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Wedding Coordinator Resume Samples
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0-5 years of experience
Performed successful selling, marketing, coordinating and finalizing all details dealing with weddings.
- Set a property record by producing 83 weddings in 2009.
- Ensured customer satisfaction by providing exceptional customer service to the clients.
- Performed menu planning, floor plan design, logistics and effective onsite event management.
- Prepared accurate proposals, contracts, banquet event orders and billing.
- Improved team effectiveness by conducted training of new employees and interns on sales procedures and customer service.
0-5 years of experience
Coordinated 150+ events ranging in size from 10-1,800 attendees
- Successfully managed events for clients in the non-profit, corporate and private sectors
- Maintained vendor relations and served as point of contact for all selected vendors for each event
- Successfully coordinated events requiring permits through local government agencies
- Created and maintained client relationships resulting in multiple and repeating bookings
- Improved marketing and sales strategies through web and social media presences
- Contributed to department strategies in regards to marketing, sales and budgeting
10+ years of experience
Managed events within budgetary constraints set in the $25,000+ range
- Executed details for intimate to large weddings
- Met with clients on a weekly basis to ensure high level of satisfaction
- Coordinated wedding events with multiple vendors
- Negotiated pricing and determined budgets with clients
- Acted as primary source of contact for entire wedding event
0-5 years of experience
Set up and maintained paper and electronic filing systems for records, correspondence, and other material.
- Operated office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Answered telephones and gave information to callers, took messages, and transferred calls to appropriate individuals.
- Greeted visitors and callers handled their inquiries and directed them to the appropriate personnel according to their needs.
- Scheduled and confirmed appointments for clients, customers, and supervisors.
- Maintained scheduling and event calendars.
- Met with and followed up with potential clients.
0-5 years of experience
Managed a variety of tasks to ensure the perfect wedding day for clients and their families.
- Coordinated with vendors, clients, and venue staff; communicating the agenda and itineraries for the event to meet strict timelines.
- Created event timelines and schedules which help arrange, organize, and customize each specific wedding occasion.
- Promoted in January 2014.
0-5 years of experience
As the only Wedding/ Banquet Coordinator and Sales, I'm involved in the various phases of deal origination and execution including preparation of proposals, negotiation, documentation, and day of preparation.
- Conducted research on prospective and current competition providing analyses to the senior management.
- Participated in meetings with clients and prepared reports after meetings.
- Assisted in creating financial model for group's revenues and 2007 budget.
10+ years of experience
Advised and coordinated over 40 weddings
- Assisted clients in New Hampshire, Pennsylvania, North Carolina, Florida, and Colorado
- Developed and implemented minute by minute scheduling method
- Successfully planned for events, meeting timelines, and budgets
6-10 years of experience
Achived SalesPerson of the Month for 2 straight years
- Sucessfully completed "Going the Extra Mile" course
- Suggested new products/markets that increased earnings by 23% over a 24 month period
- Started as Front Desk Clerk and diligently worked my way up to management
0-5 years of experience
- Promoted to Team Ambassador position to resolve urgent issues and handle challenging clients
- Excelled at managing high priority issues, complaints, and client concerns
- Coordinated entire wedding day/event schedules, established close client relationships
- Increased revenue through promotion of upgraded contracts and products
- Corresponded with other departments to maintain communication with hired talent, confirm wedding schedules, and monitor photo/video revision requests
- Scheduled and coordinated portrait sessions
- Assisted clients in designing photo albums
years of experience
Executed daily operations of facility.
- Wrote, designed and produced all advertising and contractual material.
- Advised prospective brides in all phases of wedding set up at facility and recommended other vendors.
- Supervised employees, scheduled work hours, resolved conflicts.
- Prepared floral decorations.
