Administrative Assistant Resume Samples

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Administrative Assistants ensure that everyday office tasks are completed properly. They can have a very wide array of clerical duties, depending on the type of administrative support needed by the company where they work. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. Best resume samples showcase, besides a high school diploma, postsecondary studies and various qualifications, depending on the industry the candidate wants to work in.

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1

Administrative Assistant I

Provided administrative support to administrative coordinator, Chief of Staff, Director of [company name] and Fulton County Board of Health

  • Answered multiple console telephone system
  • Greeted and directed appointments, vendors and office visitors
  • Composed, prepared, edited, and distributed correspondence and other department documents
  • Maintained conference rooms calendar for 12 health centers
  • Data entry of MIFS (Multi Purpose Information Forms)
  • Ordered and distributed office supplies.
Candidate Info
6
years in
workforce
3
years
at this job
Business Administration
2

Administrative Assistant

Worked with FoxPro database to keep inventory of 200 dealership automobiles

  • Prepared tax documents for the purchase of automobile tags and titles
  • Handled all accounts payable and receivable for dealership that grossed $170,000 for the year
  • Managed all paperwork generated by sales staff for car sales to customers including financing contracts for high dollar automobiles such as Mercedes Benz, [company name]
  • Calculated all taxes on tags and completed transfers for titles on all automobiles sold on the property
Candidate Info
2
years in
workforce
2
years
at this job
Medical Assisting
Nursing
3

Administrative Assistant

Provided administrative support for Dermatology Marketing Director, Product Managers and Segment Marketing Manager

  • Executed set-up and tracking of Stiefel USA Marketing Projects using PCT and Planner
  • Managed monthly calls with various agencies and vendors to track billing versus contracted budget
  • Oversaw calendar maintenance, appointment scheduling and expense report preparation
  • Provided all travel coordination (international/domestic) support for business meetings/trips
  • Prepared itineraries, transportation arrangements and expense reports
  • Arranged conference rooms and facilities for meetings as required
  • Mentored new administrative assistant resulting in a GSK Bronze Spirit Award
Candidate Info
17
years in
workforce
5
years
at this job
4

Executive Administrative Assistant

Used a variety of software applications to prepare presentations, reports, and correspondence.

  • Extracted information from registrations, applications and executed contracts, contract information and action memoranda. Inputting relevant contract data into the Department's information system.
  • Formatted visual presentations for speeches and meetings using state-of-the-art applications and equipment.
  • Managed information requests received by the Department that may be made by telephone, letter, email, or in-person visits to the office.
  • Arranged for conferences and meetings.
  • Edited and formatting draft correspondence prepared by staff members.
  • Served as backup travel coordinator for the department.
Candidate Info
4
years in
workforce
2
years
at this job
Education
5

Administrative Assistant

Utilized excellent customer service skills while acting as the liaison between employees and customers

  • Calculated hours and submitted payroll to ensure timely distribution of funds
  • Created invoices weekly using Excel spreadsheets
  • Filed documents to maintain an organized and efficient office environment
  • Trained new administrative assistant
  • Performed HR functions
Candidate Info
5
years in
workforce
2
years
at this job
BA
Sociology
6

Benefit Administrative Assistant

Provided administrative support to Branch Managers in reference to administrative duties

  • Composed, typed and proofread correspondence, screened telephone calls, scheduled meetings, arranged tickler files and made travel arrangements
  • Established payroll, distributed incoming mail, xeroxed, faxed and maintained all division records
  • Created a filing system exclusively for all sensitive information used throughout the agency
  • Ordered and maintained supplies for the division
Candidate Info
6
months in
workforce
6
months
at this job
Business Administration
Medical
Medical
7

Human Resources/administrative Assistant

Performed administrative and clerical functions including managing calendars, screening calls, and organizing and filing payroll documentation

  • Marketed company to potential clients via site visits
  • Performed new hire orientations for CNA and LVN personnel
  • Analyzed and reviewed quarterly and yearly employee evaluations
  • Initialized and conducted background checks for potential employees
Candidate Info
3
years in
workforce
5
months
at this job
HS
High School Diploma
8

Administrative Assistant II

Provided administrative support to the two Partners, two Business Development Managers, and other Senior Management staff.

  • Created status and result documents on concurrent and concluding engagements for the client meetings.
  • Organized and presented staff chargeability, financial data, and quarterly billings reports for internal and client meetings, including Internal Audit Board meeting presentations.
  • Planned and coordinated internal meetings, off-site events, and team building exercises, by selecting vendors and venues, managing budgets, and developing event plans.
Candidate Info
14
years in
workforce
5
years
at this job
9

Administrative Assistant

Logged new contracts into company database, as well as closed old contracts.

  • Maintained accurate personnel records for new and existing employees.
  • Provided time sensitive documents to managers for daily review.
  • Phoned contractors to sign new updated electronic contracts on-line.
  • Composed information from the stock team to aid in weekly meetings in the New York division.
Candidate Info
6
years in
workforce
2
years
at this job
BA
Sociology
10

Administrative Assistant

Supervised staff and served as manager on duty when requested by other managers.

  • Provided comprehensive administrative support for executive-level staff.
  • Supported complex, deadline-driven operations, and resolved issues.
  • Coordinated orientation for all new employees.
  • Developed and maintained administrative process to achieve organizational objectives as well as to improve accuracy and efficiency.
  • Managed accounts payable, receivable and payroll using ADP software while overseeing administrative budget as well as preparing expense reports.
  • Completed daily reports for various information such as Census and staff hours.
  • Performed collection calls on delinquent accounts and attempted to collect and work out payment arrangements.
  • Utilized excellent communication and customer service skills to visitors.
Candidate Info
10
years in
workforce
7
years
at this job
Technology

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