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Records Specialist Resume Samples
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0-5 years of experience
- Coordinated documentation logistics for over 1,000 case files per week to support
- Reduced cost-per-box of off-site documentation by developing and implementing a more streamlined system to deliver, track, store and destroy files
- Prevented legal breeches by destroying documents in a timely, correct and efficient manner
- Coordinated physical logistics for a move to a new building for approximately 320 personnel
- Received consistent accolades from legal and management staff for exceptional
0-5 years of experience
- Executed legal requests of time sensitive orders of medical records, billing statements, and various other legal documents for law firms across the United States
- Coordinated with numerous representatives, supervisors, and directors in hospitals and other healthcare providers to process orders in the fastest possible way possible for the customers of [company name]
- Collaborated with a team of representatives within the company to navigate the different Health Information Management (HIM) Departments and billing departments for which the company has various established relationships, procedures, and methods of completing tasks
- Negotiated with provider supervisors and managers to expedite needed orders that have gone past the legal time frame of processing requests by being direct and to the point and learning the business inside and out
- Sold the business and grew the customer base by making 40 cold calls a day while utilizing email marketing and other sales strategies for 2 months
- Expanded the company by 7 new law firms by joining the sales team and explaining the company’s value proposition by obtained knowledge of the operations processes for the company
0-5 years of experience
- Served on the Records Management Advisory Committee (RMAC) with other managers and directors from the DoE, BEA, and Fluor-Idaho.
- Officiated over records collection and disposition activities during an office reclaim effort. Provided records and disposition support to all employees at the Idaho Falls facilities as they audited their files during this project.
- Conducted software QA testing of the INL’s Electronic Document Management System (EDMS).
- Collaborated with a team of other records and software professionals in a quality audit of the policies behind the INL’s Electronic Document Management System (EDMS).
- Performed software QA testing of the INL’s Electronic Change Request (eCR) system that manages edits and approvals to documents.
- Completed a pre-screening of over three thousand records boxes eligible for destruction. This initiated a process that resulted in most of these boxes being destroyed or transferred to federal storage in Seattle and freeing up valuable shelf space at the INL Records Storage Center (IRSC) that was at 95% capacity.
- Assisted in the composition of a new general policy document for the entire IT division. Special attention was given to how records and document management interrelated with the rest of IT and the necessity of maintaining electronic records for compliance.
- Proofed and offered recommendations to other standing INL records management policies.
0-5 years of experience
Retrieves, sorts, assembles medical records into proper chart order, insuring that records are updated, required forms and documents are provided, pages are signed and dated, according to facility standard.
- Reviews and audits medical records for accuracy and completeness; evaluates medical codes for correctness; ensures security and confidentiality of medical records.
- Processes requests for patient information by classifying accordingly (i.e. Physician Office, Managed care, Auditing, Re-credentialing, release).
- Processes requests for health information received from patient accounts.
- Purges and archives medical records on an as needed basis.
- Accesses location of medical records through chart tracking system; logs chart in
0-5 years of experience
- Learned data entry and modification for LegalKEY.
- Performed detailed audits of files and records in circulation.
- Assisted in file creation for paralegals and secretaries.
- Performed audits of legal off-site records for large-scale file moves.
0-5 years of experience
- Processed ‘ Paid Off ‘ accounts, original loans, and refinanced loans
- Managed and organized processed files.
- Researched and added processed files into the computer system.
- Routinely input customer data and consolidated files.
- Pulled customers files per request.
- Organized and assembled file packages, mailed checks, and statements for attorneys.
0-5 years of experience
- Collected, sorted and scanned documents.
- Labeled and entered documents into the computer systems.
- Prepared files and forwarded documents for recycling, storage and/or shredding.
- Communicated and coordinated needs throughout office.
- Handled legal document shipping and records request.
0-5 years of experience
- Performs a quality analysis of reports received from reviewer to ensure that all information is completed and that the questions posed by the referrer have been answered by the appropriate party.
- Reviews the reports to ensure that the report is complete with the questions being answered.
- Reviews, sort and prepare medical records for physician review.
