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Assistant Event Planner Resume Samples
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Candidate Info
years in workforce
months at this job
Hotel & Lodging Management
Assistant Event Planner
- Confidently planned and executed both professional and social events
- Accepted payments from clients and documented accordingly
- Seamlessly orchestrated events with budgets of up to $100,000 for up to 600 attendees
- Created pre and post-event financial support documents, weekly budget forecasts and actual reports
- Worked closely with the production team and project managers for methods on cost cutting
- Developed social media account by creating, promoting and using social media to plan and promote
Candidate Info
years in workforce
months at this job
Business Administration
Assistant Event Planner
Organized corporate meetings, holiday parties, Bar/Bat Mitzvahs and special occasion dinners
- Assisted in the execution of private parties and auctions at exclusive venues (400+ guests)
- Responded to event inquiries, created contracts and site memos, assembled and distributed press kits
- Worked closely with Special Events Directors to minimize total event cost based on client's budget guidelines and requirements
Candidate Info
months in workforce
months at this job
Bachelor of Science
Assistant Event Planner
Coordinated and assisted in the development of creative events for students
- Researched sites, managed RFP process, and conducted site inspections to evaluate future use
- Implemented contracts and managed invoices
- Served as liaison between executives, volunteer leaders, audio-visual management companies, exhibit service
- Served as on-site manager for all events
- Coordinated with executives to capture meeting space needs, food and beverage service needs, audio-visual,
- Developed and engaged sponsorship programs for the events
Candidate Info
year in workforce
year at this job
Business Sales Management And Marketing
Assistant Event Planner
Coordinated and managed the development of requests for proposals, contracts, and event planning
- Assisted in all aspects of event planning for large corporations such as Home Depot and Eaton
- Managed million dollar contracts for incentive programs and events
- Negotiated hotel/event RFP's for facility space, hotel blocks and equipment needs
Candidate Info
years in workforce
years at this job
Broadcast Journalism
Assistant Event Planner/receptionist
Coordinated small, medium to large size events in: concept ideation, assisting with proposals, working with clients, vendors, budgets, schedules, floor plans and assisting on-site at events.
- Reviewed, prioritized and created email communications
- Booked talent including speakers, musicians, bands and disc jockeys
- Coordinated and monitored event timelines and ensured completion within agreed upon deadlines.
- Answered and responded to incoming inquires and forwarded to appropriate personnel.
Candidate Info
months in workforce
months at this job
Business Management
International Communication
Intensive English Program
Assistant Event Planner (internship)
Collaborated with the Event Planning team in coordinating and executing a variety of events for the Museum of Renato Guttuso. Museum events consisted of local artists exhibits, charity events and field trips.
- Assisted in both the design and content of marketing material to support event efforts.
- Prepared records on program activities and progress status.
- Maintained contact with clients via telephone and written correspondence.
- Ensured all program recaps, results and updates in a timely manner.
Candidate Info
years in workforce
years at this job
Compliance Manager - Assistant Event Planner/ Organizer
Monitored compliance and accuracy for data collection of 1,293 PBR-Section 8, 202 PRAC, LIHTC and Mixed Finance federally funded through HUD
- Provided strategic planning for in-place renovations to rehab 259 units transferring tenants within the project
- Provided training and program development for staff, revised company policies to reflect State, Local and Federal regulations met compliance
- Revised and prepared all documents, files and operating manuals for internal/external Annual Audits conducted by HUD, Senior Staff and/or company CEO. Prepared annual compliance report for review by Owners, Investors, Federal, State and Local agencies
- Reviewed Annual MOR (Management Occupancy Reports), tracked MOR error messages to ensure compliance and corrective actions were completed and submitted to HUD for review
- Administered setup for compliance software, responsible for monitoring programs, progress and accuracy of software data reporting
- Tracked accuracy of monthly HAP billing (Housing Assistance Payments) through HUD's TRACS database systems
- Planned Community events, i.e. Summer Youth Employment Programs, Community Splash Park opening ceromony, Annual Community Planting Day and Annual Thanksgiving Banquet serving over 1,300 families. Organized and planned events for the "Women of Elegance Building Self-Esteem Program"
- Primary contact person for vendors, speakers, caterer and sponsors for community events
- Performed other duties as assigned
Candidate Info
years in workforce
months at this job
Multidisciplinary Studies: Creative Writing, Communications, And Sociology
Assistant Event Planner
- Assisted Event Coordinator in planning, preparing and overseeing execution of corporate and private banquets, conferences, and golf tournaments, and collaborating with management and event planning staff to ensure overall success of events.