10+ years of experience
Responsible for daily data entry in QuickBooks of invoices for payment, and recording payments made
- Performed weekly filing of bills paid for the company and weekly bank deposits
- Interviewed, hired, trained and managed a staff of 5 or more employees
- Answered phone calls in a professional manner and assist customers in the store
- Typed detailed customer orders, process credit cards, operate cash register
- Scheduled client appointments and interview wedding prospects
- Maintained a friendly working relationship with large corporations
- Anticipated the needs of clients and diffused uncomfortable situations
- Proof read all incoming orders and fill to unique specifications
- Maintained a clean and organized environment in a fast paced shop
- Planned each days tasks and delegated as needed
0-5 years of experience
Developed wedding packages and menus for the hotel
- Assisted with advertising and marketing the hotel to the wedding industry
- Participated in Local Bridal Trade Shows
- Met & Exceeded Sales Goals
- Awarded Food & Beverage Manager of the Year Award in 2001
0-5 years of experience
Screened telephone calls, enquiries and requests, and handled them when appropriate.
- Organized and maintained diaries and made appointments.
- Completed call logs and reports daily regarding progress.
- Completed any and all research in a timely manner.
- Scheduled travel and booked accommodations.
6-10 years of experience
- Executed all aspects of over 80 weddings per year. Tastings, coordination with vendors, created menus and resumes for distribution, all billing, and point of contact through the day of the event. Specialized in Indian Weddings of 300-500 people over several days.
- Planned smaller social and corporate events of 100 people and less.
- Managed group/meeting contract process. Developed event resumes, program of events and banquet event orders. Responded to client inquires and facilitated site visits for prospective clients.
- Monitored room blocks for clients and managed rooming list process.
- Single point of contact for volume accounts while in sales. Administrative Assistant for Director of Sales and Director of Catering. Made all travel arrangements, domestic and international for IT Manager.
- Trained and mentored new administrative personnel.
- Maintained calendars and planned and scheduled meetings, both internally and externally.
0-5 years of experience
Helping clients with the design of their wedding album, offering suggestions for a better layout- ran album department
- Assisting clients that are planning their weddings with various photography/videography inquiries, needs, and concerns
- Coordinating various communications between clients and their photographers or videographers
- Answering inbound emails and phone calls for clients in 26 market cities across the U.S.
- Reviewing and verifying wedding day timelines to ensure there is consecutive coverage and a cohesive flow to the day
- Investigating certain situations that include client dissatisfaction with their photos, albums, and videos
- Rectifying situations with clients that are dissatisfied by offering solutions and upgrades
0-5 years of experience
- Acted as day of coordinator for events and weddings by communicating event plans and timelines with staff and vendors.
- Initiated new clients through marketing and networking.
- Created various event design concepts for events.
- Completed inquiry calls, site tours, negotiations and contract signing with clients.
6-10 years of experience
Responsible for organizing, coordinating and helping couples deliver successful wedding events.
- Quickly and effectively solve customer challenges.
- Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
- Control event from conception to finish, meet with clients to work out event details, plant with client and team, scout and book locations as well as negotiate contracts.
- Marketing and developing ways to increase new business.
- Trade shows and vendor networking.
0-5 years of experience
Worked with clients to coordinate a variety of events including weddings, receptions, dinners, reunions, and fundraisers
- Served as creative writer for social media and Constant Contact.
- Present at every event to ensure the successful completion of the event.
- Worked closely with the bride and grooms family before the wedding day as well as the day of.
- Acted as wedding planner the day of the wedding, ensuring the party was on time and taken care of throughout their whole experience at Castle Hill.
- Communicate with interested clients throughout the day via telephone and email, in order to answer all pending inquiries.
- Contact and coordinate with interested parties to plan events.
- Supervised interns, communicated daily to explain the duties that needed to be accomplished, as well as checking in to ensure they were on-task and on time.
