests for construction projects and prepared an extensive amount of any other paperwork needed for the 11 companies.
- Additionally responsible for assisting in overseeing numerous projects in various stages of the construction process.
Candidate Info
years in workforce
Psychology
Administrative Coordinator/ Educator
- Trained and mentored staff on how to implement Emergent Curriculum and set up exemplary engaging environments for young children
- Facilitated collaborative projects based off of children’s interests
- Created lesson plans based off of Emergent Curriculum
- Conducted assessments and Parent Teacher Conferences twice annually
- Observed and scored classrooms using (ECERS) Early Childhood Environmental Rating Scales
Candidate Info
years in workforce
years at this job
Communications
Financial Administrative Coordinator
- Reviewed and processed all purchasing, travel, and invoice transactions
- Researched and resolved wayward and suspense charges
- Prepared funded grants, subcontracts and clinical trials for departmental use
- Utilized financial reports to assist in budget updates
- Maintained department’s administrative files
- Assisted hundreds of department staff members as needed
Candidate Info
years in workforce
years at this job
Social Sciences
Executive
Administrative Coordinator
Managed complete flow of encounter forms through to medical insurance billing process.
- Smoothly directed self-pay, public, and private insurance account transactions for patients and doctors in the practice.
- Directed all electronic as well as physical medical billing from start through lengthy follow-ups.
- Tracked and managed office supplies inventory, operational budget, and employee timesheets.
- Managed the hiring, training, and orientation of front-desk receptionists and other administrative billing staff.
- Coordinated the schedules and insurance enrollment of 6 different physicians and employee benefits.
- Oversaw appointment scheduling and coordination between specialists and in-house primary care physicians.
- Implemented and updated all electronic medical records in the practice's system while maintaining confidentiality.
- Tracked and updated demographic patient and practice information.
- Verified authorization as well as eligibility and co-pays for specific procedures.
Candidate Info
years in workforce
years at this job
Business Administration
Administrative Coordinator
Responsible for planning and organizing business English program for client's employees
- Customizing curriculum and organizing workshops for teaching staff to enhance their teaching skills
- Prepared student evaluation reports required by the client
- Assisted the Director with general duties
- Interviewing the students candidate on the time of admission and recruiting new teachers
- Coordinating the study abroad programs
- Assisted the Director with general duties
Candidate Info
years in workforce
Psychology
Administrative Coordinator to The President
- Worked directly with the President & CEO to develop and monitor departmental budget(s) in compliance with grant, contract, sales, and other revenue sources as directed
- Responsible for providing reports to the President & CEO and other Administrative staff accurately and in a timely manner
- Making sure all reports, billings, and requested information were monitored, verified, accurate, and completed in a timely manner
- Responsible for office supply purchases, inventory, and disbursement
Candidate Info
years in workforce
years at this job
Associate of Applied Science
Management
Administrative Coordinator, Lead
Provided day to day administrative support and HR initiatives for the executive management staff
- Screened incoming telephone calls for these officers with a gifted filter ability
- Coordinated and managed staffs schedules
- Arranged domestic and international travel including ground transportation
- Completed expense reports and other docs as requested
- Arranged conference calls and meetings with internal and external senior executives and groups
- Maintained corporate records and files (paper and electronic) in accordance with the company policies and procedures
- Coordinated special events
- Attended networking events for recruiting and business development
Candidate Info
years in workforce
months at this job
Psychology
Administrative Coordinator
- Facilitated clinical research efforts by serving as an intermediary for study participants, sponsors, outside consultants and colleagues.
- Managed study related information and entered clinical data into appropriate databases.
- Sustained, assessed and organized office operations to support a more competent and efficient administration.
Candidate Info
years in workforce
months at this job
Business Administration
Executive Administrative Coordinator
In charge of all company marketing, e-mail accounts and websites
- Scheduled interviews, assisted in interviewing applicants, making hiring recommendations, and planning/delegating work assignments and new leads
- In control of all employee documents, and responsible for preparing and obtaining new employee paperwork
- Responsible for payroll, billing, and all financial accounts
- Ordered all materials needed for each project
- Prepared all sub-contracting claims and invoices
- Communicated daily with all departments, crews, and account managers to insure each project is completed correctly
- Prepared all Homeowner's warranty packets and building permits
Candidate Info
years in workforce
year at this job
Business, Sociology, Psychology, And Kinesiology
Administrative Coordinator
Coordinated and executed all details for in house and off site seminars
- Maintained, updated and assembled all course packs, materials, etc.
- Developed expense reports
- Set up all new client files
- Responsible for data being updated and accurate in ACT software
- Arranged and booked all travel for consultants
- Processed monthly payments for clients
- Received, processed and shipped all orders for Metalift Crown and Bridge Removal System
- Created accounts and entered all statistics in Dental Dashboard for each new client
Candidate Info
years in workforce
years at this job
Management
Administrative Coordinator
Maintained HR documents & filed all correspondence and invoices.