- Directly served members and guests, interfacing regularly with high-level professionals and upscale clientele
- Surpassed clients' expectations by exhibiting expert customer service and creating a memorable experience.
- Monitored and tracked daily sales figures and inventory working to achieve budget goals and increase revenue.
Candidate Info
years in workforce
years at this job
Bachelor of Science
Assistant Event Planner
Managed all aspects of events including design, catering, music, lighting and setup
- Acquired quotes and recommendations of various service vendors
- Owned client contact and resolved any issues
- Ensured events ran smoothly over the course of the day
Candidate Info
years in workforce
years at this job
Community Health
Wine Associate / Assistant Event Planner
- Independently directed daily operations of planning, coordinating and preparing vineyard events for up to 100 people, both planned in advance and last minute
- Managed inventory to regulate flow of product and ensure stock levels meet event and daily needs
- Ensured work in compliance with health and safety standards
- Balanced full-time academic course load with employment responsibilities
Candidate Info
years in workforce
years at this job
History And Sociology
Assistant Event Planner
- Coordinated event space and rental equipment for company meetings and fundraisers
- Consulted with client to formulate ideas for events
- Directed catering, beverage, entertainment and various needs for functions
- Managed and hired volunteers for events
Candidate Info
years in workforce
year at this job
Public Relations
Assistant Event Planner
- Planned and executed various corporate meetings and events simultaneously ranging from trade shows, open-house events, holiday parties, meetings, golf outings, dinners and picnics.
- Monitored and tracked meeting and event expenses while adhering to each budget.
- Coordinated group travel including flights, hotel, and transportation with itineraries.
- Researched venues, negotiated contracts and built relationships with vendors/customers.
Candidate Info
years in workforce
month at this job
Business Administration
Assistant Event Planner
- Consulted with customers in order to determine objectives and requirements for event
- Coordinated services for event, such as accommodation and transportation for participants, catering, displays, special needs requirements, printing and event security
- Hired, trained, and supervised volunteers
- Conducted post-event evaluations in order to determine how future events could be improved
Candidate Info
years in workforce
years at this job
Management
Assistant Event Planner
Coordinated calendar and scheduled appointments with vendors and clients
- Partnered with vendors to prepare, purchase and coordinate delivery of materials designed in show room and at client's function
- Developed and nurtured business relationships with clients in order to guide them successfully from early planning to event
- Provided on-site event support to include set up, production, and break down
Candidate Info
year in workforce
year at this job
Economics
Assistant Event Planner
- Organized meetings, e-mails, and calls for artists and venues for a boutique music production company.
- Communicated with venue managers and musicians to coordinate event details, ensured that events ran smoothly.
- Searched for additional sponsorship through outreach to beverage company representatives.
Candidate Info
years in workforce
years at this job
Event Management
Psychology
Assistant Event Planner
Responsible for the planning, design, logistics and execution of an array of events - from small events with 50 guests to large events of 700 guests
- Served as main event planner for small events and assistant event planner for large events
- Experience with high profile and large scale events, galas and auctions
- Proficient in various auction and event management software
- Trained on properly managing an event and department budget
- Served as office manager, responsible for overseeing the daily operations of the department
Candidate Info
years in workforce
years at this job
Vocal Performance
Assistant Event Planner and Office Manager
Assisted in the running of a restaurant, including product ordering, advertising and secretarial work
- Worked with staff accountant on payroll and tax documents for a staff of over 20 people
- Collaborated with clients and outside vendors to plan and oversee up to 6 events per week
- Helped to manage a staff of up to 10 people during events
Candidate Info
years in workforce
months at this job
English
Event Manager/assistant Event Planner
Translated the customer's vision for their event into reality by guiding the client through the event planning process.
- Fielded client and staff questions or concerns to create win-win solutions for guest satisfaction and financial gain.
- Ensured that all logistical aspects of an event were taken care of in advance to ensure smooth operation.
- Planned and executed multiple events at once, which ranged anywhere from […] guests or more at each event.
- Worked side by side with Hilton management to ensure both Hilton and Mazzone standards were consistently met.