- Marketed the venue to the Oxford community-via meetings with civic organizations, connecting with campus student organizations, social media, and print media
0-5 years of experience
Strategize and develop plans for each event
- Developed Event Schedule
- Collaborated with minister, sound technician, photographer, and party
- Organize and Coordinate all components of an event
- Supervised/assisted academic assessments created in Microsoft Excel
- Organized student information by grade, subject and score
- Develop quarterly schedule for small groups corresponding with student academic performance
- Coordinate every function of Xavier's academic groups
0-5 years of experience
- Executed various clerical and administrative tasks which comprised of phone and email correspondence with clientele, scheduling and managing calendars as well as preparing informational packets for perspective clients.
- Managed information booth at multiple bridal shows in the Indianapolis area.
- Assisted with design implementation, interviewing and selecting vendors and negotiating rates.
- Assisted with focal meetings with brides to implement the vision and feel of the wedding ceremony and reception while suggesting current and innovative perspectives into the design.
0-5 years of experience
Provide outstanding customer service and maintain a positive attitude with clients throughout their wedding and event planning process.
- Participate in the planning and coordinating of the itinerary with the vendors and maintaining the timeline throughout the event.
- Utilize organization and multi-tasking skills to create each successful event.
- Creation and distribution of marketing materials to increase company awareness.
- Build lasting relationships with the clients and vendors.
- Maintain time management throughout the entire wedding and event day, resulting in a stress-free environment for the client and families.
- Develop ideas to help enhance the client's vision and implement them to become a reality for their event.
- Answer all questions that the client might have about the event process while catering to their needs or problems in an organized and sensitive manner.
- Demonstrate professional and proper negotiation, written and verbal communication skills daily.
6-10 years of experience
- Prepared checklists of requirements including table arrangements and number and nature of support personnel needed, such as DJ's, caterers, and decorators
- Executed wedding day itinerary with wedding coordinator
- Attended to bride and groom at ceremony and reception venues
- Advised vendors on setup options and types of materials needed to achieve desired results
- Assisted with banquet decorations
0-5 years of experience
- Assisted clients in selecting styles & flowers for designs that would best fit their occasion, especially weddings.
- Utilize various forms of communication with clients such as email, phone and face-to-face interactions.
- Especially known for helping resolve and smooth things over during tense or potentially tense situations with customers and employees.
- Trained new employees on how the business runs as well as how to use the analog software they use there (known as MAS).
0-5 years of experience
In this venue-specific role, my responsibilities included everything from tours, sales, and bookings; to detailed planning and creative design; to day-of coordination, post-event thank you's, and client satisfaction follow up.
- Created, updated, and distributed BEOs to all staff. Customized floor plans to event specifications.
- Worked day-of with our Banquet Captain to manage our 15+ person team and multiple vendors effectively, in order to exceed client expectations.
- Collaborated with Executive Chef to develop wedding menus for packages, lead individual tastings, and expedite meals during events.
- Planned and managed 60+ weddings annually from 10 - 275 guests, including up to 5 weddings during holiday weekends.
- Worked all Holiday Events including an annual Thanksgiving Dinner for 400, and annual Easter and Mother's Day Brunches for 200-300
- Frequently held a flexible schedule to accommodate client schedules, which often made evenings and weekends most convenient for tours, tastings, details meetings, and outside vendor meetings.
- Responsible for creating estimates as well as keeping all client deposits and payments current, on- track, and up to date.
- Managed Wedding Room Blocks which frequently included the distribution of Guest Welcome Bags, Itineraries, and Gifts.
- Kept wedding sites - Facebook, WeddingWire, TheKnot, etc. updated & current.
- Responsible for all Wedding Sales, Coordination, and Management.
0-5 years of experience
Interviewing & assessing the needs of clients.
- Building customized event binders with detailed information regarding the occasion that includes a timeline, seating arrangements, floor plans, etc.
- Coordinate requested services for the client & become the onsite liaison for all vendors in lieu of the client on the day of the event.
- Attend networking events & booth shows to promote business.
