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Real Estate Transaction Coordinator Resume Samples
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0-5 years of experience
Provided full-time administrative support to an office of real estate professionals by connecting with clients, opening, maintaining and closing out files for all real estate transactions.
- Managed our Top Producer data base, entered new leads and set up prospects for agent follow-up. Utilized Top Producer’s activity plans for all aspects of the transactions and scheduling of closings.
- Adapted office, policies and programs to be accessed via satellite offices around the world.
- Liaison for agents, broker and clients with title companies and financial institutions.
- Developed and sustained client relations as well as upheld professional relationships with our partnering vendors.
- Assisted both buyers and sellers with regulatory and industry-specific information regarding the property and sales process. Attended settlements for clients in their agents absence.
- Other responsibilities included front desk duties, such as taking and routing calls, greeting clients, handling mail, assisting the broker-of-record with updating the MLS for pending and active listings.
0-5 years of experience
Fee based transaction service designed to assist real estate agents in all aspects of opening and closing their [company name] transactions.
- Ensured all documents were completed and in accordance with DRE standards.
- Acted as liaison between listing and buyer’s agents, escrow lender and Title Company to close all deals on a timely basis.
- Successfully closed over 400+ residential escrows annually.
0-5 years of experience
Fee based transaction service designed to assist real estate agents in all aspects of opening and closing their [company name] transactions.
- Ensured all documents were completed and in accordance with DRE standards.
- Acted as liaison between listing and buyer’s agents, escrow lender and Title Company to close all deals on a timely basis.
- Successfully closed over 400+ residential escrows annually.
0-5 years of experience
Managed, and expedited the closing of over $800MM in new home, condo and REO properties from start to finish.
- Analyzed purchase contracts for completeness enforcing contingency timelines and closing timeframe.
- Created commission memo’s and invoices for title companies and closing attorney’s.
- Headed weekly tracking conference calls with escrow, sales staff, seller and preferred lender
- Audited HUD Settlement Statements for accuracy of commission and seller incentives
0-5 years of experience
- Responsibilities included supporting a team of 8 plus Real Estate agents
- Handled scheduling of home viewings and assisted with supporting open houses and taking clients out on listings
- Arranged home inspections and follow through, managed home buyers and seller’s transactions as well as their expectations
- Provided constant communication to both the Agent and the client during each step of the way to ensure that everything was accurate and on schedule
- Organized and documented the real estate transactions from initial home search to settlement table, coordinating closing times and dates with brokers, realtors and attorneys
- Managed the office and its core staff, making sure that all daily tasks were completed and worked closely with the General Manager to make sure we stayed on target with our sales goals. Assisted with gathering and compiling data needed for BPO’s and CMA’s
0-5 years of experience
- Managed day to day operations, performed HR duties, completed payroll, provided training and employee development, and performed all real estate transaction coordination.
- Greeted and directed visitors / customers to their destination and provided general information for investors
- Answered multi-line telephone, performed faxing, photocopying and filing duties
- Provided IT office support
- Assisted supervisor with special marketing projects and provided on site project management support
0-5 years of experience
Enhanced helpdesk response time from days to hours and strengthened customer service
- Greeted all incoming customers, answered and routed all incoming phone calls
- Entered new loans into CalyxPOINT database
- Scheduled appraisals, increased rate and turn-around times in California region
- Maintained timelines and beat deadlines for loan transactions and real estate filing, to meet close-dates.
- Ordered the various inspections and disclosures for real estate transactions in an expedient, streamlined manner.
- Coordinated all tasks relevant to real estate and loan transactions required to expedite close.
- Provided excellent customer service through increased response time, addressing customer inquiries.
- Anticipating client needs, including on sensitive matters, often successfully mitigating and heading off potential issues and resolving conflict.
0-5 years of experience
- Obtained and organized transaction documents.
- Communicated and negotiated with both internal and external contacts to expedite transactions and acquire missing documentation.
- Created itineraries for real estate agents to meet closing deadlines.
