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Entry-Level Facilities Management Resume
This resume example effectively showcases the strategic accomplishments and skills relevant for career changers, making it an ideal choice for those transitioning into facilities management roles.
Why this resume works:
A strong academic foundation shows the candidate is well-prepared to transition into this role.
Mid-Career Facilities Management Resume
This resume example is perfect for facilities management professionals with substantial experience seeking to elevate their careers through specialized roles in operational efficiency and project leadership.
Why this resume works:
Mid-career facilities management professionals can highlight achievements like reducing energy costs by 20% through strategic initiatives.
Experienced Facilities Management Resume
This facilities management resume example is perfect for experienced professionals looking to elevate their careers into senior leadership roles.
Why this resume works:
Leadership roles and advanced certifications underscore the ability to manage complex scenarios.
Looking for something else?
Create Your Standout Resume Today
Use our resume examples for inspiration on organization, color, and design—and learn how to effectively summarize your facilities management skills and experience with confidence.
How to Write a Facilities Management Resume
Learning how to write a resume is important for showcasing your unique value in facilities management, rather than just listing your credentials. A well-crafted resume highlights your skills in managing operations, ensuring safety, and optimizing resources.
In the following sections, you’ll discover step-by-step guidance on resume tips that make your application stand out. We will cover essential tips for organizing your information and effectively presenting your achievements in the field of facilities management.
Start with your contact info
The header section contains all your contact information, prominently displayed at the top of your resume. Start with your name in a bold font and larger size to ensure it catches the eye of recruiters. You might also use a subtle design element like a border or background color to make it stand out while remaining professional.
Next, include essential contact details such as your email address, phone number, and city and state for location purposes. This information is vital for recruiters to reach you quickly and aids applicant tracking systems in filtering applicants based on geographic criteria, which is often important in facilities management roles.
Lastly, consider adding links to relevant certifications or training programs related to facilities management, as well as a personal website or online portfolio if applicable. These resources can improve your profile by showcasing your qualifications and experiences that are directly relevant to the position you’re applying for, giving you an edge over other applicants.
Write a strong professional summary
A professional summary serves as a brief introduction at the top of your facilities management resume, positioned right after your contact details. This section is important as it provides recruiters with an immediate snapshot of who you are and what you bring to the table.
In this summary, highlight your key qualifications, relevant skills, and genuine interest in facilities management roles. Customizing this section for each job application increases your chances of making a strong impression on potential employers.
To craft an effective summary, explore various resume summary examples that can inspire your own wording and structure. These resources will help you understand what elements to emphasize based on the specific demands of the role you're pursuing.
Strong vs weak facilities management summary
Strong
"Experienced facilities management professional with over seven years in optimizing operations and improving workplace environments. Proven success in reducing operational costs by 15% through efficient resource allocation and vendor management. Skilled in project management, safety compliance, and team leadership, holding certifications in Facility Management Professional (FMP) and OSHA. Recognized for implementing sustainable practices that improve energy efficiency."
Why this example works: This summary effectively outlines the applicant's extensive experience, highlights measurable accomplishments like cost reduction, emphasizes key skills such as project management and safety compliance, and incorporates relevant industry keywords.
Weak
"Facilities manager seeking a position to use my skills in overseeing operations. I have experience managing buildings and working with teams."
Why this example doesn't work: This professional summary is lacking in detail, offering no specific achievements or technical skills relevant to the role of a facilities manager.
Craft a personal mission statement that integrates your facilities management expertise with the company's sustainability goals. Highlight how your approach to efficient operations can improve their commitment to eco-friendly practices and elevate organizational success.
Share your work history
Your work history is, arguably, the central and most important part of your resume. List your most recent roles in reverse chronological order. If you’ve held numerous positions, select the ones most relevant to the job you’re applying for.
When listing your work history, focus on:
- Job title and company name
- Dates of employment (month and year)
- Key responsibilities (What did you do on a daily basis?)
- Achievements and contributions (What did you accomplish? Did you improve processes, reduce costs, or increase efficiency?)
- Measurable results (Use numbers when possible, such as "reduced patient wait times by 15%.")
Finally, when describing your achievements, use action verbs to make your work history come alive.
Strong vs weak facilities management work history
Strong
Facilities Manager, Green Building Solutions
2018–2023
- Oversaw maintenance operations for a 200,000 square foot facility, achieving a 15% reduction in operational costs through efficient resource management.
- Managed vendor contracts and negotiated service agreements that resulted in a 20% savings on annual expenses.
- Implemented a sustainability program that reduced energy consumption by 25%, contributing to overall corporate environmental goals.
Why this example works: The applicant includes specific accomplishments and quantifiable outcomes in their work history. This allows hiring managers to better assess the applicant’s expertise, skills, and fit for the role.
Weak
Facilities Manager
Building Solutions Inc.
- Oversaw maintenance tasks and ensured safety standards.
- Managed vendor contracts.
Why this example doesn't work: This work experience entry is ineffective because it lacks specific details about the facilities managed, does not include dates of employment, and presents vague descriptions of responsibilities.
