Construction Secretary Resume Samples - Page 3

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Construction Secretaries assist the staff of construction firms and complete multiple administrative tasks, such as taking phone calls, sorting mail, doing paperwork, arranging meetings and organizing travels. Successful Construction Secretary resume samples emphasize skills such as communication and interpersonal abilities, accuracy, computer literacy and having basic construction terminology knowledge. Those seeking to perform this kind of role do not have to showcase extensive formal education in their resumes, but some recruiters may require a degree in business administration or a similar domain.

For more information on what it takes to be a Construction Secretary, check out our complete Construction Secretary Job Description.

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21

Construction Secretary

  • Responsible for accounts payable - accounts receivable, job cost and payroll for four companies. All month end payroll reports both state and federal.
  • Prepare Sworn Construction Statement, and waivers for bank draw and closings.
  • Customer service - schedule customers with subcontractors regarding warrantee issues.
Candidate Info
6
years in
workforce
6
years
at this job
Computer Applications
Word Processing
22

Construction Secretary

Diary Management - maintaining the director's diary and keeping him informed of appointments, meetings.

  • Maintain holiday spreadsheet and weekly sickness/absentee spreadsheet.
  • Create and maintain various production spreadsheets.
  • Ensuring information is sent to the construction sites either by fax or post.
  • Preparing information for board meetings
  • Ordering of site supplies.
  • Monitoring the director's e mails and printing out and organizing for action, to read or requiring a signature.
  • Dealing with telephone calls.
  • Entering information on a weekly basis for a building production.
  • Dealing with incoming and outgoing production CAD drawings.
Candidate Info
10
years in
workforce
3
years
at this job
Business Administration
23

Assistant Construction Secretary

Created contracts and invoices using Microsoft office.

  • Recorded all contract amounts and expenses in Timberline.
  • Answered multi phone line.
  • Customer service and general clerical duties.
  • Transferred within company to Accounts Payable Clerk
  • Timberline, Prolog, Quickbooks, JD Edwards, Xtuple, Lawson, Oracle, Advantx Scanning, AS/400, RLM, Quickbooks, Apparel Magic and All Microsoft Applications
Candidate Info
11
months in
workforce
10
months
at this job
AA
Word Processing
24

Construction Secretary/promoted to Associate Office Engineer

Support and interact with owners, architect, subcontractors, including, Payment Application, Architect Supplemental Instructions, Architect Proposal Request, Owner Contract, etc.

  • Create, organized and update meeting minutes for project managers and/or project directors.
  • Create subcontractors contract agreement, purchase order etc.
  • Prepare client proposal as, lien releases, RFI's, Submittal packages, bid packages and other documentation as required.
  • Ensure of company's safety rules are in compliance.
  • Prepare incident/accident reports as needed. Coordinate OSHA Class
  • Davis Bacon Act Compliance/Certify Payroll processor; organize and maintain confidential payroll records for Trade/Subcontractors and other employees, including review, processing, to ensure compliance with the government agency.
  • Supervise, track and maintain project records (hard copy and digital copy), including, filing, screening incoming calls, scheduling of appointments/meetings, routing documents to the proper department, order/distribution blue prints, overnight shipment, etc.
  • Extensive computer skills, proficient in Microsoft Office products. Strong multi-tasking skills
Candidate Info
14
years in
workforce
7
years
at this job
Business Administration
25

Construction Secretary

Respond to incoming calls in a courteous and friendly manner

  • Prepared contracts per customer specifications
  • Prepared checks for purchase and supplies and ensured accuracy of financial record
  • Maintained timesheet information for payroll
  • Responded to customer complaints I a timely manner and helped to ensure satisfactory resolution
  • Maintained a clean, organized office for operational efficiency
Candidate Info
2
years in
workforce
10
months
at this job
BA
Psychology
26

Construction Secretary

  • Responsible for ongoing procurement based on material estimates, supporting up to 20 projects concurrently on seasonal basis. Utilize established vendors and researched potential new supplies
  • Prepare invoices and manage accounts receivable that include weekly, monthly, quarterly and time/materials payments. Verify accounts payable prior to payment. Compile timesheets, including vacation and overtime hours and generate reports for outside payroll preparation. Prepare reimbursement checks for employee out-of-pocket expenses.
  • Collaborate on diverse projects with owner, president, vice president and field supervisor
Candidate Info
3
years in
workforce
1
year
at this job
27

Construction Secretary/receptionist

In charge all construction receptionist duties

  • Handled all incoming calls using multi-lined telephone system in busy office setting
  • Proficient in data entry, excel, dispatch, purchase orders and blue-staking
  • Accurately oversaw and in charge of all office errands, office supplies and blue-print pick up
Candidate Info
8
years in
workforce
8
years
at this job
C
Certificate
BA
Behavioral Science
28

Construction Secretary/secretary to The Vice President

Responsible for assisting 6 different project managers

  • Handled data entry for all reports
  • Processed invoices and updated the budget worksheets before all necessary deadlines
  • Assisted in solving manager problems at Inns
  • Handled all mailings and phone calls
  • Worked alongside construction managers to process/file purchase orders
  • Checked expense reports for quality control
  • Point of contact for Project Field Superintendents
Candidate Info
10
years in
workforce
10
years
at this job
HS
Course Of Study
29

Construction Secretary

Transportation & Construction

  • Prepare & proof contracts, Scope of Work, Specifications and Addenda; Review & Log Architectural Drawings, Revisions & Bid documents; Prepare Master Contracts & Attachments, Amendments, Meeting Minutes Submittals, Close-Outs, RFI’s & RFP’s, change orders, scheduling, award documents
  • Process Certificates, contractor/sub-contractor alert lists & low-bid schedule, lump-sum conversions; document items, materials & delivery tickets and maintain budget constraints; inspect all-phases of construction, assured that all products & services used, met original specifications; consistently met all implementation deadlines & benchmarks
  • Prepares and reviews specifications, working with internal customers and vendors to secure full descriptions of items to be used as a basis for bids on commodities within assigned classifications; and corresponds with agency representatives and vendors regarding purchase requirements, delivery, and quality of merchandise
  • Analyze internal and/or contractor requests for deviations from contract specifications and delivery schedules. Responsible for communicating business related issues or opportunities to next management level
  • Responsible for ensuring personal and company compliance with all Federal, State, local and company regulations, policies and procedures for Health, Safety and Environmental compliance
  • Work closely with Contractor, Engineer & Architect(s) on solving problems and challenging issues
  • Maintain and distribute current contract plans and specifications; Confirm Contractor’s maintenance of record/shop drawings; Provide technical and engineering support to PM/CM; Coordinate with surveying, testing and inspection staff
  • Oversee field coordination (under the direction of the PM/CM) with the Contractor, responding to field issues; Assist in the analysis and recommendations of field issues with the PM/CM staff
  • Track, estimate and assist with negotiating change orders (up to $25K)
  • Trained & implemented an e-mail procedure that streamlined division meeting management efforts using NetMeeting
Candidate Info
12
years in
workforce
5
months
at this job
C
Marketing
Project Management
Environmental Protection
30

Construction Secretary

  • Handle the main clerical duties for the office
  • Write up Field Receiving Reports & Field Purchase Orders (including coding & pricing)
  • Type weekly sub-contractor minutes and making copies for all attending weekly meeting
  • Check Superintendent’s email and relay “high priority” emails to him via phone
  • Maintain files for Subs & Invoices
Candidate Info
8
years in
workforce
1
year
at this job
HS
Medical Secretary
AS
Business Administration

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