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Church Secretary Resume Samples
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0-5 years of experience
Daily responsibilities included management of church activities, supervised accounts payable & receivable, administered payroll and finalized deposits.
- Managed daily operations of the church.
- Managed public relations & marketing portfolio.
- Increased church member satisfaction achieved through maintained relationship skills.
- Commended for ability to build strong rapport with church members and staff based on knowledge, professionalism, and integrity.
6-10 years of experience
Produced the monthly newsletter, Sunday Bulletins, Church calendar, and Year-End Reports.
- Structured and maintained the Church Directory, yearly program booklets for the Mary-Martha Circle and the Friendship Circle.
- Read and routed incoming mail, and AR/AP.
- Composed correspondence as needed using word processor and computer.
- Answered telephones, took & forwarded messages, gave information to callers.
- Greeted visitors, ascertained nature of business, & conducted visitors to appropriate person.
- Responsible for maintaining Church calendar and schedules for various Church organizations.
0-5 years of experience
Greeted, welcomed and directed visitors such as seniors, parishioners, staff and vendors of the church.
- Recorded information for Weddings and Baptisms.
- Maintained monthly calendar; scheduling appointments and arranging meetings/conferences.
- Composed weekly and Sunday bulletins as well as sending out memorandums for meetings for various boards.
0-5 years of experience
Provided excellent administrative support as a church secretary. Assisted Senior Pastor and Associate Pastor in:
- Welcoming visitors to church whether they required more information concerning the church or where there for meetings with the Senior Pastor.
- Provided phone support by answering and directed calls to Senior or Associate Pastor in professional, courteous manner.
- Provided excellent computer support by preparing weekly bulletin, praise sheets for congregation, Bible studies for the Senior Pastor, documents for church board meetings, the monthly church newsletter/calendar and other documents created in programs such as Microsoft Word and Microsoft Publisher.
- Created and presented Power Point presentations to the church congregation on Sunday mornings in order for congregation to view Sermon Notes and Announcements.
0-5 years of experience
Handled incoming call inquiries from outsiders and church members.
- Prepared daily and weekly announcement, ministers study nuggets, mid-week, Sunday bulletins and visitors welcome package.
- Coordinated and arranged church calendar, schedule events, meetings, concerts, conferences, plays, luncheons, banquets, weddings and funerals. Average attendance ranged from 20 to 2000.
- Assisted on catering and servicing meetings, conferences, funerals, banquets and weddings.
- Received, tracked and shipped all FedEx, UPS, US Postal Services packages and mail.
- Ordered and maintained inventory office supplies for staff and conferences.
- Assisted with media during funerals, midweek/Sunday service and special events.
- Assisted with customer sales and orders for the "By His Grace Christian Bookstore".
0-5 years of experience
Started as a Student Intern prior to full-time job)
- Processed payroll; maintained accounts payable and church ledgers
- Processed weekly mailings to church members
- Answered the telephone and greeted visitors
- Created, typed, copied, filed, and faxed correspondence
- Maintained and updated church membership data
0-5 years of experience
Greet and assist church members and visitors, answer phones, order and maintain office supplies, typing, filing and all general offices duties
- Created 200 weekly Sunday Church Bulletins in Microsoft Word
- Created weekly slide show for Sunday Worship Service in Microsoft Powerpoint
- Created 375 monthly newsletters in Microsoft Publisher
0-5 years of experience
Wrote and submitted all articles for the newspaper
- Communicated in both verbal and written form with congregates, and with Conference and East District administrators
- Communicated, weekly, with the Senior Pastor and Director of Music Ministry regarding order of service
- Formatted, typed, and printed weekly Sunday bulletins and community flyers
- Handled payroll, filed payroll taxes, documented tithes and offerings, assisted with budget and paid bills
- Transferred memberships, scheduled special events, assisted with PR and advertising decisions
0-5 years of experience
Created weekly & monthly Newsletters
- Managed communication between all committees
- Ordered and maintained all office supplies
- Created and maintained annual reports.
6-10 years of experience
- Supervised logistical aspects (security, hospitality, audio-visual, publications) of all on and off-site events including weddings, funerals, meetings, multi-day conferences, baptisms, missions, and rapid response teams.
- Maximized event efficiency and efficacy by interfacing with inter-departmental personnel, outside vendors, and volunteer leadership.
