Receiving Manager Job Description

Every type of business relies on supplies to operate. This is where receiving managers come in. In this role, these professionals, also known as warehouse managers, order and take in supplies and other items shipped to companies. Organized and detail-oriented, receiving managers can work in the warehouse of any type of business and might often split time between performing tasks in the warehouse and working in an office. They are also strong leaders who oversee warehouse staff and the operations of necessary equipment within this setting. A receiving manager will typically work full-time and even overtime as required.

 

Receiving Manager Duties and Responsibilities

Receiving managers in all types of industries tend to be responsible for the same or similar duties. After examining several job listings for this occupation, we found the following to be those most commonly listed:

Place Orders

Receiving managers continually review inventory and determine what supplies need to be ordered. They write up purchase orders and submit them to vendors, track orders, and arrange for the shipment of these items.

Receive Incoming Shipments

One of the most important responsibilities for receiving managers is to oversee incoming items that arrive at their facility. They review purchase orders and match shipped items to those that were ordered, note any discrepancies, document items received, and update inventory databases.

Organize and Maintain Stock

Once shipments have been received and logged, it is up to receiving managers to ensure that all items are properly tagged, labeled, and stored safely within the warehouse. They will supervise receiving teams to operate equipment such as forklifts and pallet jacks to move supplies and place them on shelving or stack them properly as required.

Review Receiving Processes

Receiving managers periodically review warehouse processes to make sure that operations are running smoothly and efficiently. They will update any changes to receiving processes and retrain warehouse personnel as needed.

Ensure Safe Warehouse Operations and Supply Storage

Safety is a main priority for any business, and it is up to receiving managers to oversee the implementation of safety practices and processes within a warehouse. They make sure that all safety procedures comply with state and federal regulations, post safety information for employee review, train employees in safety methods, and maintain a neat and orderly environment.

 

Receiving Manager Skills and Qualifications

To work as a receiving manager, you’ll need to be an organized, detail-oriented leader who knows his way around a warehouse. The following outlines those skills and abilities that would commonly be mentioned in receiving manager job listings:

  • Mechanical Skills – Operating warehouse machinery and equipment calls for receiving managers to possess strong mechanical skills
  • Data Entry – Receiving managers should be adept at entering accurate data for purchase orders, inventory logs, safety reports, and other records
  • Computer Skills – Familiarity with inventory software, tracking systems, and Microsoft Office applications are typically required for receiving managers
  • Communication – Oral and written communication skills are crucial when it comes to placing orders, speaking with suppliers, training warehouse personnel, and submitting inventory reports
  • Work Independently – Receiving managers must possess the ability to make quick decisions in fast-paced environments without having to consult superiors
  • Organizational Skills – Keeping an orderly warehouse allows for accuracy in ordering and maintaining supplies
  • Physicality – The ability to stand and walk for long periods of time and bend, stoop, and lift are physical attributes that are important for receiving managers

 

Tools of the Trade

Tools and equipment that receiving managers must be familiar with include:

  • Inventory Software – (such as Infoplus, AdvancePro, Fishbowl or TRXio)
  • Warehouse Equipment – (forklifts, pallet jacks, powered stackers, hand trucks)

 

Receiving Manager Education and Training

Many companies require nothing more than a high school diploma to begin working as a receiving manager; however, some may request that a candidate hold a degree in business management, supply chain, logistics, or a related area. Coursework helpful to this career might include operations management, supply chain management, inventory management, and organizational change. Training may consist of on-the-job sessions addressing the operations of warehouse equipment and in-house inventory software.

 

Receiving Manager Salary and Outlook 

Statistics provided by PayScale reveal that receiving managers earn a median hourly wage of $14.41. Those earning at the lower end of the pay scale make $10.14 per hour, while top earners see an hourly wage of $20.04. Adding in overtime, bonuses, and profit-sharing, if applicable, PayScale states that receiving managers can make a yearly salary ranging from $23,080 to $56,015.

The Bureau of Labor Statistics (BLS) reports that the job growth rate for those in this field is projected to be 4 percent through 2026. An increasing number of warehouses are becoming automated, decreasing the need for larger shipping and receiving employees. However, it is believed that due to the planning and ordering that receiving managers perform, these professionals will not be adversely affected by this practice.

 

Helpful Resources

You can find out more about what being a receiving manager entails and requires by following these links to books, professional associations, and more:

The Association for Distribution & Warehouse Management (ADWM) – From courses and seminars to networking opportunities, ADWM provides a wealth of support and information for receiving managers and other warehouse professionals.

Warehouse Management: A Complete Guide to Improving Efficiency and Minimizing Costs in the Modern Warehouse 3rd edition – Containing the most updated information available, this book by Gwynne Richards explores effective strategies and identifies common challenges facing receiving managers. Case studies, best practices, and the latest technological advances in this field are presented.

International Warehouse Logistics Association (IWLA) – Established in the late 1800s, IWLA offers warehousing courses, seminars, and conferences; news on current trends in the industry; and an annual convention that allows for professional networking, attendance at speaker programs, and exhibitions presented by warehousing technology manufactures, warehousing magazine publishers, logistics companies, and more.

Remax Products Blog – Warehouse door manufacturer Remax Products presents a blog that offers articles and insights into warehouse safety, reliability, design, and other recent news.

Industrial Supply – Looking for helpful articles about warehouse safety? How to avoid errors in receiving? New inventory management ideas from leaders in the field? Industrial Supply Magazine is an online resource you can turn to time and again.

World-Class Warehousing and Material Handling – Learn how to run a mean and lean warehouse. This book by Edward H. Frazelle covers vital information about materials storing, warehouse performance measures, what marks a world-class warehouse, and so much more.

Warehouse Management & Inventory Control 2nd edition – With chapters focusing on inbound processes, putaway processes, inventory management, inventory documentation, and materials handling, this book by Philip M. Price and N.J. Harrison will interest any individual wishing to become a receiving manager.

 

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