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Contract Administrator Resume Samples
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0-5 years of experience
Seek out opportunities to reduce costs by contracting or re-contracting with key facilities, networks, and groups in keeping with the strategic goals of the corporation.
- Negotiated contracts with ambulance providers resulting in over $750,000 in annual savings to the plan.
- Successfully negotiated a contract with an emergency physician group providing services at five area hospitals resulting in over $1M in annual savings compared to the billed charges we were paying.
- Reached a risk arrangement for the first time with a major hospital system forecasted to save the plan in excess of $3M annually.
- In response to new state legislation, created our first ever panel of providers for autism. Structured contracts that were competitive and cleanly configured in our claims system.
0-5 years of experience
Responsible for contract management, document control and administration in accordance with company policies, legal requirements and owner specifications.
- Oversaw submittals of JSSP’s, QA/QC procedure manuals, Payment/Performance bonds and job specific insurance requirements were met.
- Assisted subcontractors with OCIP enrollment and monthly reporting requirements.
- Acted as liaison between accounting staff, subcontractor, owner, LEED and diversity departments.
- Managed $900 million in subcontract agreements with over 140 subcontractors on MGM City Center project.
- Designed spreadsheets that enabled accounting staff to review subcontractor status regarding owner commitments and subcontract closeout status.
0-5 years of experience
Drafted, negotiated and audited newly configured and fully executed contracts, bids, termination letters, and RFP’s, as well as; amendments and addendums to original contracts and other documentation, to make sure they were legally in compliance with our companies’ terms and conditions and free of any grammatical errors. Coordinated the majority of our departmental projects; including took the lead in our Record Retention Project, serving as point person for the department. Assisted sales force and accounts with inquires and issues regarding their contracts. Worked closely with our legal department to stay on top on our companies polices and procedures in order to stay in full compliance on our contract verbiage.
- Served as initial point person in leading many departmental projects, successfully avoiding transfers to management close to 100% of the time.
- Point person for our departments Record Retention Project, making sure our departmental files was up to code with our company’s record retention policy, as well as; stayed up to date with policy changes in the event an audit should happen.
- Ran daily audit reports to ensure correct pricing was implemented to accounts according to their contract on file.
- Trained new department hires in addition to coaching employees in Massachusetts who acquired the responsibility of the contracts department due to department relocation as of Spring 2010.
- Composed new processes and procedures to streamline contract operations during departmental downsizing and work volume increases.
- Promoted to senior Contract Associate/ Administrator level within 1 year of joining the contracts department.
0-5 years of experience
Manage prime, subcontract and intercompany closeouts; prioritize FAR delinquent contracts; intitiate and maintain internal and external customer communications to identify and establish priorities. Develop action plans, resolve outstanding issues and maintain relevant and accurate contract closeout reports and metrics. Identify and initiate as appropriate, contract closeout improvements to include expediting the turnover of ‘physically complete’ contracts into closeout.
- Capture and manage accurate and timely sales and distribution (SD) data for program and non-program specific contracts to support financial reporting and treasury.
- Manage and coordinate timely responses to assigned cross-contract compliance issues from customers, both internal and external.
- Create internal customer requested project definitions in accordance with company procedures.
- Co-manage the coordination, processing, and implementation of Facility Service Requests (FSRs) from SUPSHIP- NN customers.
- Update current published desk reference for inclusion of revised and new processes/transactions.
- Completed development/rollout of Contract Administrator Competency Model. Coordinated and scheduled model presentations and intial assessments for department personnel. Provide oversight and required management to maintain currency of model.
10+ years of experience
Responsible for the contracting process including development of request for proposal, cost analyses, review and negotiation of terms and conditions, implementation, contract compliance and follow up.
- Created proposal to obtain clinical chemistry instrumentation for the eight hospitals and three clinics within the system, saving $300,000 annually.
- Reduced costs by executing new contract for coagulation instrumentation for the hospital system for a savings of approximately $90,000 per year.
- Developed and implemented process to manage pricing discrepancies and reduce overdue accounts.
- Manage the pricing discrepancies and item files for the two major distribution companies for medical and pharmaceutical supplies.
- Work with vendors to develop cost saving strategies to decrease current costs as well as future costs.