- Excelled as the executive assistant to the Pastor, effectively managing his calendar, scheduling travel arrangements, handling confidential correspondence, and liaising with volunteer coordinators.
- Designed, wrote, edited, and produced all collateral materials including the visitor's welcome brochure, Sunday bulletins, event programs, greeting cards, coordinator's manual, and funeral programs.
- Managed active church contact list of over 2200 members and vendors.
- Administered use of church common spaces and vehicles.
- Served as primary contact for all church related inquiries.
- Oversaw church financial responsibilities including accounts receivable, payable, tithe and petty cash.
0-5 years of experience
Maintained church database in ChurchPlus.
- Prepared weekly payroll and employee taxes and tax reports.
- With Quicken Books processed all Account Receivables and Payables.
- Prepared quarterly financial reports for business meetings with congregation.
- Produced weekly bulletins and news letters and mailings.
- Distribution of mail and ordering of all curriculum and office supplies.
- Maintained and organized filing system of church documents, including minutes from various committee meetings.
- Produced monthly activity and prayer calenders for various ministries and community programs utilizing the facility.
0-5 years of experience
General secretarial duties to pastor and elders
- Manage and maintain office organization
- Maintain calendar and produce weekly church bulletin
- Bookkeeping and bank reconciliation
- Track financial contributions and generate tax receipts
- Responsible for maintaining congregation information in our Church Management System
- Evaluated financial software products and selected Intuit QuickBooks as the best solution
6-10 years of experience
Triage all inquiries to the proper parties/resolution (phone, email, website, etc.)
- Maintain and produce weekly church bulletin
- Attend and provide minutes for scheduled church meetings
- All other clerical/administrative tasks requested/required
- Coordinate and maintain a point of contact relationship with all vendors within the church
- Coordinate and execute church payroll
0-5 years of experience
Organizes and conducts weekly church bulletins, in charge of collecting prayer request sheets
- Filling paperwork as needed for financial records
- Assists in collecting and counting Tithes, Offerings, and Pastor's Care funds
- Must be friendly to visitors as well as church members
- Greets with a warm smile, stays positive, eager to work, eager to learn, keeps the church clean
- Fills in for Host when needed, fills in for Ushers when needed, Customer service and Organization is a must
- Part of decorating committee for every event, helps organize foods and decorations for events
0-5 years of experience
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
- Answer phone calls and direct calls to appropriate parties or take messages
- Conduct research, compile data, and prepare papers for consideration and presentation by president and pastor
- Greet visitors and determine whether they should be given access to specific individuals
- Perform general office duties, such as ordering supplies and maintaining records management database systems
- Open, sort, and distribute incoming correspondence, including faxes and emails
- Make travel arrangements for the pastor
0-5 years of experience
Secretary for the Church, Board of Directors and the Women of Excellence Ministry
Responsibilities:
- Organized data and kept records
- Addressed certain events during Sunday's announcements
- Recorded minutes at meetings
- Updated member's personal information
- Prepared weekly church bulletins/programs and agendas
- Email monthly itinerary to all members
- Assist in the planning of events
- Performed daily office duties: word processing or typing and various office machine (fax, copier, scanner)
10+ years of experience
Professionally and politely answered all church phone calls assisting the pastor and pastoral staff members.
- Organized and distributed staff incoming U.S Mail.
- Maintained an updated computer database of church membership via MS office Excel program.
- Assisted with Boards/Committees on various projects.
- Prepared agendas for upcoming church events at the direction of the pastor and board chairmen
- Clearly and thoroughly recorded board meeting and business minutes.
- Retrieved program announcement entry request from church members and boards.
- Prepared and folded church programs via MS office Word.
- Typed letters and schedules for the Pastor.
- Primary troubleshooter and maintenance person for all office equipment.
0-5 years of experience
- Provided assistance in developing and distributing the church bulletin on a weekly basis. Also, compiled, distributed, and mailed the monthly newsletter. Both of these documents were professionally completed, using Microsoft Publisher.
- Managed accounts for office equipment businesses, to include copier/fax machine, and office supplies.
- Managed the database for all church members and other contacts, and that they were consistently maintained, using Microsoft Access.
