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Bilingual Administrative Assistant Resume Samples
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0-5 years of experience
Supplied essential support information to Members and interested Companies regarding the sustainable development of international exchange of goods and services between the two countries in compliance with the policies of each country regarding customs regulations, licenses and tax systems.
- Position requires working directly with other government agencies concerning the import/export process.
- Assisted in the development of programs and services to best serve our current members.
- Prepared reports of transactions and inquires for monthly Executive Committee meeting.
- Researched and provided information for bi-monthly bulletin on key issues affecting Peru/Brazil bilateral trade and business investments.
- Scheduled travel arrangements to Brazil for our members and facilitated meetings with prospect businesses associated to the Chamber of Commerce.
- Handled a high volume of email on a daily basis that needed to be responded in a timely fashion.
0-5 years of experience
Provided high-level administrative support to Legal and Communications Affairs Division.
- Managed the administrative work flow at Legal Department by identifying and addressing priorities with little supervision.
- Compiled and analyzed data from monthly reports to prepare directors presentations to executive management. Analyzed and controlled division's budget.
- Coordinated and coached peers.
- Managed accounts payables.
- Proactively developed and controlled significant monthly travel expenses control by identifying and addressing problems.
- Reduced division monthly expenses.
- Successfully coordinated all offices distribution and filing of updated Legal Policy and Procedures Manual.
0-5 years of experience
Texas Certified Birth Certificate Registrar. Assist and submit application for new certificate.
- Responsible for the front desk maintenance such as, heavy bilingual customer service to patients and physicians of coordination of medical records, birth certificates of eight or more per day, and face sheets of 50 to 100 per day and assisted to resolve client issues and provided care for mothers and newborn babies.
- Assisted heavy with customer service to Spanish speaking patients with and without the presence of a physician and assisted physicians with any urgent medial record requests.
- Responsible for coordinating medical records, patient insurance verification, and collected co-pay fees and any balances due.
- Maintained and updated the policy and procedures birth certificate handbook for the front desk.
0-5 years of experience
Provided office support to Human Resources Administrator and Administration Manager.
- Assisted Accounting Department in issuing manual checks and invoices of the entire US division.
- Assisted with the Health Insurance Policy for local employees, assignees and students of the Venezuelan Oil Industry, temporarily living in the United States.
- Monitored payment of medical-related expenses to hospitals and beneficiaries.
- Established and maintained communication with insurance companies, insured parties, and different affiliates in Venezuela.
- Generated reports to monitored processing and reconciling of insurance claims for the Company and its affiliates.
- Conducted communication in Spanish with the Immigration Coordinator in Venezuela to obtain visas for corporate personnel and assignees.
- Assisted management with quarterly budget reports
- Constructed graphs and charts that represented critical information and results for special projects.
0-5 years of experience
Worked directly for the Director of Finance, Controller and 2 Financial Advisors.
- Practiced all aspects of office work.
- Prepared presentations, statistical tables, and graphics, edited and finalize documents, correspondence and field reports. (In English/Spanish).
- Served as liaison between Latin American and Caribbean affiliates and US banking and financial institutions as an authorized translator and contact to follow up on their transactions.
0-5 years of experience
Organized and classified all the employees' paychecks for their correct distribution to the different field offices.
- Assisted the Office Manager by efficiently creating and organizing a filing system of active and inactive field employees.
- Provided accurate interpretation involving Spanish-speaking employees.
- Assisted with translation of documents during intake sessions with new Spanish-speaking employees.
- Prepared outgoing Fedex envelopes.
- Updated the office supplies list when required.
- Effectively attended phone calls and visitors.
0-5 years of experience
- Provided administrative support to the Media Department (Planned and executed projects)
- Supported Planning & Research Department (Mystery Shopper, Shopper Marketing)
- Facilitated information flow by serving as liaison between Human Resources Manager, Accounting Administrator, etc.
- Provided assistance and support to Chief Executive Officer and Management Department.
- Assisted and created presentations for Media and clients. (Keynote, Power Point, etc)
- Interpreted and translated for Spanish speaking clients and partners
0-5 years of experience
- Provided pharmacological information and responded to requests of clients and health care professionals.
- Trained/directed employees in the cashier, reception and stock departments.
- Assisted patients with measuring blood pressure and provided them with further information on results.
- Systematized and allocated patient medications for scheduled morning and evening dispatch.
- Maintained patient files by obtaining, recording, and updating basic and insurance information.
- Received in-coming phone calls, provided customers with pertinent information and/or directed them to appropriate parties, with excellent client service.
0-5 years of experience
Supported 5 project managers and 15 engineers
- Maintained the document control log, organized and filed transmittals.