0-5 years of experience
- Preformed solo set up of a 150 person wedding after two months in the position
- Creative thinking to solve problems that occurred while setting up for an event
- Work with a team for certain events, but also trusted to work solo on many function
- Reduce spending in production costs by solving problems with materials already on hand
- Manage two events and assist with two additional events in one day
- Able to handle fast paced environment with many tasks at once
0-5 years of experience
- To assist of designing custom-made weddings based on the unique expectations of different couples through frequent meetings.
- To communicate with couples and understand their specific needs, objective and budget constraints and make proper recommendations, involving the couple in all planning to gain their approval prior to moving forward.
- Assist wedding planner on a daily basis regarding contacts and negotiate market price with vendors for weddings.
- Support and assist in coordination of all kinds of company functions & events
- Maintain files on each individual wedding, including all relevant logistics to a particular ceremony.
0-5 years of experience
Direct and execute Wedding Ceremony Rehearsal and Day Of Wedding Ceremony.
- Attend vendor meetings, interviews, site visits, tastings, floral appointments, and detail meetings.
- Co-produce blogs for website utilizing creativity and updated wedding industry trends.
- Produce a variety of detailed excel sheets for wedding budget, floral forms, and organizational purposes.
- Provide administrative support for company.
0-5 years of experience
Responsible for reaching out to various vendors to narrow choices for clients based on their preferences.
- Support the implementation of wedding day details, such as maintaining timeliness of schedule with event staff and vendors, setup of ceremony and reception décor, while exceeding customer's expectations within every detail.
- Negotiate pricing with various vendors to meet client budgets.
- Work with town officials to obtain permits for special events.
0-5 years of experience
Help in creating decor ambiance and experience for events including but not limited to weddings, birthday parties, bridal showers and baby showers
- Assisted in all set up and take down of decor and design for events
- Help in the coordination of ceremony and reception during weddings including food service and vendor communication/coordination
- Worked closely with vendors and assisted in the budgeting of events
6-10 years of experience
Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
- Perform administrative supporting tasks, inputting invoices, balance sheets, File and maintain records.
- Complete work schedules, manage calendars, and arrange appointments.
- Check inventory records to determine availability of requested merchandise.
- Takes accurate markdowns, counts and inventories as scheduled.
- Rewarding customer with opening new credit accounts
0-5 years of experience
- Orchestrate wedding and event consulting, planning, designing, and coordinating.
- Build strong client relations while developing a framework for their event including timeline, budget, venue, vendors, contracts, and design.
- Exceptional track record of providing world-class customer service to clients.
- Work closely with vendors to negotiate quality and value for the client.
- Continuously expanding creativity while designing and styling weddings, events, and inspiration shoots.
- Exceptional organizational, communication, and problem solving skills with the capacity to work effectively with people at all levels of an organization.
0-5 years of experience
Provided day of coordination for a wedding and reception for 87 people.
- Worked directly with vendors for clients to provide a smooth and successful event.
- Provided set up at both ceremony and reception venues.
- Distributing payments to vendors.
0-5 years of experience
- Work independently to design, upsell and execute catered events of various sizes and complexity as lead coordinator.
- Utilize excellent communication skills to schedule meetings with clients, arrange vendors and site tour event venues.
- Create itineraries and schedules for clients and for internal use to make sure all event details are captured.
- Maintain and build strong and dedicated client, vendor and event venue relationships to create an event that exceeds client expectations.
0-5 years of experience
Successfully sell Wedding Room Blocks of 10 guest rooms or more
- Service all Wedding Room Blocks
- Work closely with couple to set up shuttle service and welcome gifts for guests
- Meet a quota of $45,000 in sales per month
0-5 years of experience
Communicating with vendors and brides to ensure products are accurate and dates/times are met
- Assisting with Wedding Rehearsals
- Paying great attention to detail during wedding day setup
- Making sure wedding day runs smoothly by directing vendors and bridal party to ensure everyone is aware of what is expected at what time
0-5 years of experience
Provide organizational and operational support for each upcoming event.