6-10 years of experience
Assist Pastors with creating flyers, brochures, labels for upcoming outreach events and services
- Assist Pastors with keeping a record of incoming and outgoing expenses
- Assist Pastors with Xeroxing, emailing, faxing, filing, and typing important church documents
- Creating church web page
- Checking inventory of church supplies
0-5 years of experience
Provide secretarial and administrative tasks under the general day-to-day supervision of the Pastors, which will support the overall function and activities of the church.
- Maintain master church calendar, schedule appointments as needed, produce correspondence
- Create weekly bulletin and inserts, produce quarterly newsletter
- Oversee office supply inventory and ensure office files are current and well organized; office equipment is maintained, update and backup database
0-5 years of experience
Transcribed case notes for counselors
- Coordinated the planning of activities and vocational placement for clients with physical and developmental disabilities and/or mental health issues.
- Paid vendors for services rendered.
- Handled/balanced budget of over one million dollars for six counselors with over five
- Provided support to counselors and evaluators.
- Performed interviews, scheduled appointments and evaluations for clients.
- Monitored individuals with disabilities progress with their rehabilitation plan.
- Compiled time and travel documents for six counselors.
6-10 years of experience
- Handled all administrative and clerical functions.
- Maintained all related church databases.
- Managed all church related schedules.
- Compiled all conference reports and outgoing correspondence.
- Ad hoc requests as directed by church leaders.
- Created church website
0-5 years of experience
Handle clerical and secretarial duties like typing, filing, transcribing dictations and sending correspondence to staff.
- Responsible for opening, sorting incoming mails, written communications and memos for Holy Cross Church.
- Perform the tasks of maintaining senior pastor church calendar as well as office supply and inventories.
- Handle responsibilities of providing courteous Christian service to the public.
- Organize sermons like weddings, baptism and other related religious service.
- Responsible for maintaining record of general church correspondence and pastoral staff.
- Attend church staff meeting under the instructions of pastor.
- Responsible for answering phone calls and taking messages for pastor and staff.
0-5 years of experience
Relieved church ministers of day-to-day administrative related issues
- Maintained inventory list for church supplies
- Handled petty cash fund and deposited church offering funds
- Produced bulletins for church attendees
- Volunteered weekly in church food pantry program
- Routed, opened and handled all incoming and outgoing mail
- Maintained files and updated/stored old files for future use
6-10 years of experience
Maintain church events calendar and requests for occupancy.
- Receive visitors and telephone inquiries.
- Schedule pastoral staff appointments and meetings.
- Order office supplies and equipment from contracted suppliers and vendors.
- Made travel arrangements.
- Created and maintain church member and community mailing databases.
- Supervised summer youth employees and cleaning personnel.
- Designed weekly bulletin, flyers, and programs for distribution.
- Assisted with modification of descriptions for leadership role manual.
0-5 years of experience
Responsibilities ~ Filing, Record Keeping, Counting Money, Making Deposits, Withdrawals, Purchasing Supplies, Retaining Receipts, Writing Minutes, Answering Phones, Use of Copy Machine, Sending and Receiving E-mails, Fax Machines, Preparing Important Documents, Public Relations Expert, Child Care Management, Windows 98, Windows XP, Windows 7, Internet Explorer 9, Windows Vista, Typing, Tax Preparation Work.
- Shipping and Receiving Church Related Merchandise and Supplies that was required.
- Acquiring Radio Air Time for Advertising Various Events through the Media.
- Coordinating entire 4 day Convention Seminars, Making Reservations, Securing a Location in a good business district, Responsible for all necessary supplies needed for Conventions with the works, etc.
10+ years of experience
Responsible for greeting the public and giving clerical support to leaders and staff.
- Organize and maintain financial records including payroll, deposits and bank accounts.
- Answer phones and give clerical assistance to pastor and church officers.
- Take minutes, record letters, type and print letters, church bulletins and programs.
- Maintain a database of mailing lists, membership status and departmental planning.
- Operation of computer system in organizing and implementing church business.
0-5 years of experience
Report to the Pastor. Processed payroll for a department of 25 employees; managed front desk responsibilities, scheduled appointments, interviews and processed incoming/outgoing telephone calls on all levels of operations. Maintained departmental budget, accounts, and all other financial activities for the department.
