Want a stronger cover letter?

Use our extensive library of professional cover letter examples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder simply click, customize and download.

 

Icon
Select
Icon
Customize
Icon
Download

How to Format Your Cover Letter

Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administrative-related advice. 

Icon
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7

  • Contact information:

    • Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.

  • Date and recipient's mailing information:

    • Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.

  • Greeting:

    • Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”

  • Introduction:

    • Add the name of the position and company, how you learned about it, and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.

  • Body:

    • Use one or two paragraphs to elaborate on one or two accomplishments listed on your clerk resume. The goal is to quantify your training further and prove your proficiency.

  • Closing statement:

    • In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.

  • Signature:

    • End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”

Use skills to personalize your clerk cover letter

These resume skills and accomplishments are the foundation to building a strong clerk cover letter. Highlight your soft, hard and technical skills in your cover letter. Here are 15 skills to consider: 

1
Data entry:

Accurate and efficient information input into computer systems, databases or spreadsheets.

2
Record keeping:

Organizing and maintaining records, documents or files for easy retrieval and reference.

3
File management:

Proficiently managing physical and digital files, ensuring they are well-organized and accessible.

4
Communication skills:

Effective verbal and written communication to interact with colleagues and clients.

5
Customer service:

Providing customer or client support courteously and helpfully.

6
Time management:

Prioritizing tasks, managing workload and meeting deadlines efficiently.

7
Organizational skills:

Maintaining a neat and orderly workspace and managing multiple tasks with attention to detail.

8
Office equipment operation:

Competence in using office equipment like copiers, scanners and fax machines.

9
Email correspondence:

Proficiency in composing, sending and managing emails for professional communication.

10
Problem-solving:

Identifying issues or discrepancies and developing solutions or recommendations.

11
Multitasking:

Handling various tasks simultaneously while maintaining productivity and accuracy.

12
Software proficiency:

Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint).

13
Adaptability:

Quickly learning and adapting to new procedures, software or tools.

14
Confidentiality:

Ensuring sensitive information is handled with discretion and kept secure.

15
Teamwork:

Interpersonal skills enabling you to collaborate effectively with colleagues to achieve common goals and objectives.

Free Clerk Cover Letter Example

Dear Mr. Frazier:

Upon learning of your posting for a Clerk, I hastened to submit my resume for your review. As a highly organized and efficient professional with various office support experience and excellent multitasking abilities, I am prepared to significantly contribute to your company’s goals and objectives.

My background includes performing various administrative duties while achieving greater office efficiency and productivity. From organizing schedules and updating databases to routing mail and maintaining records, I excel at prioritizing tasks, collaborating with peers and management, and encouraging effective organizational procedures.

Highlights of my experience include:

  1. Performing office activities — including typing, filing, data entry and supply tracking — while adhering to corporate policies and procedures.
  2. Demonstrating superior communication and interpersonal skills and a solid commitment to providing outstanding support within fast-paced office environments.
  3. Excelling at balancing multiple tasks while providing top-level organization, interpersonal and communication skills.
  4. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

My general administration and organization skills, positive attitude and work ethic position me to excel in this role. I would like to discuss the position and my qualifications in further detail. Thank you for your consideration, and I look forward to speaking with you soon.

Sincerely,

Robert A. Thomas

This cover letter effectively combines a clear expression of interest, relevant skills, specific achievements and emphasis on soft skills. It presents the candidate as technically qualified and someone who can contribute positively to the organization’s success. 

Add a Resume as a Foundational Base

A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume. 

Clerk Cover Letter FAQ

How can I ensure my clerk cover letter is noticed by applicant tracking systems (ATS)?

Use standard fonts, headings and simple formatting to optimize your cover letter for ATS. Include relevant keywords from the job description, and match your skills and experiences to the job requirements.

What action verbs should I use in my clerk cover letter to make it more impactful?

Use action verbs like “organized,” “managed,” “implemented,” “resolved” and “coordinated” to showcase your skills and achievements effectively. These verbs convey proactiveness and accomplishment.

How can I tailor my clerk cover letter to a specific job opening?

Tailor your cover letter by researching the company and job description thoroughly. Highlight skills and experiences that align with the specific requirements of the position. Mention the company’s values or recent achievements to show your genuine interest.

Should I include references in my clerk cover letter?

No, your cover letter is not the place for references. State “References available upon request” at the end. Provide references separately when requested during the interview process.

What's the ideal length for a clerk cover letter?

A clerk cover letter should typically be one page long and approximately 400 words long. Keep it concise, focusing on your most relevant qualifications and experiences while maintaining a professional and organized format.