- Provided preliminary audits of files for the managing broker review.
0-5 years of experience
Set-up opening of escrow upon receiving ratified Residential Purchase Agreements supplying title and escrow officers with needed information
- Created timelines to meet instrumental deadlines in order to garner reports, set-up appraisals, pest and home inspections required for release of transaction contingencies per contract
- Effectively communicate progress of transactions with agents, co-agents, clients and escrow officers ensuring a smooth transaction from start to finish
- Obtain required signatures from parties to ensure compliance of mandatory disclosure forms and completing preliminary audit prior to final broker review
- Occasionally go out on field to ensure work agreed upon purchase transaction is satisfactorily completed
- Help market the Agent by social media sites, fliers and signage necessary for exposure
6-10 years of experience
- Developed and managed the marketing plans and strategies for newly licensed agents
- Prepared reports to keep track of the monthly sales and legal correspondence letters to associates
- Represented clients in closing real estate transactions in residential, commercial sales and leases
- Advised clients investment strategy and retirement plan from rental income or reverse mortgage
0-5 years of experience
Maintain listings, their documents and property management files, data entry into software.
- Schedule and record daily property showings, maintain contact data base and appointments.
- Produce high quality digital marketing postcards, flyers and email.
- Enter new listings into NNEREN MLS and maintained and updated status of all listings.
- Data entry recording of all escrow deposits and commission checks.
- Assist in open houses when needed.
0-5 years of experience
In charge of all duties associated with Listing, Selling, and Closing real estate transactions
- Organized all Contracts, Disclosures (CA and Local), Amendments and Addendums
- Corresponded with Banks regarding Short sale transactions
- Escrow and Title management
- Assisted with Banks and Loan Broker partnerships to increase loan volume
- Ordered property Inspections and Contractor bids for property rehab and renovation
- Advertising and Marketing
0-5 years of experience
- Assisted with meeting deadlines, following regulations according to purchase contracts
- Followed up with escrow companies and lenders to ensure loan is closed in a timely manner
- Ordered title reports and home warranties
- Provided excellent customer service
0-5 years of experience
Maintained Tempo Listings/Photos
- Prepared/exchanged disclosures and correspondence
- Assisted in Loan Processing
- Assisted Agents/office staff with Computer questions
- Interface with Clients/Escrow/Inspectors/Agents
- Trained and mentored Agents on Real Estate Procedures
0-5 years of experience
Negotiate with buyers, sellers, mortgage insurers, real estate agents and investors to close short sale transactions
- In depth research and analysis, including SMA, CMA and Net Sheet
- Negotiate real estate contacts and record keeping
- Manage a pipeline of 5-10 contracts
- Understanding of Real Estate contracts, laws and ethics
- Arrange, schedule and obtain necessary inspections, warranties and appointments
- Maintain communication between all parties
0-5 years of experience
Transaction Liaison between Real Estate Agents, escrow, clients and broker
- Monitored and maintained flow of the sale process
- RESPA knowledge and training
- Audit all funded files
- Responsible for creating timelines for loan processes and inspection contingency removals.
- Conduct preliminary audit of the file for final approval
0-5 years of experience
Audit Files to ensure compliancy, request paperwork as needed and update all parties involved.
- Process transaction checks, archive file
- Coordinate check runs with title companies, and broker
- Handle incoming calls and assisted customers with transaction updates, and document follow up.