0-5 years of experience
- Assisting the department’s professors by organizing various documents and coordinating dozens of events
- Mentoring students through hands-on guidance and leadership
- Proposed and assisted coordinate University’s first law enforcement job fair for 17 agencies
- Coordinated development of major city chief contact list by personally calling each department
0-5 years of experience
- Scanned documents utilizing ScanAll Pro, Sharepoint, and TabQuik
- Prepared spreadsheets, documents, records and monitors, and records metrics
- Conducted file searches
- Maintained file organization on shelves
- Organized files necessary for due diligence
6-10 years of experience
Electronically review patient charts on a daily basis for the next day appointments as assigned. Review charts for completeness ensuring all required information is included; note any deficiencies and refer to appropriate area for follow-up.
- Sort, Scan, file a variety of medical records and information such as admission slips, laboratory and pathology reports, operative notes, and discharges summaries into electronic patient medical records in the appropriate section.
- Answer private phone calls and transfer calls to the appropriate staff.
- Sorts daily USPS and courier mail and distribute to appropriate staff.
- Answer written and telephone request for medical records or information; prepare records for release to patients and other providers.
- Also to do other office duties as assigned.
0-5 years of experience
- Utilized 3M and TruCode encoders to assign procedure and diagnosis codes for OP, ED and E&M level coding
- Protected the security of medical records to ensure that confidentiality is maintained
- Processed patient admission and discharge documents
- Reviewed records for completeness, accuracy and compliance with regulations
- Released information to persons and agencies according to HIPPA
0-5 years of experience
Responsible for receiving public records request, processing and responding in a timely manner
- Scan, index and categorize various documents; City Counsel minutes, building plans, permits, ordinances, variances and annexation
- Partner with City Counsel for agenda, schedule and minutes of meetings; respond to citizen inquiries
- Oversee department payroll on a bi-weekly basis; ensure hours are calculated correctly along with vacation and sick time deductions
- Train new hire employees on public records procedures and social media with public records
0-5 years of experience
- Conducting detailed medical chart reviews
- Orienting new providers and monitor established ones on their documentation and coding to ensure quality standards
- Provides education to providers and staff on effectively documenting medical records to ensure quality and timely care of our patients which will in turn, apply the correct reimbursement
- Communicate with physicians and office staff on education for Medicare Risk Adjustment and HEDIS as well as offer supporting tools based on the standards set by CMS and the Health Plans
- Abstract, code and enter charges for specified offices through utilizing Working knowledge of ICD10, CPT and HCPCS
0-5 years of experience
Medical Records Specialist/Appeals Specialist
- Reviewing paper medical records for behavioral health treatment facilities while following HIPAA Guidelines
- Comparing the medical records documentation against what was billed by the facility
- Communicating issues founded in the medical records to account managers so that they can present them to the facilities
- Writing appeal letters to insurance companies to fight the denials of claims based on the information provided to us in medical records
- Reviewing licensing of facilities and ensuring the follow proper guidelines in order to provide the services that were billed to the insurance companies
6-10 years of experience
- Recorded and tracked all records submitted to the Records Processing Center and retained information in Legal Key, Excel and Access databases.
- Provided a wide range of scanning and converting PDF legal documents.
- Monitored the process of all ingoing and outgoing legal files in support of the attorney and staff requirements.
- Provided assistance to the library manager with filing and book shelving and assist with all office services duties.
0-5 years of experience
- Processed daily work orders for delivery
- Assisted in the organization of medical records and file management
- Prepared inventory reports for outgoing and incoming records
- Performed scanning, filing and data entry projects
- Updated constituent records and verified information provided from both internal and external sources
- Maintained security of files and records containing confidential information
- Updated medical record accounts in Safe Document Management
- Input and retrieved electronic records using curriculum management systems
0-5 years of experience
- Dispositioned boxes of inactive/closed files for offsite storage
- Assigned file retention attributes to closed matters
- Assisted in the relocation of electronic files during personnel reassignments
0-5 years of experience
- Called/requested information within the parameters of confidentiality
- Performed a variety of office tasks including but not limited to: reception duties, face to face and phone communications with clients and staff, assuring messages are received promptly
- Obtained Medicaid/Insurance information for authorizations, ensuring Medicaid card are active monthly
- Quantitative chart review, and other clerical support services
- Data entry of billing IMS including mental health program clients and service data; coordinate with mental health program staff to ensure accuracy and completeness of information entered
- Scheduled transportation for return appointments when necessary
0-5 years of experience
- Process loan documents accurately within computer system and adhere strict compliance in any correspondence and data entry.