- Created various forms to maintain sensitive data
- Created memos from discussion to generate draft reports
- Processed minutes from staff meetings and other various meetings
- General office procedures
6-10 years of experience
Assist the Pastor with temporary assignments while working at a fast pace within a variety of settings and circumstances, with composure and flexibility
- Screen incoming phone calls and routing to proper extensions
- Setting up weekly church programs for Sunday service
- Light computer work which includes some word processing
- Maintenance and organization of reception area
- Ordering and maintenance of office supplies and equipment
- Organization and maintenance of church calendar (and pastor/director/manager calendar)
- Pick up, distribution and dissemination of all mail and correspondence
0-5 years of experience
Worked in cooperation with the Pastor, School Secretary and other Church Leaders in the daily operations of the church. Most of the duties required deadlines that had to be met and jobs completed in a timely manner.
- Keep church membership records up-to-date
- Make sure all licenses are current
- Keep church attendance accurate and entered in Church software database
- Type worship services for use every Sunday morning. Requires coordinating with Pastor and Worship Team on content and style. Must meet a Wednesday morning deadline.
10+ years of experience
Report directly to the Senior Pastor.
- Oversee all activities of the church office.
- Keep accurate membership records (New Members, Baptisms, Weddings, Deaths etc.)
- Schedule and attend board meetings and record minutes.
- Order and maintain office supplies and equipment.
- Screen and route all incoming calls, type memos & letters, file, fax, and distribute mail.
10+ years of experience
Office Administration- Office Management, clerical duties, bookkeeping, assistant to Pastor, interviewing perspective employees
- Facility Management- day to day operations of the church facility
- Events Coordinator-planning, organizing events and scheduling events
- Volunteer Coordinator- organizing volunteers to do different projects
- Social Services- Networking, directing and assisting members to resources in the church and community
0-5 years of experience
Responsible for handling mail correspondences, responding to inbound letters and using Microsoft Word in preparing outbound letters.
- Organization and maintained church/pastor calendar for all events.
- Ordered and maintained office supplies and communion needs.
- Coordinate pastor speaking engagements.
- Gave clerical support to all program staff and church committees.
0-5 years of experience
Maintained database of all church files, documents
- Answered incoming/placed outgoing calls
- Created flyers, programs, brochures for all services/programs
- Attended meetings and recorded minutes
0-5 years of experience
Maintenance and organization of reception area
- Prepare
- Schedule and attend board meetings and record minutes
- Set up counseling meetings and other appointments
- Keep accurate membership records (New members, Baptisms, deaths, etc )
- I did some inventory, which involved hanging up clothes and scanning the barcode, the assignment only lasted one day.
6-10 years of experience
- Weekly bulletin, monthly newsletter, code all invoices for payment
- Answer phones and direct to appropriate personnel, distribute mail to office personnel
- Implemented and maintained website for church, worked along side finance office in budgeting and posting of donations. Help to generate quarterly statements. Submit payroll to accounting office.
0-5 years of experience
Assist Pastor in everyday tasks; manage files and other records in the office.
- Liaison for incoming and outgoing phone and mail correspondence.
- Answer calls from church members, business partners, workers or community members, and answer questions or forward the calls.
- Make calls on behalf of pastor to communicate information to members, to schedule appointments or to follow up on inquiries.
- Taking notes from Pastor, preparing memos or letters, and screening mail.
- Copy documents for mailings or for internal distribution. Faxing documents to clients or members and receive incoming faxes to pass on to the appropriate person. Use email, Word and Excel to create spreadsheets or document and proofreading documents before they are sent out of the office.
- Carry out routine clerical tasks and errands to assist Pastor and Church Officers including canceling or rescheduling appointments, ordering office supplies and taking notes during meetings.
- Assist visitors and directing them to the person they came to see and assisting preschool parents finding their way around the school.
0-5 years of experience
Provide administrative support to the administrative staff while demonstrating a
high level of trust and confidentiality.
- Keep membership and financial database up-to-date, while preparing accurate
- Responsible for upkeep and maintenance of office equipment, and ordering of office supplies as needed, while making adjustments according to needs of church and staff.
- Communicate well, verbally and written while maintaining a professional and upbeat attitude.
10+ years of experience
Work as preliminary point of contact for community/members
- Greet visitors and answer their questions
- Answer telephone and give assistance/forward the call to the appropriate staff person
- Turn out weekly church bulletins, newsletters, brochures and flyers; keep up church website and organize and maintain church calendar
- Type minutes of all church committees as submitted and keep a comprehensive file of all minutes.