Candidate Info
months in workforce
months at this job
Sociology
Assistant Event Planner
Assisted in updating specific event planning principles and procedures specific to non-profit
agencies.
- Assisted with planning and running the week long Event.
- Hosted debriefing sessions to discuss and maintain best practices.
- Managed relationships with marketing, operations managers, vendors and volunteers.
Candidate Info
years in workforce
years at this job
Musical Theater
Assistant Event Planner
- Brainstormed, planned, and executed large-scale events for corporate clients
- Presented proposals to clients and made revisions based on feedback
- Established relationships with vendors to secure supplies and catering
Candidate Info
years in workforce
months at this job
Event Planning
Business Administration, Marketing
Assistant Event Planner
- Assisted couples in selecting the right location, theme, colors, stationery and music for their event
- Booked locations on the chosen dates and contacted vendors, stationery makers, florists, musicians and others who contributed to the wedding experience
- Created detailed timelines incorporating the photographers, musicians, and other participants
Candidate Info
years in workforce
years at this job
High School Diploma
Assistant Event Planner
- Organized event materials for the Mayor and City Council
- Prepared and scheduled events around the surrounding Las Vegas area
- Produced detailed notes during the planning process
Candidate Info
years in workforce
years at this job
Business Management
Assistant Event Planner
- Handled all aspects as the Lead of an event to ensure that the event runs flawlessly.
- Contacting and hiring caterers, florists, rentals, entertainment and companies involved with the event.
- Processing all checks for expenditure, payment of those hired, and all administrative work.
- Manage the facilitation of operations and ensured assigned aspects of events are implemented and controlled according to timelines and plans.
- Daily activities consist of emails, correspondence, creating invoices, filing, organizing, planning, etc.
Candidate Info
years in workforce
months at this job
Public Relations
Assistant Event Planner
Updated Facebook, Pinterest, and Instagram daily with new content and photos
- Wrote monthly press releases and radio advertisements
- Created and updated company websites using Weebly and Go Daddy
- Assisted in planning [company name]s and events
- Researched ideas, themes, venues and vendors within client's budget
- Communicated and worked with brides daily, as well as stayed available by phone 24/7
Candidate Info
years in workforce
years at this job
Marketing Communication
Assistant Event Planner
Assisted the owner with client communication as well as venue and event coordination
- Sourced and compiled props, costumes, food/beverage, and decoration for events
- Scouted and helped in hiring entertainers
- Provided on-site event management
Candidate Info
years in workforce
months at this job
Photography
Assistant Event Planner
- Researched and booked event spaces for business meetings and parties
- Designed menus for events
- Negotiated package pricing with vendors
Candidate Info
months in workforce
months at this job
Human Development
Assistant Event Planner
- Screened potential candidate resumes for upcoming recruiting events nationwide
- Called and emailed clients to set up appointments with national recruiters for top restaurants
- Designed flyers and postcards for client database regarding future restaurant job fairs
- Successfully trained new employees on meeting and exceeding job responsibilities
Candidate Info
years in workforce
years at this job
High School Diploma
Assistant Event Planner
- Entered data utilizing PC network.
- Maintained an alphabetical and numerical filing system.
- Answered multiple telephone lines and screened calls.
- Contracted events with caterers, venue and specialty partners.
Candidate Info
years in workforce
years at this job
Hospitality Management
Executive Assistant/assistant Event Planner
- Management of calendars, agendas and schedules in a timely manner.
- Responsible for invoicing clients after catering meeting/events, reconciliation of expenses, daily cash and check deposits.
- Reply to 200-300 emails on a daily basis.
- Assist with creating a portfolio for events
- Established a professional and friendly foundation with other executives and assistants to ensure a positive work environment.
- Created a more efficient and productive system, which improved the flow of the office dynamic.
Candidate Info
years in workforce
years at this job
Tropical Habitat Conservation
Global Sustainable Development
Lead Concierge and Assistant Event Planner
- Assured highest level of service quality for tenants
- Delegated tasks and responsibilities among coworkers
- Organized daily schedules of errand runs for tenants throughout the city
- Scheduled and coordinated residential move-in's and move-out's
- Assisted in planning residential and public engagement events and special occasions within building
- Newsletter generation and consistent updating of information regarding current events and activities in and out of the city
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