What is a Travel Coordinator?
Travel coordinators make travel arrangements for individuals, groups and organizations, including scheduling flights and ground transportation, booking accommodations and handling any other trip-related tasks. Travel Coordinators typically work for a single organization, such a company or sports team. Depending on the size of the organization, a Travel Coordinator may work as part of a team. And a senior Travel Coordinator may oversee the work of junior team members. According to data published by the Bureau of Labor Statistics, the demand for Administrative Services Managers, which includes Travel Coordinators, is increasing by 8 percent. This is expected to result in the opening of 23,500 new positions between the years of 2014 and 2024.
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Travel Coordinator Duties and Responsibilities
Arrange Transportation and Lodging
Serve as Liaison
Travel Coordinator Skills
Travel Coordinators must have an excellent level of organization, the ability to understand complicated logistical information and high attention to detail. Furthermore, they also need to be able to communicate with employees, supervisors and travel agencies with professionalism, clarity and accuracy. In addition to these general skills and personal characteristics, employers are looking for Travel Coordinators with the following skills.
Core skills Based on our analysis of several online job postings, employers are seeking Travel Coordinators with these core skills. If you’re interested in becoming a Travel Coordinator, focus on mastering the following
- Outstanding interpersonal communication
- Working knowledge of the travel industry
- Ability to juggle multiple projects simultaneously
- Understanding of travel policies and regulations
- Negotiation skills
- Ability to maintain and manage vendor relationships
Advanced skills Although most employers do not strictly require the following skills, they are often listed as being strongly preferred. To broaden your career opportunities, home in on these
- Experience with coordinating travel arrangements
- Experience working in the travel industry
- Firm grasp of digital data and file management systems
Tools of the trade Travel Coordinators use a variety of tools to accomplish their daily goals. If you’d like to become a Travel Coordinator, you should have a solid understanding of the following
- Recent Microsoft Office software suites
- Telecommunications systems
- Travel software
- Online reservation systems
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Travel Coordinator Salary
Travel Coordinator Resources
We compiled this list of valuable resources to help you continue exploring your career as a Travel Coordinator. From blogs to LinkedIn groups, you’re sure to find something useful below.
On the WebNomadic Matt
This website includes a wildly popular blog, travel guides and travel tips. Sure to be enjoyed by anyone involved in the travel industry.Office Ninjas
This frequently updated website is geared towards anyone who works in management, operations or administration. Includes tips for effective communication, an advice column, interviews and more.Travel Hub Directory
The travel agency directory on this website is conveniently organized by state. If you’re looking for a straightforward way to find travel agencies located near your organization, this is the resource for you.
On LinkedInTravel & Tourism Industry Professionals Worldwide
With over 270,000 members, this group is a great place to network, share ideas and get advice.Corporate Travel Management
This highly relevant group has more than 8,000 members and is specifically focused on ways to reduce time, effort and complications in corporate travel.Travel, Tourism & Hospitality Group
Aimed at anyone and everyone working in the travel industry, this group of approximately 120,000 members provides a place for Travel Coordinators and other travel professionals to connect, post open positions and provide assistance to one another.
BooksModern Business Administration
If you’re looking for a way to learn or brush up on the basics of business administration, this is the book for you.Hotel, Restaurant, and Travel Law
A thorough understanding of the rules and regulations of travelrelated establishments is essential to any successful Travel Coordinator, and this book provides a helpful way to gain and maintain that knowledge. Includes realworld legal cases for reference.