- Provide Quality Assurance for loans, documents that need to be filed and uploaded within the computer system under the correct account numbers.
- Communicate with clients on loan accounts in a kind and professional manner.
- Microsoft Office Proficiency (Word, Excel, etc.) through emails with clients as well as individuals within the bank.
- Uphold strong customer service principles to ensure repeat business.
0-5 years of experience
- Executed the creation of files of trademarks, patents, PCT, International trademarks, international patents, correspondences, pleadings and attorney notes/files.
- Facilitated the timely response to email requests for records and file creation via Microsoft Office.
- Data entry of file creations in LegalKey Software.
- Ensured the proper procurement of boxes from Iron Mountain for offsite storage and archival.
- Arranged and categorized legal files in chronological, alphabetical or numerical order.
- Scanned or barcoded files/boxes to workstations, offices, war rooms, case rooms and other essential storage areas.
- Conducted audits and transfers of client files via hand-held scanner.
- Organized correspondences, pleadings, attorney notes, PCT, trademarks, international patents and international trademarks assigned files and ensured delivery to proper associates.
- Expedited the matching of files or boxes at the request of associates as needed.
0-5 years of experience
Greeting families and patients when they arrive to [company name]
- Look up patient information in computer and advise patient on current and proceeding appointments
- Verify patient information in computer charting system
- Answer phones and direct calls as apporpriate
- Make CDs with patient images for record keeping and referrals
- Log and digitizing of radiologic images from referring facilities
0-5 years of experience
Records Specialist in the Transcript Department.
- Data Entry, Technical Writing, Coding.
- Redesigned School’s degree audit
- Cross trained in transcript evaluation
0-5 years of experience
- Process release of information requests for patients and third party groups including outside providers, rehabilitation facilities, and law offices.
- Receive and respond to all requests and inquiries for patient health information. Ensure medical records processes and documentation are complete and compliant with HIPAA laws.
- Provide excellent customer service; proactively identify opportunities to improve customer experience and ensure follow-through on all requests.
- Manage daily distribution of all incoming records to clinical staff.
- Identify and act on process improvement opportunities in the Medical Records department to optimize response times and ensure accuracy.
- Check-in patients, confirm coverage with insurance companies, and schedule appointments.
0-5 years of experience
- File Indexing of clients’ records in the Data Capture and Safe Keeper Plus systems.
- Assisted in providing training to temporary workforce in the processing of clients’
- Provided meticulous Data Entry and Records Management Customer Service Support to countless of clients across Miami-Dade, Broward and Palm Beach Counties.
- Responsible for all aspects of client files arid record keeping.
6-10 years of experience
Provided high volume customer service in fingerprinting, background checks, providing reports
- Processed arrest affidavits, warrants and DUI packets
- Completed data entry of traffic citations, warnings, trespass warnings
- Registered, fingerprinted and photographed felons and sex offenders
- Answered phone calls from deputies and detectives and typed their reports and supplements
- Completed incoming paperwork (arrest warrants)
- Completed data entry of inmate court information and created court dockets
- Attended first appearance hearings to assist judges, take notes and handle inmate paperwork
- Answered high volume phone calls to render customer assistance
10+ years of experience
- Maintain Aircraft, Pratt & Whitney Engine and Hartzell Propeller logbooks for 25 Beechcraft TC-12B aircraft in accordance with CNAF 4790, Contract and FAA regulations.
- Maintain electronic Database for all TBO Components, scheduled inspections, flight hour tracking and TD compliance.
- Prepare and submit Aircraft XRAYS and Quarterly Hours in Life reports.
- Familiar with NAVAIRINST 13700.15 (DECKETR).
- Trusted advisor to NAVAIR, CNATRA and the Chain-of-Command on all issues regarding Logs & Records documentation and inventory procedures.
- Conduct audits/training to Navy C-12 Sites, including GITMO, Japan, Bahrain and commercial ACI sites.
- Execute the duties of the Maintenance Control clerks in their absence.
0-5 years of experience
- Initiate, track and expedite record/document creation through INL internal software
- Initiate, track and expedite records through export control review process
- Work directly with Project Managers to secure data archival
- Create multiple spreadsheets to ensure proper tracking of records/data location
- Support HPRR-FD project in all records issues
- Scan, index and classify records
0-5 years of experience
- Create Electronic Folders for IP Department
- Handle correspondence of all inquires by attorneys and secretaries pertaining to records.