- Organize and maintain financial records, including payroll, deposits, payments and bank accounts. Execute spreadsheets for monthly financial reports.
- Administered outgoing and incoming mail and email.
- Coordinate detail travel arrangements for the clergy and staff.
0-5 years of experience
Greeted and directed all visitors and calls.
- Received checks and cash for deposits.
- Verified amounts and checked accuracy of deposit slips.
- Filed and maintained all records.
- Oversaw all payroll, accounts receivables, accounts payable.
- Advertised for community outreach projects.
- Monitored schedules for Departments of Ministry.
0-5 years of experience
Keep record of all contributions made throughout the year
- Balance bank statement
- Prepare monthly financial report
- Sit on the budget committee each year to decide increases/decreases for the year
- Prepare W-2 and 1099 for pastor and paid church workers
0-5 years of experience
- Create weekly Bulletins, print large quantities on a Risograph, then run them through a Folding Machine.
- Create Monthly Newsletters, print and fold, then mail large quantities at a time.
- Edit, print and fold Church pamphlets, type and mail letters, create and mail New Movers post cards.
- Keep up with Church Finances with Quick Books, enter and mail out bills.
- Ran my own ministry hosting an access site for the Department of Workforce Development helping people file for unemployment, and assisting them in finding jobs.
- Update and keep track of all church records and directories, answer phone and messages, email, and do any special requests for events and holidays, etc..
0-5 years of experience
- Prepares and manages correspondence, reports and documents
- Organizes and coordinates meetings, conferences, travel arrangements
- Communicates verbally and in writing to answer inquiries and provides information
- Records, types and distributes minutes of meetings
- Inputs all accounting/tithe/gift/donation records
10+ years of experience
- Office Manager & secretarial support for multiple staff & congregation of 500+.
- Inventory & purchasing agent for all office related items and church supplies as needed or requested.
- Created and published weekly bulletins, monthly newsletters, and variety of other publications and prepared all bulk mailings.
- Organized & maintained all membership records and membership database.
- Responsible for purchase and maintenance of all office machines, ie. Copiers, phone equipment, fax machine, etc.
- For 7 years I handled all financial contribution records and acted as Accounts Receivable Assistant. - I trained the current Treasurer.
- The last 2 years I trained and supervised two additional office support staff members.
0-5 years of experience
Prepare church publications such as the bulletin and newsletter, on a weekly basis, along with other printed materials as needed.
- Provided a wide range of administrative, clerical and support functions that assist in the daily operations of the church.
- Provided support for the ministries of the church by sending notifications of meetings.
- Strong keyboarding skills with computer competency and aptitude, particularly with Windows and Microsoft applications skills included knowledge of using clipart/ photos in documents.
0-5 years of experience
Answer phones, make appointments, pass along messages
- Sort mail, perform other office functions and pay bills in QuickBooks, pay local, state and federal taxes.
- Attend all Board, Leadership and Congregational meetings, take and transcribe notes
- Set up and complete Benevolence requests
- Order flowers, make visits, order gifts for special occasions, order food for events, decorate and set up for special meetings, etc.
0-5 years of experience
- Provide administrative support to CEO/Pastor of church. Organization and maintenance of church’s calendar of events (and, Pastor’s calendar). Handle confidential documents and assist with expense reports.
- Schedule and attend board meetings/conferences; record minutes. Presentation of church announcements.
- Keep accurate membership records of new members, baptisms, weddings, deaths, etc.
- Create, type and print church programs using Microsoft. Order and maintain supplies and equipment.
0-5 years of experience
- Office support professional with as an administrative assistant, office manager
- Advanced skills in MS Office Suite (Word, Excel, Access, PowerPoint and Outlook); demonstrated ability to learn new computer programs quickly. Interpersonal and communication skills -- known for tactful handling of sensitive, confidential issues; ability to resolve customer complaints.
- Reputation for dependability, honesty, dedication and enthusiasm.
- Provide premium service to both internal and external customers.
- Performs a full range of both written & verbal communication tasks for the Church membership, Deacons & Trustee Boards the Finance Committee and auxiliaries and ministries.
- Assembly Sunday morning bulletin and verbal and written church announcements.
- Communicates & coordinates regularly with appropriate others to maximize the effectiveness and efficiency of departmental operations and activities.
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