- Spanish language customer service
0-5 years of experience
Worked directly with the Office Coordinator, MCA and Agents
- Drew all necessary disclosures for the escrow opening package
- Collected new listings for the LA Times on a weekly basis
- Made sure all real estate files were complete and fully executed
0-5 years of experience
- Main point of contact for team of six
- Input all listings into MLS and set up listing files
- Managed offers/counter offers through client web portal for Fannie Mae properties
- Transaction coordination of files through close-of-escrow including adherence to contractual timelines, follow-up with selling agents, escrow and lenders to keep closings on track and assuring DRE- and Broker-compliance of all closed files
- Attended weekly team meetings and provided updates to the team regarding file status
- Prepared “Green Sheet” (commission disbursement form) to submit to Broker
- Participated in monthly HUD training classes held for agents and assisted with answering questions from agents regarding
- Fielded incoming lead calls; referred prospective buyers to buyer-agents on a rotational basis
0-5 years of experience
Prepare and review purchase contracts for accuracy and compare information to public records
- Heavy communication with other agents, clients (buyers and sellers), title company, and lenders to assure deadlines are met and to obtain all necessary information needed for transaction
- Post listings in MLS and follow up with property inquires to include assisting with showings
- Schedule and attend closings
6-10 years of experience
- Assisted the real estate transaction coordinator acting as a liaison between real estate agents, clients, and mortgage brokers.
- Opened all real estate files
- Ordered searches with in house searchers
- Prepared all commitments and title policies
- Assembled post closing packages
- Submitted payoffs and satisfaction/release documents
- Created real estate program using Word Perfect and macros for completion of binders and polices
0-5 years of experience
Coordinate and check off documents required in transactions listings/purchases.
- Assist in the processing and monitoring of transaction/listing files until closing.
- Attend Open Houses with real estate agent/broker as requested.
- Welcome and greet potential customers.
0-5 years of experience
Process real estate contracts from execution to close
- Liaison for real estate agent between title and mortgage companies
- Coordinate client mailings utilizing company intranet
- Generate daily reports, such as expired listings and foreclosure lists
- Initiate follow-up phone calls to clients and prospective clients
- Manage property listings on Multiple Listings System; compose documents
0-5 years of experience
Liaison between real estate agents, clients, escrow companies and mortgage brokers during the process of a real estate sale
- Effectively manage administrative tasks involved in closing a sale
- Create timelines to ensure deadlines are met
- Maintain client files
0-5 years of experience
Extensive knowledge of real estate management i.e. short sales, foreclosures and services
- Communicate with clients about updates regarding their application, buyer and sells status
- Updates websites with current status and new home listings
- Possess strong clerical, administrative and office management skills
- Handles all Bookkeeping, filing and scheduling
- Demonstrates strong computer skills in the Microsoft Office, excel spreadsheet and word documents
- Utilized email, facsimile, and handling multiple phone lines
- Deal with people at various levels
- Takes the initiative when performing tasks independently
- Excellent written and verbal communication skills
- Prioritize and manage numerous concurrent tasks
6-10 years of experience
- Work with Real Estate Agents and Investors preparing grant deeds, land trusts, notarizing and closing loan documents, initiate escrow and schedule closing of escrow, settlement agreements, sending correspondence, recording documents with the county recorder.
- Develop and implement marketing plans specifically targeted to assigned territories and client type, which involve proofing and creating media ads and brochures; sales letters and proper distribution.
- A/P and A/R, process credits, bank account and credit card account reconciliation, process payroll, prepare and make bank deposits, manage expense accounts and petty cash.
- File bankruptcy petitions, creating and notarizing contracts, coordinating escrow, establish and maintain relationships with investors.
- Create and execute contracts for Bulk Real Estate transactions
- Negotiate deals for renewals and future business that will benefit the company; develop & maintain stable relationships with outside vendors.
- Develop Power Point presentations; create brochures and all marketing materials.
0-5 years of experience
- Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
- Regularly update and maintain communication with clients, agents, title officer and lender
- Submit all necessary documentation to office broker for file compliance
- Input all clients information into client database system
0-5 years of experience
- Process documents involved in buying and selling transactions
- Coordinate with title companies, escrow officers, loan processors, agents, buyers and sellers
- Ensure clean and thorough documentation
0-5 years of experience
- Prepare documents (via ZipForms) for potential listings
- Upload documents (listings/sales) into DotLoop/SureClose
- Communicate with cooperating agents, buyers, and sellers
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[Real Estate Transaction Coordinator]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