- Monitor the records system for data quality and integrity in firm’s database.
- Image, prepare and distribute all legal documents physically, by email or use Legal Key and iManage.
- Conduct audits and inventory of all legal documents through out the firm.
0-5 years of experience
Medical Records
- Handle high volume of confidential medical records request
- Take incoming phone calls introducing patients to our practice
- Manage patient complaints and direct calls accordingly
- Scan patient records and ensure data accuracy
- Work closely with team members to provide uniquely personal customer experience.
- Data entry in Medi-Soft and Clinical
0-5 years of experience
- Protect the security of medical records to ensure that confidentiality is maintained.
- Retrieve patient medical records for physicians, technicians, or other medical personnel.
- Release information to persons or agencies according to regulations
- Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into Electronic Medical Record software.
- Train medical records staff.
6-10 years of experience
- Retrieve patient medical records for physicians, technicians, and other medical personal; fax medical records to outside agencies upon request
- Enter data, such as demographic characteristics, history, and extent of disease, diagnostic procedures, or treatment into computer
- Review medical records for completeness, accuracy, and compliance with regulations
- Protect the security of medical records to ensure that confidentiality is maintained
- Process and enter insurance and other business or government records into computer system
0-5 years of experience
- Organize files and collecting data to be entered into the computer.
- Organize and manage all records and documents in an orderly manner.
- Retrieve necessary appropriate records and reports from SharePoint.
- Analyzing the data for errors.
- Accurately entering information into various computer programs.
0-5 years of experience
- Performs duties including typing correspondence, form letters, travel forms, preparing schedules, accountability forms, maximum benefits records, status reports, input and output forms and student pay forms.
- Ensure compliance with federal regulations and internal policies for records retention.
- Audit files to ensure that each record contains all necessary documentation for each student.
- Maintain office files, both physical and electronic.
- Maintain all student information required by government and management directives.
- Maintain accountability of students and property; adheres to safety practices
- Other duties and responsibilities as assigned.
0-5 years of experience
- Managed the firm’s electronic signature cloud-based platform DocuSign that facilities the electronic signing of documents between multiple parties.
- Maintained computerized manual and electronic records management systems for key company documents.
- Participated in the implementation, and maintenance of policies and procedures for the recording, indexing, filing, and retrieving of active documents and the storage of inactive documents.
- Participated in the creation, maintenance, retrieval, protection, retention, and destruction of all records in accordance with policy and legal, financial, governmental, and historical requirements.
- Maintained complex databases for tracking department projects, inventory of on-site and off-site records and other operational needs.
- Participated in development of training materials, and assist in departmental and organization-wide training sessions on records management related topics
- Served as liaison on the day to day operations of the physical and electronic records management systems
- Coordinated and maintain security user access controls.
- Participated in the migration of electronic records from Documentum to SharePoint along with the migration from Automony Record Manager HPRM
- Experience with Records Management databases for the management of physical records, along with SharePoint and Box for electronic records management, beyond data entry.
6-10 years of experience
- Processed Archiving request electronically and by telephone for Lehman Employees & Subsidiaries Domestically
- I performed customer service functions for employees needing tutorials on our Records Mgmt intranet site, as well as helping employees locate documents.
- Manage Records Database, Produce Reconciliation Reports, Export/Import Data Entry spreadsheets, Scan Documents, Document Imaging uploads. Train new users for our applications.
- Managed Retention Schedules of Documents
0-5 years of experience
- Answering phone for 2 areas on multiline system.
- Scanning medical records into PRISM.
- Faxing medical records upon request to other medical facilities.
- Filing Advance Directives into patient charts.
- Pulling deceased patient charts for chart maintenance.
0-5 years of experience
Prepare the paper medical record for scanning
- Scan and index paper documents into the Electronic Medical Record
- Electronically analyze, reanalyze and assign signature deficiencies to the appropriate practitioner in the Chart Completion Module
- Perform quality reviews of scanned and interfaced images in the Electronic Medical Record and verify the quality of image, accuracy of patient name, appropriate bar code, account number and document type
- Perform file maintenance and prepare records for offsite storage
0-5 years of experience
- Responsible for creating and maintaining physical and electronic files for all clients and ensuring the files are accurate per all applicable standards.
- Accurately and timely create, audit, and maintain files for all clients.
