Celebrity Personal Assistant Job Description
Celebrity personal assistants are lifestyle managers who work behind the scenes to keep a star’s life organized, punctual, and productive. They juggle multiple hats for their famous bosses. On any given day, a celebrity personal assistant can act as an executive secretary, personal shopper, event planner, or counselor. Their primary mission is to make sure everything that needs to happen for their client gets done. Administrative people who have “jack-of-all trades” abilities, patience, and a keen sense of detail can succeed in this field. Most celebrity assistants work full-time hours, but in reality, live on call 24-7. Frantic day-to-day duties make the role of a celebrity personal assistant potentially exhausting. However, the perks and unique opportunities that come with the job can make it highly rewarding as well.
Celebrity Personal Assistant Duties and Responsibilities
No two celebrity personal assistants are exactly alike, as specific skills vary from employer to employer. However, after analyzing online job postings, we identified several core duties and responsibilities common to the job:
Manage Incoming and Outgoing Communication
Celebrity personal assistants make and receive phone calls, send emails, write letters, and post social media updates on behalf of their employer. They play the extremely important role of “gatekeeper” and tightly control who gets access to their celebrity boss.
Oversee Scheduling and Calendar Appointments
Making sure their famous employer’s daily schedule is tightly organized is a key task for celebrity personal assistants. They make appropriate appointments with other media agents, designers, stylists, celebrities, and even family members. Celebrity personal assistants also send critical appointment reminders to make sure their employer is on-schedule.
Event Planning and Coordination
Coordinating logistics for a variety of scenarios such as travel, press appearances, rehearsals, fittings, parties, family vacations, and award shows is common for high-powered celebrity personal assistants. Their employers may also ask them to execute personal and business events that include other hired staff.
Handle Client Representation
Celebrity personal assistants are the “voice” of their clients and must use persuasiveness to meet their boss’s needs. They directly represent their employer’s interests with publicists, news reporters, industry agents, content directors, financial professionals, lawyers, and business managers, on the phone and in person.
Perform Life Maintenance Tasks
Personal assistants complete everyday tasks on behalf of their celebrity employers, such as doing laundry, reading mail, paying bills, grocery shopping, and even dog walking. Household management tasks such as cleaning and cooking can also be requested of them.
Celebrity Personal Assistant Skills and Qualifications
Highly organized people who enjoy juggling multiple hats and persuading others can thrive as celebrity personal assistants. Employers typically seek out candidates with relevant administrative experience and the following skills:
- Communication skills – celebrity personal assistants are specialists in written and verbal interaction. A major part of their job includes communication and coordinating with various individuals that influence or play a part in their employer’s celebrity career
- Administration skills – administrative skills are a must for celebrity personal assistants, who are required to manage their boss’s calendar and quickly shift priorities as needed
- Research skills – celebrity personal assistants are often asked to research and locate contact information, rare gifts, and more. Successful assistants know how to track down hard to find information
- Computer skills – must-have computer skills for celebrity personal assistants include the ability to set up and maintain email accounts, digital calendars, and more
- Event planning – coordinating events, parties, and celebrity gatherings are common requests that celebrity personal assistants receive
- Interpersonal skills – celebrity personality assistants are constantly interacting with people, including their employer, other staff, potential publicists, managers, and more
- Physical requirements – many celebrity personal assistant positions require continuous moving, lifting, and traveling long distances
Tools of the Trade
Celebrity personal assistants do not have a static working environment because they travel often. However, most are comfortable using the following software and tools on a typical workday:
- Microsoft Office (Excel, Outlook, PowerPoint, Word)
- Social Media Marketing Tools (Instagram, Facebook, Twitter, YouTube)
- Computers (Windows PC and Mac)
Celebrity Personal Assistant Education and Training
There is no minimum educational requirement to become a celebrity personal assistant. However, a college degree or a background in sales, communications, or public relations can be helpful. Most employers do not provide on-the-job training and expect assistants to be able to learn quickly on their own.
Celebrity Personal Assistant Salary and Outlook
According to the Bureau of Labor Statistics (BLS), the median annual salary for executive administrative assistants is $57,410. The lowest ten percent of workers get paid less than $35,620, while the highest paid ten percent earn more than $85,280. Due to a variety of factors, such as industry and level of celebrity, the compensation for celebrity personal assistants can differ greatly.
According to the Association of Celebrity Assistants, the average annual income for a celebrity personal assistant is approximately $62,000. However, those who work for A-list celebrities can earn anywhere between $120,000 to $150,000 per year. Many celebrity assistant can also receive extra perks such as travel allowances, free cars, concert tickets, VIP access, and end of year cash bonuses that add a significant amount to their pay.
We searched the web to find the best industry resources to help you continue exploring a career as a celebrity personal assistant. From thought leaders to industry groups, this list is packed with opportunities to learn, connect, and engage.
Association of Celebrity Personal Assistants (ACPA) – this national network of individuals who work with celebrities and other public figures offers valuable professional development programs, events, resources, and job postings to help you break into this unique career.
Be the Ultimate Assistant – a must-have insider’s book with real-life tools and advice from a 25+ year industry veteran. Filled with interesting stories and tips to help you shine to a high-powered employer.
New York Celebrity Assistants (NYCA) – New York’s premier professional association of personal assistants to celebrities, representing various fields such as film, television, music, philanthropy, fashion, sports, finance, law and politics.
“Inside the Life of a Personal Assistant to the Stars” – get an insider’s look into the lives of celebrity personal assistants in this candid interview.
The Personal Assistant Network – an online private network designed for current and aspiring personal assistants to connect with like-minded people.
Personal Assistant Tips – this website contains a wealth of resources for aspiring celebrity personal assistants, including career tips, articles, and advanced training courses.
The Organized Admin: Leverage Your Unique Organizing Style to Create Systems, Reduce Overwhelm, and Increase Productivity – this insightful read will help you learn more effective systems for keeping yourself and your future celebrity boss organized.
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