0-5 years of experience
Reviewed contracts to ensure company was in compliance. Supported company’s ability to win and maximize profitable sales contracts through a timely and effective response. Provided project management to support the sales and business goals of the company as the owner of process to assess, compile, and monitor sales proposal contracts.
- Responded to Request for Proposals. Organized team meetings, attended pre-bid conferences, summarized RFP, determined pricing, prepared answers to RFP questions, assembled final presentation and delivered proposal.
- Negotiated with multiple manufacturers to obtain best pricing.
- Created a library repository for standard answers to RFP responses.
- Implemented a process for Request For Proposals.
- Awarded a contract for a local college to upgrade all 20 of their document output devices.
- Awarded a $200,000 contract for an Ohio county school district (new account).
- Awarded a multi-year printer contract for the State of Ohio.
- Recruited by Modern Office Methods’ former Vice President of Operations.
0-5 years of experience
Collaborated and empowered colleagues to provide seamless customer service throughout five month transition period of relocating job duties out of state.
- Contributed 20 years of Oracle experience to streamline Contract Administration through Oracle installation.
- Increased cash flow by reducing invoicing backlog from four months to less than 14 days; completed in less than two months. Current status is maintained, contributing to customer satisfaction.
- Developed and executed processes to reconcile contract activity to Oracle reports; increasing accuracy of Hyperion statistical reporting for management decision making.
- Set up and ensured accurate maintenance of Oracle Customer Database of 50,000 existing customers plus approximately 90 new customers monthly.
- Accurately maintained 40,000 elevator units on Oracle Unit Database; updating over 40 attributes per unit and adding new as required. This accuracy increases service representative production and customer satisfaction.
- Maintained 10,000 service contracts in Oracle for 19 branch locations, including monthly escalations, billing, changes, and all new contracts. This accuracy built trust with sales force and customers.
- Tested Oracle process updates; providing results and suggestions for improvement to IT and Management.
0-5 years of experience
- Negotiated emergency 162,000 bottled water purchase in less than three hours
- Executed hundreds of commodity and service contract actions
- Administered 16 task orders worth $9.4M simultaneously, doubling the average workload
- Managed $3.2M lodging renovation and $1.5M hangar repair construction contracts
- Evaluated $100k+ medical equipment contract, saving 31% from government estimate
- Collaborated with coworkers to streamline contracting methods to promote higher efficiency
0-5 years of experience
Provide system leadership for contract administration processes, compliance and database functions within the Information Management Department.
- Maintained centralized contract database, perform user administration functions.
- Organized, maintained, electronically tracked contracts, HIPAA regulations and compliance and related documents.
- Reviewed and negotiated contracts, contract amendments, drafted and redlined modifications.
- Responsible for the life-cycle of the contract from initial review to final execution.
- Prepared compliance policies and procedures.
6-10 years of experience
Managed and maintained company’s two largest customer accounts totaling over $8 million dollars in annual sales.
- Administered and maintained orders from receipt to final shipment coordinating efforts with all
- Analyzed costs to administer RFQs.
- Primary point of contact for all customer related issues.
- Monitored production schedule insuring on-time deliveries and pro-active customer communications.
- Maintained customer web based ordering systems.
- Reported status of open orders to customers.
0-5 years of experience
Alerted supervisor or higher level employee of discrepancies involving improper funding citations, certifications, approvals and compliances shown in purchase requests.
- Recommended contract type, method of solicitation, options determinations, milestones development, and sources to solicit.
- Developed solicitations with appropriate clauses and with well defined statements of work and award factors.
- Evaluated responses to solicitations, including price reasonableness, adequacy of competition,
- Resolved and dispositions contract audit recommendations in a timely manner, while fully protecting the Government’s interest.
- Negotiated price, terms, and conditions, prepared price negotiation memoranda and prepared recommendations for awards
- Prepared award documentation, including delineations of responsibilities of contractors.
0-5 years of experience
Liaison between company and contract crews.
- Delivered job packet and reviewed with contractor for understanding.
- Ensured all material was accounted for transmission crews.
- Arranged for all clearances and authorization to complete jobs.
- Completed 8 months of management office and field supervisor training.
- Prechecked jobs before crews received.
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Contract Administrator
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