- Created immigration verification letters for the client and expense reports for executives.
- Coordinated travel arrangements including car rental and hotel and tracked travel revenue and expenditures.
- Ordered and maintained office supplies, coordinated conference room meetings, and answered phones.
6-10 years of experience
Direct support for both marketing director and manger. Assisted staff of eight category planners
- Managed general agenda, calendar, events, appointments, presentations and travel arrangements
- Ordered and maintained office supplies for five marketing departments
- Followed up on expense reports, projects and quarterly marketing plan presentations
- Compiled presentations, planned logistics and catering for events, hotel reservations
- General bilingual support for international Avon companies
0-5 years of experience
- Knowledgeably translated contracts & documents between English and Spanish.
- Processed real estate transactions and coordinated with agents, vendors, lenders, title firms and service personnel.
- Diligently established & conducted various appointments and ensured client satisfaction.
- Managed company rental properties, accepted rent payments and signed contracts with applicants.
- Handled advertising concerns and executed thorough property database searches for customers.
0-5 years of experience
General Office duties and customer service such as answering the phone promptly and cordially and greeting visitors. Recognized for creating a cheerful and friendly atmosphere at the front desk for staff, parents and children.
- Responsible for maintenance of the Family Service Program. Assisted with family case loads and helped families with community resources. Worked with the Child Outcome Planning & Assessment website.
- Received tuition payments from parents, providing receipts and preparing tuition deposits.
- Data Entry and Computer work included as updating emergency contact information for children and staff, updating staff documentation, and inventory of janitorial and office supplies for all centers.
- Received, sorted, and distributed incoming mail. Prepared outgoing mail and packages
- Processed, tracked and maintained files for the accounts payable department.
- Maintenance and upkeep of building, including decorations and clean-up during the seasons and for special events
0-5 years of experience
General Office duties and customer service such as answering the phone promptly and cordially and greeting visitors. Recognized for creating a cheerful and friendly atmosphere at the front desk for staff, parents and children.
- Responsible for maintenance of the Family Service Program. Assisted with family case loads and helped families with community resources. Worked with the Child Outcome Planning & Assessment website.
- Received tuition payments from parents, providing receipts and preparing tuition deposits.
- Data Entry and Computer work included as updating emergency contact information for children and staff, updating staff documentation, and inventory of janitorial and office supplies for all centers.
- Received, sorted, and distributed incoming mail. Prepared outgoing mail and packages
- Processed, tracked and maintained files for the accounts payable department.
- Maintenance and upkeep of building, including decorations and clean-up during the seasons and for special events
0-5 years of experience
Provided general administrative support to the Senior Managing Director of Global Development in Latin America.
- Used bilingual skills (English-Spanish) in order to effectively support Senior Managing Director with the US-Hispanic market and Latin American countries.
- Coordinated international travel itineraries and meetings for Senior Managing Director when traveling to Latin America.
- Effectively scheduled business meetings with bankers and various important companies in South America.
- Interacted with senior government officials and private sector executives regionally.
- Maintained general liaison with McGraw-Hill international subsidiaries in Latin America.
0-5 years of experience
- Provided verbal interpretation and translation in meetings and written communications
- Read through material and translated it to Spanish, ensuring that the meaning of the source text is retained
- Researched technical phraseology to find the correct translation when necessary
- Liaising with clients to discuss unclear points
0-5 years of experience
Primary administrative support for Head Start office and education staff, reported to Site Manager
- Ensured communications between management, office staff, education staff, parents volunteers, visitors, and vendors via multi-line telephone, school intercom, two-way radios, Interoffice mail, email and fax; Translated/Interpreted from Spanish to English
- Received, checked in/logged, and attended to all clients/volunteers/visitors other agency staff entering the building; Screened calls and set enrollment/waiting list appointments.
- Created, updated and maintained filing system, office supply inventory, agency and center forms, monthly newsletter, flyers, PowerPoint presentations, memos, spreadsheets, schedules, rosters, and staff activity calendars.
- Employed office equipment and computer technology skills to upload/download, edit, print and copy photos, pdf files, music, and text documents to and from computers.
- Assisted Site manager in the development and implementation of policies and procedures and staff training; Served on center committees, collaborated on special projects and committees.
0-5 years of experience
- Answered multi-line telephones delivered oral and written messages
- Assisted in preparation of budget needs and annual reports of organization
- Performed extensive data entry and word-processed on a computerized system
- Prepared, issued, and sent out receipts, bills, policies, invoices
- Copied data, compiled records and reports, and typed office documents
- Opened and routed incoming mail, answered correspondence, and prepared outgoing mail
0-5 years of experience
Rendered Interpretation and documentation translation services
- Composed business correspondence and attended meetings on behalf of manager
- Organized details of high-level management off-site functions, including participants' availability, securing of venues and travel arrangement
- Trained and supervised entry-level administrative assistants
0-5 years of experience
Specialized in marketing through social media in order to increase brand awareness along with candidate referrals for recruiters.