- Communicated with insurance companies, employees and vendors.
- Corresponded independently with neighborhood service providers.
- Performed a wide variety of confidential executive, secretarial and administrative duties.
Candidate Info
years in workforce
year at this job
High School Diploma
Operating Room Administrative Coordinator
Booking and scheduling all scheduled and trauma surgical cases for the forty one operating rooms
- Preparing copies of 120 surgical schedules
- Quality assurance checks on blood product orders and delivery of product into surgeries in progress
- Communications with surgeons, anesthesiologists and nurses
- Accompanying transportation of patients to and from surgery
- Cleaning of operating rooms before and after surgery
- Accompanying transportation with deceased patients to the morgue
- Data entry for the 48 autoclave units and tracking for each of the loads flash sterilized in each unit daily
Candidate Info
years in workforce
year at this job
Travel Management
Business Administration
Administrative Coordinator
- Effectively provided administrative and clerical support for CEO and other staff
- Instrumental in planning monthly board and executive meetings
- Accurately performed bookkeeping for two internal budget accounts
Candidate Info
years in workforce
years at this job
Medical Assistant
Healthcare Administration
Administrative Coordinator
Office organization maintain filing system, auditing new hire paperwork, and employee scheduling.
- Overseeing a team of 7 to 11 employees on and off the sales floor.
- Responsible for training and administer skills tests to employees.
- Responsible for processing, and counting the daily cash flow of the store on a day to day business.
Candidate Info
years in workforce
years at this job
Liberal Arts Course Work
Administrative Coordinator
Managed church office & facility, including coordination of facility use.
- Performed all clerical duties, including keyboarding 75 wpm.
- Produced weekly and monthly communications and all mailings.
- Facilitated purchasing of all supplies and equipment for office & facility, including maintenance of office equipment by communicating with outside vendors.
- Performed customer relations duties: providing superior customer service, recognizing client needs, meeting or exceeding client expectations under all circumstances.
- Working knowledge of commercial software for maintaining customer data, maintaining church records.
- Articulated and created innovative and practical office solutions.
- Demonstrated ability to maintain confidential and sensitive customer information.
- Ability to resolve conflict situations with customers.
- Interact effectively with individuals at all levels including ability to independently
Candidate Info
years in workforce
year at this job
Front Desk Medical Administrative Coordinator
Handled high volume phone calls, faxes, e-mails, and fielding customer requests
- Utilized superior customer service skills to ensure complete customer satisfaction
- Insurance verification with accuracy on a daily basis
- Developed and maintained entire office staff calendar and physician coverage
- Maintained professionalism, accuracy, and confidentiality at all times
Candidate Info
years in workforce
months at this job
High School Diploma
Administrative Coordinator
- Administrative Coordinator for the [company name] Web and Communications team in conjunction with providing onsite administrative support to the Office of the National Coordinator for Health Information Technology (ONC), acting as intermediary between teams and federal advisory committee
- Managed calendar of upcoming meetings for the public, federal advisory committee members and other parties
- Assisted with development and production for committee meetings, coordinated logistics, registration and speaker reimbursement
- Special assignments as required
Candidate Info
years in workforce
years at this job
Arts
Leadership
Administrative Coordinator
Identified divisional reports for crime analysis and other divisions.
- Responsible for data entry operations for various reporting police agencies and national data bases.
- Provided training to the supporting position to divisional staffing and volunteers.
- Responsible for support to administrative divisional offices and file systems as well as data base systems.
Candidate Info
years in workforce
months at this job
Interdisciplinary Studies
Administrative Coordinator
- First point of contact for all inbound calls and visitors.
- Administrative Coordinator for all [company name] Departments.
- Instrumental in coordinating special events and meetings, including finding meeting locations, inviting potential attendees via Internet correspondence and US Mail.
- Created mail merges, excel spreadsheets and PDF files.
- Liaison between Partner Agencies, the Allocations Team and [company name].
- Received all proposals from Agencies and Programs seeking funding from the [company name] for the 2013-2014 Allocations year.
- Reviewed and reworked proposals by inserting and extracting word document’s, excel spreadsheets and Jpegs and turning them into PDF Files.
- Entered donor information into internal database.
Candidate Info
years in workforce
year at this job
Journalism
Administrative Coordinator to VP of Store Planning
Maintaining Vice Presidents calendar and schedule.
- Assisting in travel arrangements and implementing of special events for coordinators
- Visiting stores, handling special orders and assisting in fixture orders for various shops.
- Reviewing and processing invoices for payment/ data entry and analyzing budget spreadsheets.
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