- Upload required information and documentation in the Welligent Client Management System.
- Be an active participant of quarterly peer reviews.
0-5 years of experience
- Process and maintain medical records of clinics patients using Electronic Health Records (EHR)
- Logs in and out physician orders.
- Break down discharged patients records to upload them properly into EHR.
- Ensure that all HIPAA standards are in compliance.
- Perform other duties as assigned.
0-5 years of experience
- Responsible for editing and tracking existing records, including researching information and file activity history
- Working knowledge of Autonomy and records filing
- Responsible for providing backup support for remote records staff
- Prepared off-site records for off-site vendor pickups
- Worked as a customer services representative with other coworkers as a cohesive team
0-5 years of experience
- Call patient to review previous places of treatment or evaluation
- Walk patient on how to fill out the ROI and return it to the department
- Request medical records from all stated facilities specific to each diagnosis
- Upload documentation into the EMR
- Organize and arrange pathology slides and upload imaging into Life image
0-5 years of experience
- Develop strong working relationships with social worker’s and community partners.
- Work in partnership with the: Sherriff’s Office, Canyon County Courthouse, Behavioral Health, Medicaid, Welfare and Public Health divisions.
- Provide and communicate department policy changes related to state benefits.
- Work with department leaders to monitor a state budget designated for foster care expenses.
- Prepare and notarize official documents for the State of Idaho and Canyon County Courthouse.
- Ability to complete job tasks efficiently with time restrictions and in a high stress environment.
- Utilize conflict resolution techniques and human relation skills to de-escalate high-stress situations with clients.
0-5 years of experience
- Completes term, location, and program changes as requested
- Support admission efforts with the office of admissions at The Chicago School of Professional Psychology, Dallas Nursing Institute, Colleges of Law, Pacific Oaks College, and Saybrook University
- Scans and routes documents using imaging software
- Inputs confidential/academic information for current/prospective students into CampusVue
- Responsible for collecting, recording, maintaining, and reporting of student records Process application fees/ tuition deposits
- Prepare routine application, admission, and education audits
- Train new employees on admission policies and procedures
10+ years of experience
- Scheduled and Reviewed all Internal Audits for Facility
- Assisted in updating and reviewing FAA and Quality Policies and Procedures
- Assisted external auditors with information and data
- Review all incoming records for helicopter engines
- Create and update all outgoing helicopter records
- Responsible for QA Functions and Operations
- Created PowerPoint presentations for Management Review Meetings
- Completed Vendor Surveys
- Tracked and maintained Calibrated Tools for facility
- ISO 9001:2008 knowledgeable
0-5 years of experience
- Perform services including the indexing, retrieval and archival of executed contracts as part of a global records management team.
- Run daily reports to measure productivity and identify problems and trends.
- Assist with migration of records from various legacy repositories to SAP global repository.
- Train and monitor work of new international team members.
0-5 years of experience
- Handling all medical records
- Processing all Request of Information
- Working with other service providers to deliver
- Delivery of important documents to providers
- Answering patient calls and questions
- Patient Portal retrieval of data to EMR
0-5 years of experience
- Scan barcodes on files for intake, out take, disposition files and destroy files.
- Maintain letters, memorandums, invoices, reports and other legal records.
- File documents, correspondences, memorandums, etc., in accordance with established systems.
- Retrieve documents and files as requested within a reasonable timeframe.
- Copying, scanning and other administrative duties as needed.
- Familiar with DeskSite and other electronic filing systems within the firm.
- Capable of indexing files in detail for offsite storage submission.
- Trained on IRM records system.
6-10 years of experience
- Handles records management responsibilities throughout the lifecycle of physical and electronic legal documents
- Perform records responsibilities to include gathering, sorting, and preparing legal documents for filing, indexing, and scanning within the record’s department, case rooms, and offsite storage
- Monitor and review progress and accuracy of label file titles to comply with firm’s standard operating procedures
- Imaging and quality checking documents before disposal
- Perform searches in record’s management database and document management system
- Compile various reports in record’s management database
- Assist in training and orienting new hires of firm’s standard
- Assist records manager, secretaries, paralegals, and attorneys with special projects as needed
0-5 years of experience
- Request medical and billing records
- Receive, save, and organize medical and billing records.
- Follow up to facilities on medical and billing requests.
- Requires intricate organization system
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