- Processed over 150k in weekly billing as well payroll for nearly 130 external employees
- Assisted with additional compliance tasks including references and expiring documents and assumed role in absence of Credentialing Coordinator
- Handled discrepancies for external staff in regards to payroll
- Formatted profiles and uploaded into VMS systems for recruiters
- Assisted with tracking down "on-hold" timecards
0-5 years of experience
- Generated and maintained expense reports and extensive correspondence for a team of two general managers and ten engineers.
- Responsible for translation and interpretation of essential documents, machinery manuals and meeting minutes for a sizable contingent of Latin American clients and employees.
- Supported the office of the Division President with agenda creation, national and international meeting and travel bookings and report and correspondence management.
10+ years of experience
Responsible for all aspects concerning the process of international adoptions
- Maintained records of clients, cases and country information
- Provided communication with foreign orphanages and adoption agencies
- Updated clients on status of current immigration adoption laws
- Systematically collected and reviewed all documentation on cases
- Collected inquires on concerning immigration issues with country and client
- Facilitated clients with completing USCIS forms
- Compiled complete adoption packages for clients
- Counseled clients with travel documentation via American embassies
- Managed phone calls and questions from clients and foreign agencies
0-5 years of experience
- Provided secretarial support to the Medical Director
- Responsible for all correspondence in/out and translating documents
- Assisted as a Customer service representative
- Arranged and coordinated national and international flights, and regional meetings
0-5 years of experience
Processed product and part orders for Latin American distributors
- Processed department invoices, Purchase Orders and Credits
- Provided administrative support to the General Manager and Team
- Provided support to the marketing campaigns in Latin America by translating various advertisement materials
- Maintained customer files and prepared and transmitted correspondence
- Coordinated meetings and maintained department schedules
- Coordinated logistics for special events for customers in Latin America
- Acted as a liaison with other departments and external contacts in both Japan and Latin America
6-10 years of experience
Provide remote administrative support to four Managers located in various parts of the country
- Assist in planning meetings and events, including coordinating setup and menu, hotel negotiating, and payment
- Support staff meetings by reserving meeting space, ordering products, and preparing presentations and reports
- Provide travel support and calendar management
- Assist with sales and incentive tracking at various levels, ensuring timely submission of information
- Compose, translate, and distribute flyers and correspondence through bulk email/mailings
0-5 years of experience
- Informed new and returning patients of specials for exams and glasses package that were currently being advertised, as well as any additional questions pertaining to their optical needs.
- Responsible for compiling and organizing customer charts, as well as assisting Optometrist with pre-testing for Pressure and Refraction
- Verified Vision Insurance Benefits and took co-pays accordingly; also handled payments for glasses orders and provided itemized receipts.
- Handled all incoming calls and scheduled appointments for new and returning patients.
- Maintained and updated files, faxing necessary documents, corresponding with different optometrist offices for patient’s files.
- Maintained rapport with incoming patients and quickly and effectively solve patient challenges.
0-5 years of experience
- Scheduled and maintained Company President's Calendar
- Heavy client contact; liaison between President, Designers and Clients
- Interpreter for office staff and Spanish-speaking employees
- Generated and translated documents
- Responsible for Accounts Receivable and Payable
- Maintained warehouse/shop equipment and inventory
0-5 years of experience
- Responsible for processing labor reports and sales invoices.
- Contacted international clients regarding quotes, special orders, product changes, and travel arrangements.
- Reviewed work orders and labor costing, translated documents and correspondence.
- Assisted with Accounts Receivable, Account Payable, and administrative duties.
6-10 years of experience
Organize all the field work equipment & tasks needed by the technical assistance infrastructure staff
- Prepare expense reports, arrange travel - logistics & coordinate conference calls
- Assist with the search of new markets for regional offices' products abroad
- Translate, edit & proofread correspondence, print-out material for meetings & schedule meetings
- Purchase office supplies
- Handle confidential information
0-5 years of experience
- Worked on the 27th floor in the world famous Empire State Building for the COO handling a high volume of international calls from European clientele for [company name]
- Opened new accounts for future investors ranging in the amounts from $1,000,000 annually
- Gave white collar assistance to investing SME's via phone or personal visits to the company
- Led company tours in English and German of Lyoness' American headquarters
- Ordered company supplies ranging from new computers to Lyoness magazines
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