Legal Executive Assistant Resume Examples

Legal Executive Assistant

• Supported three Attorneys including Senior Partner
• Answered and screened phone calls in a professional and courteous manner, directed calls to appropriate people and recorded messages and delivered to appropriate party in a timely manner
• Effectively composed, transcribed and edited confidential correspondence and documents
• Performed all general office duties; prepared and administered all time entries, client billings, opened and closed files, arranged appointments, scheduled hearings, typed pleadings, contracts, deeds and agreements, maintained and organized all client files, prepared exhibits including bate stamping documents for trial; additional duties included some Paralegal work such as drafting corporate documents, forms and probate matters

Legal Executive Assistant

• Support nine senior attorneys ensuring individual daily calendars are updated and correspondence up to date.
• Coordinate and manage personal schedules, including travel arrangements, accommodation and transportation.
• Manage all facets of conference and seminar planning, including registration, attendance, badges and visitor passes.
• Draft monthly expense report, and upkeep inventory stock.
• Oversee administrative projects ensuring completion within deadlines.

Legal Executive Assistant

Use Microsoft Office programs to edit, proofread, and maintains large CLE papers.

• Look up case law and cites in Westlaw, Lexis, BNA and FastCase.
• Run large conflict checks.
• Billing, including time entry, signing and sending out invoices and writing cover letters.
• Extensive travel arrangements and calendaring.
• Using Pacer/EFC system maintain client database, pleading pads and file documents.
• Pattsy docketing for IP Department.
• Word processing of interrogatories and discovery documents.
• Prepare bench books in preparation for court.
• Meet all deadlines with publishers, conferences and litigation documents.

Legal Executive Assistant

• Prepare real estate attorneys correspondence, and other legal documents as requested
• Manage attorneys calendar, schedule and contacts including business development activities
• Assist with compiling, organizing and sending out real estate closing documents
• Enter attorney time into Carpe Diem Time Entry database as requested
• Responsible for coordinating meetings, booking conference space, ordering equipment, food and beverages for all
• Coordinate complex travel arrangements, travel itineraries, and tracking and submitting expenses for travel
• Process extensive client billing, new client/matter forms, check requests and attorney expense reports
• Assist other secretaries, administrative assistants and paralegals when needed

Legal Executive Assistant

• Executive Assistant to Managing Partner at a boutique law firm that specializes in zoning, real estate, government law and trust.
• Greet clients, answer multi- line phone, distribute mail, and manage the ordering of office supplies.
• On behalf of the attorney, transcribe tapes to letters, edit Contracts and Agreements.
• Manage the final preparation of letters for mailing or emailing.
• Open and create new files.
• Manage and coordinate the scheduling of client and new client meetings for the attorney.
• Manage each attorney's calendar, coordinate travel arrangements and attorney luncheons.
• Prepare files for document scanning.
• Work with other associates and staff with research, typing, scanning and copying as needed.
• Coordinator for all office events and birthdays.