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Facilities Assistant Resume Samples
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Candidate Info
years in workforce
years at this job
Communications, Public Relations
Facilities Assistant
Skillfully preformed front-of-house and special events tasks including ushering, performer merchandise sales, setting up for rental events and monitoring patron compliance with CCPA rules, and general clerical duties. Encouraged patrons to purchase tickets to upcoming events.
- Trained 50 - 100 art center employees annually, equipping arts center Arts Ambassadors (ushers) and increasing guest satisfaction.
- Consistently received stellar performance reviews.
- Called upon to 'captain' various levels, exemplifying leadership qualities.
Candidate Info
years in workforce
years at this job
Senior Facilities Assistant
Report to Facilities Manager, responsible for scheduling and daily supervision of contract security personnel, contract cleaners, and facilities related issues as they arise (monitoring computer room air handlers, painting, light carpentry, etc.); shipping and handling of merchandise; procurement of office supplies; safety compliance.
- Assist in relocation of corporate headquarters from Cambridge to Burlington, MA during major downsizing of employee population from 900 to 75 prior to company closing.
- Provide 24/7 supervision of 18 Security Officers assigned to [company name] Cambridge, MA headquarters to ensure proper handling of building security.
- Promoted from Security Supervisor overseeing Security Officers at multiple remote post locations in Jacksonville, FL
- Promoted from Security Officer responsible for building security.
- Operation of fire apparatus.
Candidate Info
years in workforce
years at this job
Facilities Assistant
- Responsible for site supervision of physical and personnel security operations.
- Supervised 10 to 15 security officers.
- Development and implementation of site safety policies and procedures.
- Conducted offsite security & safety audits of all third party warehouses.
- Schedule, dispatched mobile patrols trained and coordinated all placement of work assignments for security personnel.
Candidate Info
years in workforce
year at this job
Human Resource Management
Business
E-file Analyst, Facilities Assistant, Accounts Payables, Receptionist
- Team member of E-File Cabinet Analyst who developed, implemented, and maintained record keeping system for Human Resource Department.
- Knowledge and experience in multiple departments: Human Resource, Facilities Assistant, some Accounts payable record keeping, and Receptionist duties within the company.
- Prepared and assisted with Human Resource, 401(k), and API safety audits.
Candidate Info
years in workforce
years at this job
Facilities Assistant
Executed weekly operations of facility.
- Was instrumental in maintaining the premises.
- Helped structure and maintain a hall for church performances.
- Enforced safety regulations.
- Successfully assisted in handling weekly operations.
- Helped personnel in weekly tasks.
Candidate Info
years in workforce
years at this job
High School Diploma
Facilities Assistant
Assist Program Director in maintaining facilities.
- Schedule, coordinate, direct and perform routine and comprehensive custodial maintenance of assigned facilities.
- Maintain inventory and submit written requests for supplies.
- Remove trash and debris in accordance with company established procedures
- Perform regular preventive maintenance on machines and equipment.
Candidate Info
years in workforce
months at this job
Accounts Payable Manager/ Facilities Assistant
Processing all payable invoices in Microsoft Dynamics GP, including weekly check runs, manual payments and monthly fixed asset
management
- Verification and processing of expense reports
- Weekly bank account balancing with related coordination of field point- of-sale cash out data
- Calculation and submission of monthly sale tax data to tax accountants
- Business license applications/renewals
- Utility account set ups for new locations
Candidate Info
years in workforce
years at this job
Merchandise Marketing
Human Resources
Facilities Assistant
Import, process, input and export all invoices to Online Web Portal
- Worked with AP to ensure payment for vendors
- Places purchase orders for small equipment with vendors
- Resolve vendor disputes regarding charges, service, etc.