- Attentive customer service prior to and day of event.
- In charge of filing bridal paperwork, organizing/ ordering products, props, and momentos for guests.
- Troubleshooting any and all issues/problems at each event (Prevented water damage on tent tarp from guests and wedding decor).
- In charge of outlining events from concept to day of event.
- Liaison between owner and client.
- Responsible for the creative design.
0-5 years of experience
- Worked with clients, brides, vendors, caterers, and other coordinators to assure that everything was in place, on time, and correct
- Made sure that our client was happy with everything, and if there was a problem, I found a solution to fix the situation.
- Scheduled vendors and directed them to make sure everything was punctual and in the correct place
- Saw to the needs of the bride, groom, family, or other coordinators and to help in any way possible
0-5 years of experience
Assisting in wedding details: color scheme, floral design, and centerpiece arrangement
- Assisting in selecting and booking wedding vendors
- Assisting in scheduling day of timeline
- Maintaining and organizing vendor payments and contracts
- Day of coordinating for wedding
6-10 years of experience
Assist couples with planning, organization and execution of wedding day activities
- Keeping the bride and groom within budget
- Assist with selecting gowns, tuxedos and accessories
- Schedule fittings
- Help select venues, locate an officiant, help select flowers, music and readings
- Help couples plan a theme and decorate
10+ years of experience
Arranges bridal makeup and bridal party consultations in order to determine what services are required.
- Organizes all vendor activities pertaining to wedding planning and functions.
- Provides makeup services to a multitude of individuals with different cultural backgrounds.
- Plans and applies makeup for various photographers' photo shoots
0-5 years of experience
- Plan a comfortable wedding schedule with the couple
- Coordinate all staff involved in the wedding festivities
- Oversee the set-up and take-down of decorations in the facility
6-10 years of experience
- Scheduling appointments and meeting with clients who would like to reserve Magnolia Manor and the Madeleine Dassow Learning Center for weddings, corporate events, birthdays, anniversaries and more.
- Preparing contracts
- Preparing floor plans
- Clearly communicating the expectations of the client and venue.
- Being a resource to clients who need assistance in their planning process
- Meeting with caterers, florist, photographers and other wedding and event professionals
0-5 years of experience
- Meeting with potential brides and family
- Presenting all possible options for creating and designing the best possible wedding experience.
- Work closely with contractors, vendors and catering facilities.
- Designing bouquets and personal flowers, ceremonial decorations, chuppas, alter arrangements, aisles, reception and ballroom décor.
- Working with staff for delivery, set up and brake down off all events.
- Seasonal and holiday displays for several venues.
0-5 years of experience
- Maintain contact and communication with couples who are preparing to marry
- Schedule and conduct wedding rehearsals
- Manage wedding party on day of ceremony while making sure wedding ceremony plan follows as scheduled
- Other various event-planning activities as they arise
0-5 years of experience
Manage the marketplace store employees.
- Create full schedule for marketplace and off-site catering events.
- Minor interviewing for store employees.
- Working personally with catering customers via phone, email and face-to-face meetings to organize events.
- Bartending (TIPS certified) and serving all large catering events.
- Managing service staff for all large banquet events.
0-5 years of experience
Negotiate hotel group room blocks for clientele
- Solicit leads and referrals from current accounts
- Administer on site venue inspections
- Lead the design, planning and execution phases of weddings
- Prepare and maintain budgets, timelines and checklists
- Acts as a liaison between vendors and client
- Conduct exemplary on site event management
0-5 years of experience
- Planning & managing large orders for VIP clients
- Working directly with brides on cupcake orders for their weddings
- Acting as a liaison between clients and catering coordinators to plan time lines and facilitate
- Guest relations, crisis management
- Managing transactions for corporate house accounts
- Community outreach & large event organization
- Acting as support to the upper level management team, including Sales & Marketing, Human
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