Accounting Administrative Assistant Job Description

Accounting Administrative Assistants provide clerical assistance to an organization’s accounting department or team. Their role differs from general administrative employees in that they also perform basic accounting functions as well. They must be able to perform general office duties, like answering phones and greeting customers as well as perform higher-level functions, such as processing invoices and preparing deposits.

Accounting Administrative Assistants work under the supervision of an accounting manager or department supervisor. The Bureau of Labor Statistics forecasts 3 percent job growth for Secretaries and Administrative Assistants through 2024. This will add approximately 118,800 jobs to these areas during this period.


Accounting Administrative Assistant Duties and Responsibilities

The type of organization an Accounting Administrative Assistant works for will determine their particular responsibilities, however, there are several main duties all Accounting Administrative Assistants perform. A review of current job listings identified the following primary tasks and responsibilities.

Perform Basic Accounting Duties

Accounting Administrative Assistants support accountants and other financial staff by performing some of the basic accounting duties. This may include preparing deposits, processing payments, creating financial reports, assisting with the budget planning, preparing and submitting tax forms and maintaining financial databases and spreadsheets. The scope of these duties will vary depending on the type and size of an organization, but Accounting Administrative Assistants must have working knowledge of basic accounting functions.

Provide Administrative Assistance

Accounting Administrative Assistants also assist in administrative or clerical duties. They may answer phones, greet customers, make appointments, file paperwork, perform data entry, scan documents, receive and sort mail, and any other tasks that contribute to the function of the accounting department. Most Accounting Administrative Assistants will find themselves performing these types of duties every day.


Accounting Administrative Assistant Skills

An Accounting Administrative Assistant must be reliable and highly organized. They should possess excellent communication skills both verbally and in writing and work equally well independently and in teams. In addition to these traits, employers look for applicants with the following skillset.

Core skills: Based on job listings we looked at, employers want Accounting Administrative Assistant with these core skills. If you want to work in Accounting Administrative Assistant, focus on the following.

  • Proficient in computer software programs, such as Microsoft Office applications
  • Strong typing skills, 50+ wpm
  • Experience with office equipment such as fax machines, copiers, and scanners
  • Basic mathematical skills
  • Basic knowledge of accounting and financial principles

Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your skillset and broaden your career options.

  • College degree in Accounting or related field
  • Proficient with QuickBooks or similar software


Accounting Administrative Assistant Resources

There are more helpful and informational resources available on the Web for those interested in working in Accounting Administrative Assistant. We scoured the internet and found these links full of learning opportunities and the latest industry news.

On the Web

Assistant Edge – This site is a resource center for Administrative Assistants looking for news and articles about their profession. A great place to learn more about the duties and responsibilities as well as learn useful tips from those working in the field.

Accounting Today – This online magazine offers the latest news, in-depth articles, and editorial analyses for tax and accounting professionals. There are sections dedicated to financial planning and current news, as well as a plethora of resources. It is a great resource for those looking to learn more about the accounting industry.

Accounting Administrative Assistant Books

Accounting Made Simple: Accounting Explained in 100 Pages or Less – This resourceful book explains accounting without using any technical jargon or complicated terms. It covers all aspects of accounting including preparing financial statements and the Generally Accepted Accounting Principles (GAAP).

The Innovative Admin – This books doubles as both an entertaining read and a useful guide on how to think outside the box and bring innovation and something new to an administrative assistant position.

Administrative Assistant’s & Secretary’s Handbook – A great resource for all administrative duties one might be expected to perform. It provides best practices as well as detailed information on the most common software programs assistants use in their work.

Industry Groups

The Association of Executive and Administrative Professionals – AEAP is a membership organization supporting those working in the administrative industry. They offer members a large and active community to share ideas and thoughts with, as well as educational opportunities and job placement assistance.

International Association of Administrative Professionals – IAAP was founded in 1942 and strives to bring awareness to the administrative professions. To do this they offer certifications, education and training, and help to set standards and guidelines for the industry.

American Accounting Association – Founded in 1919, AAA boasts the largest community of accountants in academia. They are also the industry leader in research and publications in the accounting field and offer a wide range of industry news and resources.


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