To improve your visibility in facilities management, add your resume to LinkedIn. Use industry-specific keywords and highlight your project successes in the experience section. Actively participate in relevant groups to connect with potential employers who appreciate your skills.
Highlight your key skills
The skills section of your resume is essential for demonstrating your strengths in facilities management. Here's a rundown of key skill types and their significance in improving your candidacy:
- Soft skills are personal attributes that demonstrate how you collaborate with others—such as communication, problem-solving, and adaptability. For facilities management professionals, qualities like teamwork and conflict resolution are important as they ensure smooth operations and foster a harmonious work environment.
- Hard skills in facilities management are specific technical abilities developed through training and experience. Examples include building maintenance, HVAC systems management, safety compliance, and budgeting for facility operations.
- Technical skills in facilities management involve expertise with systems and equipment important for maintaining safe and efficient environments. This includes using Computerized Maintenance Management Systems (CMMS) like FMX, energy management platforms such as EnergyStar Portfolio Manager, and building automation systems from Honeywell.
If you're new to facilities management, place your skills section right after your summary to highlight capabilities over limited experience. Seasoned professionals should list skills after work history, as it showcases developed expertise.
Top 15 skills for your facilities management resume
When building your resume for facilities management, it’s essential to showcase a mix of relevant skills that highlight your qualifications. Focus on including both hard skills, such as project management and budgeting, and soft skills like communication and leadership. Remember to emphasize transferable skills that can be valuable in various roles within the industry.
Here’s a list of the 15 most popular skills for facilities management professionals, drawn from insights shared by JobHero users. These skills encapsulate what employers are looking for and can improve your resume's impact in a competitive job market.
Build your education section
In facilities management, the education section's importance varies by experience level. Seasoned professionals should prioritize their extensive work history over educational qualifications. If your roles did not require specific degrees, consider minimizing this section or placing it toward the end of your resume to emphasize your practical experience.
Conversely, for recent graduates or those transitioning into specialized areas of facilities management, education is a key asset. Position this section prominently at the top of your resume and include relevant coursework, certifications, and any projects that showcase your knowledge and skills.
By tailoring the education section to reflect your level of expertise, you can create a compelling narrative that highlights both your qualifications and hands-on experience in facilities management.
20 action verbs to add to your resume
In facilities management, using action verbs on your resume improves clarity and impact. These verbs effectively communicate your responsibilities and achievements, making your experience more engaging for potential employers.
Select action verbs that align with the specific skills required in facilities management roles. This alignment ensures your resume resonates with hiring managers looking for relevant expertise in their job seekers.
- Scheduled
- Oversaw
- Inspected
- Resolved
- Streamlined
- Facilitated
- Directed
- Trained
- Promoted
- Administered
- Improved
- Executed
- Coordinated
- Evaluated
- Implemented
- Organized
- Supported
- Maintained
- Reviewed
- Communicated
Consider additional resume sections
While your core resume provides the most critical information, adding targeted sections can showcase your unique qualifications. These sections help hiring managers quickly identify your skills, experiences, and achievements beyond standard resume sections.
Here are optional sections we tend to see on facilities management resumes:
- Project management experience: Detail specific projects you have led or contributed to, highlighting outcomes and efficiencies achieved.
- Certifications and licenses: List relevant certifications such as Facility Management Professional (FMP) or Certified Facility Manager (CFM).
- Sustainability initiatives: Describe any green practices or sustainability efforts you’ve implemented that reduced costs or environmental impact.
- Vendor management: Outline your experience in managing vendor relationships, contracts, and performance metrics.
- Professional affiliations: Include memberships in organizations like IFMA (International Facility Management Association) that demonstrate your commitment to the field.
5 Tips for Formatting Your Resume
Proper resume formatting is important for job seekers as it improves recruiter engagement and increases the chances of passing ATS filters. Using ATS-friendly resume templates ensures your qualifications are highlighted effectively, keeping your application competitive.
1. Watch your line spacing and margins
Proper spacing helps your resume look clean and organized, making it easier for hiring managers to read. Well-structured spacing not only highlights your qualifications but also conveys professionalism. Here's what works best:
- Keep margins between 0.5" to 1.0", depending on how much space you need.
- Use single spacing between paragraphs and bullet points.
- Raise the space to 1.5" or double-space between sections.
2. Use a professional font
Choosing the right resume font is important as it influences first impressions. Opt for professional fonts like:
- Verdana
- Helvetica
- Garamond
- Arial Narrow
- Book Antiqua
- Trebuchet MS
Consider using a slightly different or bolder font for your name at the top to create a distinctive and memorable header.
3. Organize your resume sections
A resume for facilities management should be clear and easy to digest. Use bullet points to outline your responsibilities and achievements succinctly. Begin each bullet with a strong action verb, emphasizing what you did and the outcomes achieved. For example, "Implemented a preventative maintenance program that reduced equipment downtime by 20%" showcases both your initiative and its impact.