- Manage, process, and full-fill reimbursement requests from warranty related repairs
Candidate Info
years in workforce
years at this job
Cello Performance
Facilities Assistant
Reports to the Director, HR and Administration; supports the Facilities Coordinator with daily facilities needs
- Check out calendars for meeting setups and requests
- Assists with logistical requirements for in-house events and meetings
- Works closely with the IT department to help operate screens, projectors, laptops, computers, programs, microphone equipment, and lighting
- Works closely with the Assistant to the President with logistics for events and meetings
- Processes new and existing business card requests
- Ensures all publication subscriptions are up to date
- Processes new employees' information
- Ensures that all copiers, printers, and fax machines are working properly by assisting with technical problems, ordering and replacing toner, distributing copier and printing paper
- Keeps accurate inventory of all break room supplies
- Constantly observes the condition of the office and ensures that supply areas, storage spaces, and kitchens are clean, stocked and organized at all times
Candidate Info
years in workforce
months at this job
Business Administration
Business Administration
Facilities Assistant
Develop and maintain corporation owned and leased facilities and corporate services operating expenses and FTE and budgets.
- Analysis of actual results versus budget target and create forecasts based on actual results.
- Participate in division management weekly meetings. Record and distribute meeting minutes to division managers.
- Provide accurate quarterly and annual budget reports for Board of Directors.
- Review invoices against purchase orders or contracts for compliance.
- Sign purchase orders and invoices and submit to Accounts Payable.
- Reconcile general ledger, complete journal entries for corrections and accurately give notation regarding expenditures over or under budget.
- Update lease contracts for annual rent changes for leased facilities. Provide updated leasing information to accounting for rental payments.
- Research and analyze financial, energy usage, occupancy information, and related data from a variety of sources and prepare for creation of Greenhouse Gas Annual Report and other complex reports.
- Support Administrative Assistant with reserving and issuing employee pool cars, access cards, parking passes, and alternative transportation passes.
Candidate Info
years in workforce
years at this job
Business Administration And Marketing
Facilities Assistant/front Desk Officer
- Provide logistical support to facilities manager coordinator. Greet visitors and clients and escort them to their events
- Assist with event setup. Direct all deliveries to appropriate event locations. Provide security assistance
- Assist with the logistics of all events and coordinate the distribution of event and program materials
- Perform data entry to track event scheduling, guest lists, and event follow up
- Assist with the setup and breakdown of small to large scale events
Candidate Info
year in workforce
months at this job
High School Diploma
Fleet and Facilities Assistant
- Fuel, schedule, and dispatch Glendale Community College fleet vehicles
- Perform preventive maintenance checks, and maintain accurate fleet service, usage, mileage, fuel, and repair records
- Identify vehicle issues and make service recommendations
- Schedule service/ repair, and transport vehicles to service providers
- General office duties – answer phone calls, access computer word, excel, email, Glendale Community College facilities request and inquires to assist staff
- Assist in setting up and tear down of furniture for any campus events
Candidate Info
years in workforce
years at this job
Business Administration / Human Resources
Business Administration / Acquisitions
Executive Assistant / Facilities Assistant
Prepares purchase requisitions for the Program Manager, manages capital purchases for the Contract Specialist, directs vendor relations, negotiates with suppliers, tracks orders and supplies, and expedites deliveries.
- Generates monthly reports for travel expenses and educational training, tracks employee training through receipt of training certificates, keeps track of employee listings, and organizes and manages contract invoices.
- Manages the front desk with incoming and outgoing clients and vendors, and conducts Denied Party screenings for guests entering and exiting the building.
- Manages, schedules and coordinates conference room reservations and meetings, assists in planning staging events, special affairs and training classes, and assists with travel arrangements.
- Assists with maintenance issues, changing light bulbs, handling fire and health hazards to ensure safety, fixing broken equipment and regulating HVAC system, meeting and exceeding facilities maintenance expectations.
Candidate Info
months in workforce
months at this job
Economics
Accounting & Managerial Accounting
Facilities Assistant
- Use Word and Excel along with Campus BETS system to track Haas inventory
- Monitor fixit Email on complaint line
- Website content management
Candidate Info
years in workforce
months at this job
Mass Communications
Production and Facilities Assistant
- Assist Access Producers
- Set-up and Maintain equipment
- Supervise tracking/scheduling of resources
Facilities Assistant Resume Success Stories