Highlighting measurable accomplishments is essential in this field. Rather than vague statements, quantify your successes whenever possible. For instance, "Managed vendor contracts resulting in a 15% cost reduction over three years" illustrates your effectiveness in managing budgets.
To ensure your resume meets ATS requirements, use an ATS resume checker. This tool can help identify any formatting issues or missing keywords, making certain your application is optimized for success in digital screenings.
4. Use colors and design
Using color and design elements in your resume can significantly improve its impact and help you stand out in the field of facilities management. A well-constructed resume not only presents your qualifications but also reflects your attention to detail.
Begin by selecting a combination resume format template that resonates with your style and effectively organizes your information. This format is particularly useful, as it allows for a colored sidebar to emphasize your skills alongside your work history.
Next, choose a professional color scheme that communicates reliability and competence. Opt for colors like deep greens or shades of gray, which are both sophisticated and easy on the eyes. Using these colors for headings or section breaks can create visual interest without overwhelming the reader.
Avoid bright, flashy colors that may detract from the content or disrupt readability. Additionally, steer clear of any color combinations associated with competitors or those that might confuse potential employers. Keep it polished, professional, and focused on showcasing your strengths in facilities management.
5. Keep your resume length to 1-2 pages
A strong resume is typically one page long. This length ensures your key qualifications and experiences are presented clearly, as recruiters may only glance at each resume for a few seconds.
Focus on including only the most relevant information, such as recent roles and achievements that align with the job you're pursuing. Avoid redundancy by not listing similar tasks under different jobs.
There are exceptions to this rule. If you have extensive experience relevant to senior roles, a two-page resume might be necessary to showcase your impact effectively. Additionally, for academic or research positions, a CV is often preferred due to its comprehensive nature. Tailor your document format based on the position and industry expectations.
FAQ
Do I need to include a cover letter with my resume?
Crafting a cover letter is important, even if it's not explicitly required for your job application. It offers an opportunity to highlight your skills and experiences in a personalized way, helping you to differentiate yourself from other applicants. By including specific details about your background, you can improve your overall profile. For guidance on writing a cover letter, consider resources that outline effective strategies.
To help you get started, explore our collection of cover letter examples for ideas tailored to various industries. Once you're ready to create your own, consider using our Cover Letter Builder for easy step-by-step assistance. This will ensure that you present yourself in the best light possible.
What is the best resume format?
Choosing the right resume format depends on your unique career situation. The three main formats—chronological, functional, and combination—are designed to meet different needs for job seekers.
The chronological format works best for individuals with extensive experience because it highlights work history. On the other hand, the functional format emphasizes skills and abilities, making it a good choice for those just entering the job market.
Finally, the combination format mixes experience and skill highlights effectively, offering a versatile solution for mid-level applicants or those transitioning between industries.
How long should my Facilities Management resume be?
For facilities management professionals, a one-page resume is often ideal. Hiring managers sift through numerous applications, so keeping your resume concise helps highlight your most important qualifications quickly.
Emphasize relevant experience in managing facilities, overseeing maintenance operations, and ensuring compliance with safety standards. Focus on recent roles that showcase your skills in project management and team leadership. Eliminate outdated certifications or unrelated job experiences that do not contribute to the role.
A two-page resume may be warranted if you have extensive experience in high-level positions, such as director of facilities or regional manager. In those cases, the additional space allows you to showcase significant achievements and specialized skills that are important for advanced roles.
How far back should my work history go?
When preparing your resume, aim to include work experience from the last 10 years. This guideline helps maintain focus on relevant roles.
If you have extensive facilities management experience or diverse positions, consider excluding older jobs that don’t improve your application. Highlighting your most relevant roles will showcase your skills effectively and demonstrate your suitability for the position you seek.
Should I use the same resume for every job?
Using the same resume for every job application is not recommended. Customize each resume to fit the specific role you're applying for. Tailoring your resume helps you stand out by aligning your skills and experience with the job requirements.
Include relevant keywords from the job description, as many companies use applicant tracking systems (ATS) that look for these terms. Highlighting experiences and skills that match the employer's needs increases your chance of passing ATS filters and gaining an interview.
Always review and adjust sections like your professional summary and skills list to ensure they reflect the priorities of each position.
Build a custom resume in minutes with our professional templates and expert tips.
Gabriela Hernandez
CPRW, Career WriterGabriela is a Certified Professional Resume Writer (CPRW) and member of the Professional Association of Resume Writers & Career Coaches and has worked in the career industry for more than four years providing comprehensive guidance on resume writing and job search strategies for individuals across diverse career paths. She holds a bachelor's in journalism and is passionate about helping job seekers present their professional story effectively through well-crafted resumes and cover letters that demonstrate their value, skills, and experience to potential employers. Some of her work has been featured on JobHero’s resume examples career center.
More Resources
By Gabriela Barcenas | CPRW, Career Writer
By Gabriela Barcenas | CPRW, Career Writer
By Gabriela Barcenas | CPRW, Career Writer
By Gabriela Barcenas | CPRW, Career Writer
